ROSS Service Coordinators NOFA

1. ROSS Service Coordinators NOFA For Fiscal Year 2011 CFDA # 14.870

2. A note on existing grants Resources for Supportive Services http://portal.hud.gov/hudportal/HUD?src=/program_offices/public_indian_housing/programs/ph/hope6/css/resources To click through - www.hud.gov – Program Offices – Public Housing – HOPE VI – Community and Supportive Services – Resources Page

3. note on existing grants • Please cooperate with your field offices in our Portfolio Clean-Up • Almost 900 grants that are 100% expended but need to be formally closed. • Includes needing final reports and/or audits in most cases. • Almost $4m in funds in expired grants that need to be extended or recaptured.

4. REQUEST • PLEASE READ THE ENTIRE NOFA SEVERAL TIMES AND READ THE GENERAL SECTION. • WATCH THE LOGIC MODEL AND GRANTS.GOV WEBCASTS

5. Note on Instructions Download • Download and save instructions. • Find and download the free trial version of the program "Winzip". • Install Winzip. • Unzip the instructions. • The requirement to use WinZip has been in the General Section for several years.

6. Program Purpose • “This program works to promote the development of local strategies to coordinate the use of assistance under the Public Housing program with public and private resources, for supportive services and resident empowerment activities. These services should enable participating families to increase earned income, reduce or eliminate the need for welfare assistance, make progress toward achieving economic independence and housing self-sufficiency, or, in the case of elderly or disabled residents, help improve living conditions and enable residents to age-in-place.”

7. Funding Available • ~$35 million • No rollover from previous years expected

8. Deadline Date July 13, 2011 11:59:59pm Eastern No exceptions Received AND validated (which may take 24-48 hours)

9. What’s Happening? • We haven’t even gotten award announcements from FY10, why is the NOFA out for FY11? • HUD hopes to announce FY10 PH FSS awards in May and FY10 ROSS-SC awards in June. • FY08 Grantees can apply for a RENEWAL in the FY11 cycle • See http://archives.hud.gov/funding/2008/2008.cfm for list of FY08 grantees and projects funded (if it’s not posted yet, it will be soon) • There will be at least 30 days between FY10 awards and the FY11 due date. (p.34)

10. What happened to ROSS? • ROSS-Family & Homeownership and ROSS-Elderly/Persons with Disabilities have been combined into ONE NOFA since FY08 • This NOFA will cover the salaries of Service Coordinators, but not the provision of services • There is a separate NOFA for PH FSS. There is a separate NOFA for HCV FSS.

11. Application Deadline Date/Waivers • See NOFA for requirements for waiver request. • May email request, but must be received at least 15 days before due date. • No deadline extension will be granted for paper application • DUNS number and CCR are still required • I did not grant any waivers last year

12. Eligible Participants • All program participants must be residents of conventional public housing or NAHASDA-assisted housing. • Section 8 residents are not eligible to be served by this grant.

13. Funding Structure FOR EACH COORDINATOR • Salary – up to $68,000 per year in salary and fringe • $10,000 each year for admin • $2000 each year for training/travel THREE YEAR GRANTS Total approx $240,000-$720,000

14. Eligible Applicants • PHAs/Tribes/TDHEs • Resident Associations • Non-Profits supported by RA or PHA/Tribe/TDHE

15. I was funded last year (or the year before) – Am I eligible? Projects that were funded in FY08, FY09 or FY10 are NOT eligible to be funded in FY10 UNLESS you are applying for a renewal to your FY08 grant. A “project” is what used to be called an AMP or a development (see definitions) Any projects that were on a HUD-52768 that was funded in FY08, FY09 or FY10 are NOT eligible to be funded in FY11 (by any type of applicant) unless it’s a renewal

16. Renewal Applicants FY08 Grantees ONLY - To view a list of grants funded in the FY08 competition, see http://archives.hud.gov/funding/2008/2008.cfm. If the number of SCs for which an applicant is eligible has changed since the original 2008 application, a renewal applicant is eligible to apply for the number of SCs for which it is NOW eligible (i.e. if the number of units has decreased, the number of SCs may have decreased also and vice versa.) (p.5) A renewal applicant may make changes from their FY08 grant as to budget, projects served, number of SCs, serving family or elderly, partners, logic model goals, etc., but will be considered a renewal if it is an FY08 grantee applying to serve the same PHA(s) or Tribe(s) for which it was funded in FY08. (p.8)

17. Number of Positions • Each SC must serve AT LEAST 50 units • PHAs may submit one application • PHAs may apply for up to 3 SCs depending on number of ACC Units • 50-1000 units – 1 SC • 1001-2500 units – 2 SCs • 2501 + units – 3 SCs

18. Number of Positions • RAs may submit one application • Local RAs may apply for 1 SC per project that they represent. • RAs may apply jointly if necessary to add up to at least 50 units • only 3 RAs from any one PHA may be funded – for new OR RENEWAL

19. Number of Positions • Non-Profits may apply for • 1 per supporting RA (up to 3 at one PHA) OR, • if supported by a PHA, may apply for the number of SCs determined by the number of ACC units • Non-Profits may submit up to 3 separate applications for up to 3 PHAs for a total of up to 9 SC positions • A letter of support (and other information) is required from every RA or PHA that a non-profit intends to serve

20. Number of Positions • Applicants can designate if each SC position will serve Families, Elderly or both • This is designated on the HUD-52768 p.2

21. Joint Applications • Two or more applicants may combine to request one SC position, however, • a lead applicant must be named (the first one listed on the HUD-52768) • There are several other documents that are required of each applicant

22. Resident Associations • By statute, 25% of funds must go to qualified Resident Association applications • A RA that is also a Non-Profit may apply using either set of requirements • All RAs (including those applying as non-profits) should indicate their RA status on the HUD-52768 p.1

23. EDSC • PHAs that are currently eligible for the Elderly/Disabled Service Coordinator funding through the Operating Subsidy may elect to serve family or elderly residents through this ROSS-SC application. • If serving elderly residents is proposed and the ROSS-SC funding is granted, those PHAs would permanently give up their EDSC funding eligibility. • EDSC-eligible PHAs may apply to serve FAMILIES through the ROSS-SC grant with no impact on their EDSC funding

24. Coordination • HUD expects that all entities wishing to serve residents at a particular PHA will have coordinated their efforts. • If more than one application for a given project is received, the first to be chosen from the lottery will be awarded. • HUD also expects that service coordination will be provided among grants, so that ROSS-SC grants do not serve the same residents as PH FSS, HOPE VI, Choice Neighborhoods, etc.

25. Coordination A note on “fairs” – if you have a health fair or a job fair, you can invite everyone you work with, across housing programs – even non-assisted! The only restrictions are on the people you actually count as being “service coordinated” for any particular grant. The same is true for classes you coordinate that may have extra spaces… as long as the grant is not paying a per-person cost, anyone can benefit

26. Eligible Activities • Service Coordinator salary/fringe – up to $68,000/yr • Coordinate local program committee with local service providers • Market program • Ensure AFFH compliance • General case management (intake, assessment, education and referral) • Coordinate and oversee delivery of services • Coordinate and sponsor educational events (e.g. life skills, etc.) • Assist in creating a resident group to promote efforts and network • Facilitate self-help groups • Monitor, track, evaluate and report outcomes

27. Eligible Activities • Administrative Expenses - $10,000/SC/year • Admin staff support • Local transportation by SCs • Stipends for reasonable out-of-pocket costs incurred by residents including transportation and child care related to program activities • Tracking and evaluation • Office supplies, equipment • Program outreach, printing, postage • Lease/rental of space

28. Eligible Activities • Training/Travel - $2,000/SC/year • All training must be approved by FO (not at application) • HUD plans to have a start-up conference for all new grantees

29. Ineligible Activities • Everything else • PH FSS Coordinator • Services

30. So, how does it work? 1. Applicants must show they have a high quality program • On the HUD-52769 Needs/Providers Form • Identify at least 10 need categories • Show that there are services available for at least 50% of the needs • Applicant may be the service provider if the funding comes from sources other than current or prior ROSS grants and will last for the 3-year grant term – INDICATE THE SOURCE OF FUNDING • Each provider is not required to commit match

31. So, how does it work? 2. Applicants must show that they have 25% match • Each partner that is providing match is indicated on the HUD-52769 • Match is certified to by the ED/Board President/Etc. on the HUD-52769 - SIGN THE FORM • Match can be cash or in-kind and can be for services provided to participants in this program or for other program eligible activities • Match letters are NOT REQUIRED to be sent in with the application • Match letters must be kept on file and available for review • Basically, the requirements for match letters are the same as last year

32. So, how does it work? 3. Applicants must show they have capacity • A Past Performance narrative of no more than 10 pages is required for new applicants. It is NOT required for renewal applicants • See the NOFA for required information (p.17) • Past Performance will be assessed by the Field Office or Area ONAP • Check NOW with your FO or Area ONAP to see if this is going to be a problem • More information on this later

33. So, how does it work? • If an applicant passes 1, 2, and 3, they will be entered into a lottery

34. Order of Funding Priority (p.34) 1. Qualified RA renewal applicants that meet policy priority status. 2. Qualified RA renewal applicants that do not meet policy priority status. 3. New RA applicant lottery 1a. 4. New RA applicant lottery 1b. 5. Applicants that were deemed qualified to enter the lottery in FY08, FY09, and FY10 but who were not chosen due to lack of funds AND who have been found qualified to enter the lottery in FY11 AND meet policy priority status. 6. Qualified Renewal applications that meet policy priority status. 7. Qualified Renewal applications that do not meet policy priority status. 8. General lottery 2a - to serve PHAs/Tribes not already being served + PP status 9. General lottery 2b - to serve PHAs/Tribes not already being served w/o PP status 10. General lottery 3a - to serve PHAs/Tribes already being served + PP status 11. General lottery 3b - to serve PHAs/Tribes already being served w/o PP status

35. Funding Priority 5 http://portal.hud.gov/hudportal/HUD?src=/program_offices/public_indian_housing/programs/ph/ross The list will initially be the entities that qualify for this funding priority based on FY08 and FY09 competitions. The list will be updated after HUD makes FY10 ROSS-SC award announcements (i.e. those entities for which awards are granted to serve their residents in FY10 will be taken off the Funding Priority 5 list for FY11 and will be eligible to apply in General lottery 3.) Applicants will be given at least 30 days between the ROSS-SC award announcements and the deadline date of the FY11 application.

36. What’s the deal with Policy Priority Status? To receive priority funding status under this NOFA, the applicant’s logic model must include at least two of the three categories of Policy Priority activities/outputs and related required outcomes/indicators that are identified in the NOFA.

37. Meeting Policy Priority Status Pick two of these and meet the criteria – POLICY PRIORITY 1 – Job Creation/Employment POLICY PRIORITY 4 – Knowledge Sharing and Capacity Building POLICY PRIORITY 5 – Using Housing as a Platform for Improving Other Outcomes.

38. Policy Priority Status Option 1 POLICY PRIORITY 1 – Job Creation/Employment STEP ONE Activity/output of “Policy Priority- Job Creation/Employment- Partnership with Workforce Investment Board (WIB) to establish apprenticeship programs and/or job opportunities” AND/OR Activity/output of “Policy Priority-Job Creation/Employment- Partnerships with local unions to establish apprenticeship programs and/or job opportunities” STEP TWO “Policy Priority- Job Creation/Employment-Number of job placements as a result of partnerships with the Workforce Investment Board” AND/OR “Policy Priority- Job Creation/Employment-Number of job placements as a result of partnerships with local unions” AND/OR “Policy Priority-Job Creation/employment-Number of new apprenticeship programs established as a result of partnership(s) with Workforce Investment Board” AND/OR “Policy Priority-Job Creation/employment-Number of new apprenticeship programs established as a result of partnership(s) with local unions.”

39. Policy Priority Status Option 2 POLICY PRIORITY 4 – Knowledge Sharing and Capacity Building STEP ONE Activity/Output of “Policy Priority- Capacity Building and Knowledge Sharing: meet with local PCC and develop a gap analysis” showing a goal of a minimum of four meetings each year. STEP TWO Outcome one or more of the following : “Policy Priority- Capacity Building and Knowledge Sharing- Number of education/training partnerships added as a result of the gap analysis” AND/OR “Policy Priority- Capacity Building and Knowledge Sharing- Number of employment/placement opportunities added as a result of the gap analysis,” AND/OR “Policy Priority-Capacity Building and Knowledge Sharing- Number of health/mental health partners added as a result of the gap analysis,” AND/OR “Policy Priority-Capacity Building and Knowledge - Number of New Supportive Services partners providing services as a result of the gap analysis

40. Policy Priority Option 3 Policy Priority 5 - Using Housing as a Platform for Improving Other Outcomes STEP ONE Activity/Output of “Policy Priority-Housing as a Platform-Partnerships established with high performing Early Childhood Education Programs”. AND STEP TWO Outcome of “Policy Priority-Housing as a Platform- Number of children enrolled in high performing early childhood education programs with an identification of young children enrolled in high performing early childhood programs; OR STEP ONE Activity/Output of “Policy Priority-Housing as a Platform-Partnerships established with local community health clinics” AND STEP TWO Outcome of “Policy Priority-Housing as a Platform-Number of Households that have a medical home”

41. What else is required? • HUD-52768 – ROSS SC Application Form p.1 • Name of applicant • PHA/Tribe/TDHE to be served • Name and PHA Code • Number of ACC Units/Formula Currently Assisted Stock • Are you eligible to receive EDSC Funding? • Are you an RA applicant?

42. 52768 (continued) • EDSC - PHA applicants: Are you currently eligible to receive funding for one or more Elderly/Disabled Service Coordinators (EDSC) through the Operating Subsidy? (NOT ROSS-Elderly/Persons with Disabilities) YES ___ NO ___ If YES and you request and are granted an SC to serve Elderly Residents through this NOFA, you will forgo any future EDSC Renewal funding. • RA Applicant? YES ___NO ___ (State and National Resident Associations applying as non-profits should check YES) 

43. HUD-52768 (continued) • Do you (the applicant) have a current ROSS-SC grant? YES ____ NO ____ • All renewals should check YES. ONLY FY08 grantees qualify as renewals. If you have an FY09 or FY10 grant and are applying, check yes, and you will be in the 3rd lottery. • Are you applying to serve ONLY projects that are NOT served by current ROSS-SC grant(s)? YES ___ NO ___ • Renewal applicants may check YES or NO for this. The answer for all new applicants should be YES because if you are applying to serve projects that are already served, those projects will not be eligible for funding.

44. 52768 (cont.) • HUD-52768 – ROSS SC Application Form p.2 • Name AND PROJECT NUMBER of Project to be served • Number of units to be served (minimum 50 for each SC) • This is where you indicate if you will serve Family, Elderly or both • This chart serves as your budget – each position, each year • Total Grant Request at bottom – should be the same as on HUD-52769 and SF-424

46. HUD-52769

47. HUD-52769 • You can list more than one service provider for a particular need. • However, still at least 10 needs must be identified • 50% of all needs should have at least one service provider to meet that need. • If the applicant is the service provider, you must list the source of funding for three years.

48. What else is required? *I _______________________________, certify that the match recorded here is supported by letters on file from community or other partners which certify to this amount of match funding (cash or in-kind) and that this represents the total match for the term of the grant. Total Grant Requested $___________ Total Match Documented $____________ Match is _________ % of Grant Requested (must be at least 25% to qualify) ___________________________________ Signature of Authorized Representative ___________________________________ Title

49. What else is required? • Narrative on Capacity/Past Performance • Renewal Applicants - review of the materials submitted with this application as well as the Logic Model and budgetary reporting received by the Field Office/Area ONAP. Renewal applicants need not submit anything extra pertaining to their past performance in this application. • New Applicants. FO/Area ONAPs will evaluate data provided by applicants as well as an applicants’ past performance on other HUD awards • CA’ capacity for applicants required to have a CA. • If a new applicant has had previous PIH awards, the review will also take into account information in HUD’s records regarding adherence to reporting requirements, applicant’s past history in providing timely responses to HUD inquiries and meeting program requirements under past awards for which it has been funded. • The Past Performance Review will be conducted on a Pass/Fail Basis. (p.17)

50. What else is required? • HUD-52753 – Certification of Resident Council Board Election • For each RA applicant • For each RA supporting a PHA applicant