1 / 24

Grants Online Non-Competitive Process Maps

Grants Online. Grants Online Non-Competitive Process Maps. Grants Online User. Grants Online Document. Optional Routes. Document Grouping. Workflow Action. One Time Tasks. Timed Task. Continue. Process Map Key. Slide 4 Application: Create RFA, Publish Application Package

mallory-berry
Download Presentation

Grants Online Non-Competitive Process Maps

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Grants Online Grants Online Non-Competitive Process Maps

  2. Grants Online User Grants Online Document Optional Routes Document Grouping Workflow Action One Time Tasks Timed Task Continue Process Map Key

  3. Slide 4 Application: Create RFA, Publish Application Package Slide 5 Application: Create RFA – Role of RFA Creator Slide 6 Application: Receive Applications Overview Slide 7 Application: Input Paper Applications –NOAA Slide 8 Application: Review Applications – Assigned Program Officer Slide 9 Application: Select Applications for Funding Overview Slide 10 Application: Conduct Negotiations – Assigned Program Officer Slide 11 Application: Complete PO Checklist– Assigned Program Officer Slide 12 Application: Renegotiating – Assigned Program Officer Slide 13 Application: Complete NEPA Document– Assigned Program Officer Slide 14 Application: Review NEPA Document– Role of NEPA Official Slide 15 Application: Procurement Request and Commitment of Funds – Assigned Program Officer Slide 16 Application: Procurement Request and Commitment of Funds – Requestor Slide 17 Application: Procurement Request and Commitment of Funds – Optional Reviewer (If Selected) Slide 18 Application: Procurement Request and Commitment of Funds – Request Authorizing Official Slide 19 Application: GMD Review and Approval Overview Slide 20 Application: Complete GMD Checklist – Grants Specialist Slide 21 Application: Review Grant File – OIG Slide 22 Application: Review Grant File – OLIA Slide 23 Application: Attach Press Release – Public Affairs Slide 24 Application: Review/Approve Award File – Grants Officer Summary Slide

  4. RFA Creator 3 2 4 RFA RFA Name, Fiscal Year, CFDA Number, Non-Competitive RFA Type Application: Overview- Create RFA, Publish Application Package Optional Reviewer (if selected) 5 Select the RFA Tab & the Create RFA link Select the option to copy RFA from existing or create new RFA Review/Approve Initiate workflow 1 Create via links on RFA Details RFA Routing Slip-Start Workflow 6 Start RFA Routing Slip (select optional reviewer if needed) RFA Creator Review 7 RFA Publisher Initiate Application Package 8 RFA Creator Publish Application Package and Initiate Notification Recipient Notified Notify Recipients

  5. Application: Create RFA – Role of RFA Creator • Creating a Non-Competitive RFA • Name • Fiscal Year • CFDA # • Sub Program • Assigned Prog. Office • Assigned Prog. Officer • Non Competitive RFA Type • RFA Additional Information • Anticipated Funding Amount • Actual Funding Amount • Application due Date/Time • Anticipated Award Date • Selected Addresses • Search and Associate • Selected Contacts • Search and Associate 1 Create RFA Details Create RFA RFA Creator • Recipient Information • /Application Details • Search and Associate • Notification Contacts • Expected Applications • Application • Routing • Configure routing • Application • Instructions • Available Forms • Programmatic Special • Award Conditions • Name • Description • Matching • Requirements • Statutory Authority • Minimum Cost Share • Maximum Cost Share Minimum Requirements Add/Remove minimum requirements Create RFA Routing Slip to select optional reviewer (optional) and RFA Publisher. Select Start Workflow on RFA Routing Slip to Initiate Workflow Optional Reviewer (if selected) Publish Application Package and Initiate Notification Send to optional reviewer (if selected) 6 Review/Approve 7 5 8 RFA Details RFA Creator Review and Initiate application package posting RFA Creator Receives task in Inbox to notify recipients RFA Publisher Initiate Notification

  6. Application: Receive Applications Overview Applications submitted through Grants.gov 3 4 5 Start 1 2 Press Done button Create via Pre-Award Tab Assigned Program Officer Approve/Reject Minimum Requirements Checklist (1/App.) Review Min. Req. Checklist (1/App.) Input Paper Applications for RFA NOAA

  7. Application: Input Paper Applications – NOAA Input paper application to applicable RFA 1 Scans applications into PDF files • Search by: • RFA Title • Funding Opportunity # • CFDA # • RFA ID • Create Application Header • Name • Type • State • DUNS # • Application Received Date • EIN # • Total Funding Select RFA NOAA Create Application • Application Details • Application Submission Type and • Date Information • Applicant Information • Authorized Representative • Other Application Information • Application Funding Details • Application Checklist End Upload Applications (pdf files) into Grants Online

  8. Application: Review Applications – Assigned Program Officer Request new Application from Applicant • Checklist Details • Does applicant meet • minimum requirements? • Enter comments for each • requirement • Enter overall comments Submit Review Submit End Approve Submit 3 Reject Submit Assigned Program Officer Receives task in Inbox to review minimum requirements End Withdraw 3 Submit Reassign Assigned Program Officer

  9. Application: Select Applications for Funding Overview Once the PO Checklist has been completed and certified, the system will generate the Certify Revise Award File task, which allows the Program Officer to send Grants File to the Grants Specialist. If needed, after the PO Checklist is certified, you can renegotiate to make any changes. 5 15 3 4 End Complete and Certify PO Checklist Forward Award File to Grants Specialist PO Checklist PO Checklist 1 2 8 9 6 7 Start NEPA Review and select NEPA official NEPA Assigned Program Officer Approve NEPA Selected NEPA Official Conduct Negotiations 11 10 13 12 14 Procurement Request Procurement Request Complete and Forward Each Document Approve Proc. Req. 13A Requestor Request Authorizing Official Approve Approve Procurement Request 14 A Option to establish up to three Internal Reviewers to review the PRCF after the Requestor has completed task Optional Reviewer Start Initial Work on Award in CBS CBS 1st Approver If additional reviewer selected

  10. Application: Conduct Negotiations – Assigned Program Officer • Negotiate Application • Associate Award number or generate a \ • new Award number • Look up application legal name and • Request Authorizing official • Request new organization (if applicable) • Adjust Federal Funding (if applicable) End Conduct Negotiations Negotiations Complete 2 End Receives task in Inbox to conduct negotiations Withdraw • Application Details • Application Submission Type and • Date Information • Applicant Information • Authorized Representative • Other Application Information • Application Funding Details • Application Checklist Assigned Program Officer View Application Details Conduct negotiations for each new application Create Multi-Institutional Award

  11. Application: Complete and Certify PO Checklist– Assigned Program Officer • PO Checklist Details • General Award Information • Basis of Selection • Performance Progress Reports • Special Award Conditions • Conflict of Interest/Post Employment Restrictions • Matching Requirements • Analysis of Matching Requirements • Minority Serving Institutions • Waiver of Administrative and Cost Related Prior Approval • Project Specific Information • Transfer Information • Programmatic Special Award Condition • Additional Information Complete PO Checklist 3 Receives task in Inbox to complete PO Checklist Assigned Program Officer If needed, after the PO Checklist is certified, you can renegotiate to make any changes. Grants File Certify PO Checklist Certify/Revise Award File

  12. Application: Renegotiating – Assigned Program Officer ONLY IF NEEDED: THIS IS THE PROCESS TO RENEGOGIATE After editing is completed,(Edit data or Attach documents), select Certify/Revise Award file from drop-down menu. Select renegotiate from drop-down menu. End Certify PO Checklist Receives task in inbox to Certify/Revise Award file Receives task in Inbox to conduct negotiations Receives task in inbox to Certify/Revise Award file Forward Grants File to Grants Specialist Grant Specialist Assigned Program Officer ***Please note, if there is a change in funding amount, user will need to Revise the Procurement Request and Commitment of Funds (PRCF) and get approval from the Requestor and Request Authorizing Official.

  13. Application: Complete NEPA Document– Assigned Program Officer • NEPA Details • NEPA Environmental Requirements: • Level of Review • Mitigate Measures • Post Award NEPA Review Process • Select NEPA Official 6 Forward NEPA document Receives task in Inbox to complete NEPA document Complete NEPA document Assigned Program Officer Selected NEPA Official

  14. Application: Review NEPA Document– Role of NEPA Official • NEPA Details • NEPA Environmental Requirements: • Level of Review • Mitigate Measures • Post Award NEPA Review Process Review 9 Grants File Receives task in Inbox to complete NEPA document NEPA Official Approve 6 Return Assigned Program Officer Reassign Assigned NEPA Official

  15. Application: Procurement Request and Commitment of Funds – Assigned Program Officer 10 • Procurement Request Details • US D.O.C Invoice address and requisition # • Reference Contract #: To and Ship To • Reference Contact Person//Phone # • Federal Share • Estimated Total • Request Authorizing Official: Title/Phone # • Option to establish up to three Internal Additional • Reviewers • Requestor:Title/Phone #/Clearance remarks • ACCS Lines • Procurement Request Official Comments Receives ‘Procurement request and commitment of funds’ task in Inbox Complete Procurement Request Assigned Program Officer Forward Procurement Request to Requestor 13 Requestor

  16. Application: Procurement Request and Commitment of Funds – Requestor 14 Request Authorizing Official Approve • Procurement Request Details • US D.O.C Invoice address and requisition # • Reference Contract #: To and Ship To • EIN # • Reference Contact Person//Phone # • Federal Share • Estimated Total • Request Authorizing Official: Title/Phone # • Requestor:Title/Phone #/Clearance remarks • Additional Reviewers • ACCS Lines • GMD Final Obligation 13 Approve Review Requestor Receives task in Inbox to review procurement request and commitment of funds Return 10 After Requestor completes task to review Procurement Request and Commitment of Funds, Internal Reviewers selected by Program Office receive the same task with the same options Return Assigned Program Officer

  17. Application: Procurement Request and Commitment of Funds – Optional Reviewer (If Selected) If three Optional Reviewers are Selected Request Authorizing Official If two Optional Reviewers are Selected Request Authorizing Official Approve If one Optional Reviewer Selected Request Authorizing Official 3rd Optional Review (if selected) Return 2nd Optional Review Approve Return Approve 1st Optional Review 2nd Optional Review (if selected) Return 1st Optional Review (if selected) Approve Requestor Requestor Return for Revisions Return Assigned Program Officer

  18. Application: Procurement Request and Commitment of Funds – Request Authorizing Official Grants File Approve • Procurement Request Details • US D.O.C Invoice address and requisition # • Reference Contract #: To and Ship To • EIN # • Reference Contact Person//Phone # • Federal Share • Estimated Total • Request Authorizing Official: Title/Phone # • Requestor:Title/Phone #/Clearance remarks • ACCS Lines • GMD Final Obligation 14 Approve Review Receives task in Inbox to review complete procurement request and commitment of funds Request Authorizing Official Return to PO 10 Assigned Program Officer Return

  19. Application: GMD Review and Approval Overview 2 3 Done 4 5 1 GMD Checklist Start Complete GMD Checklist Done Forward to Grants Officer Final state: PO Checklist, NEPA document, Procurement Request Grants Specialist CD-450 Complete CD 450 7 6 Recipient Authorized Representative CBS 2nd Approver Accept/Reject Award CBS 2nd Approval CBS 1st Approval CBS 1st Approver Approve and Grants File Review CD-450 Grants Officer Alternative flow selected by Grants Specialist: Alternative flow selected by Grants Specialist: Start OLIA Official Clear Award File or Hold Award File Award File Launch Page Public Affairs Attach Press Release *Alternate flow if Fed Funding exceeds 500,000 OIG Official Approve Award File or Return Award File Award File Launch Page FALD Official No Legal Objection or FALD Comment Award File Launch Page

  20. Application: Complete GMD Checklist – Grants Specialist • D.O.C Financial Assistance Standard Terms and Conditions • Special Award Conditions • Line Item Budget • 15 CFR Part 14 and 24 • OMB Circular A-21, A-87, A-122, A-133 • 48 CFR Part 31 • Other Complete CD-450 • GMD Checklist • Budget Cost Analysis Memo • Intergovernmental Review of Federal Program • Credit Checks / Delinquent Federal Debt • Name Check Review • List Parties Excluded from Procurement/Non-Procurement Activities • Past Performance • Pre-Award Accounting System Survey • High Risk Recipient • Confirm Financial/Progress Report Requirements • Review Special Award Conditions • Project Details/Dates Review Award File Grants Officer Complete GMD Checklist 1 No Legal Objection FALD Comment Grants Specialist Optional Forward to FALD Receives task in Inbox to review Grant File Grants Specialist Enter Comments End Reject Award File Approve Award File Optional Forward to OIG Grants Specialist Return Award File to Grant Specialist Clear Award File Optional Forward to OLIA Grants Specialist Hold Award File Task to clear Grant File Assigned Program Officer Return Award File to Program Officer

  21. Application: Review Grant File – OIG 1 Approve Award File Grants Specialist 1 Receives task in Inbox to Review Award File OIG Return Award File to Grants Specialist Grants Specialist

  22. Application: Review Grant File – OLIA 1 Grants Specialist Clear Award File 1 Receives task in Inbox to Clear Grant File Award File can Not be sent to Grants Officer Until File has been Cleared OLIA Hold Award File Grants Specialist

  23. Application: Attach Press Release – Public Affairs Award File Complete Attach Press Release Attach Press Release Upload Press Release under Edit Grant File Attachment link Press Release Complete Receives task in Inbox to Attach Press Release Public Affairs

  24. Application: Review/Approve Grant File – Grants Officer Recipient Authorized Representative (Electronic Recipients) End Reject 6 • Review Award File • NEPA Document • PO Checklist • Procurement Request • Commitment of Funds • CD 450 Approve CBS 1st Approver (Review) Approve Receives task in Inbox to Approve Award File CBS 2nd Approver (Review) Review CD450 Approve Award File Grants Officer Return Grants Specialist

More Related