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SUNY Fredonia Employee Orientation 2012-2013

SUNY Fredonia Employee Orientation 2012-2013. Academic and Professional Employees August 23, 2012. Program Overview. SUNY System SUNY Fredonia Human Resources Payroll/Time & Attendance Benefits. Internal Control Facilities Services Environmental Health & Safety University Senate UUP.

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SUNY Fredonia Employee Orientation 2012-2013

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  1. SUNY FredoniaEmployee Orientation2012-2013 Academic and Professional Employees August 23, 2012

  2. Program Overview • SUNY System • SUNY Fredonia • Human Resources • Payroll/Time & Attendance • Benefits • Internal Control • Facilities Services • Environmental Health & Safety • University Senate • UUP

  3. SUNY System Core Values • Student Centeredness • Community Engagement • Diversity • Integrity • Collaboration

  4. SUNY System • “A great state of mind” • 6,650 courses of study • 468,000 students • $940.5 million Research activity • $16.7 billion NYS economic impact • 88,000 employees • 2.227+ million alums

  5. SUNY System • Largest Public Higher Education System • 64 campuses • University Centers (4) • University Colleges (13) • Technology Colleges (8) • Community Colleges (39)

  6. SUNY SystemSix Big Ideas • SUNY & the Entrepreneurial Century • SUNY & the Seamless Educational Pipeline • SUNY & a Healthier NY • SUNY & a Energy-Smart NY • SUNY & the Vibrant Community • SUNY & the World

  7. SUNY Fredonia • To Search • To Learn • To Serve

  8. SUNY Fredonia • Vision Statement http://www.fredonia.edu/president/vision.asp • Organization • Academic Affairs • Administration • Student Affairs • University Advancement

  9. Michael C. Rockefeller Arts Center; Maytum Hall; Reed Library; Williams Center; Houghton Hall; Ring Road University Commons Youngerman Speech Clinic Rosch Recital Hall State Normal School Fredonia Academy 175th Anniversary SUNY Fredonia Natatorium Jewett Hall State Teachers College 1961 1962 1867 1826 1963-1970 2001 1955 2002 2006 2004 1948 SUNY Fredonia Timeline Incubator/ Child Care Ctr University Stadium 2007 2009/10

  10. SUNY Fredonia • National Recognition • US News & World Report • Money Magazine • Princeton Review • Kiplinger’s • The Chronicle

  11. SUNY Fredonia • Accreditations • SUNY Board of Regents • Middle States Association • National Council for Accreditation of Teacher Education (NCATE) • National Association of Schools of Music • American Speech/Language Hearing Assoc. • Council on Social Work Accreditation • Assembly for Collegiate Business Education • National Schools of Theatre • American Chemical Society

  12. SUNY Fredonia • “Fredonia Facts” • $99 million budget • $370+ million economic impact • 5,730 students • 42,000+ alumni • I. M. Pei & Partners designed campus • 111 academic programs (80 undergraduate, 31 graduate)

  13. SUNY Fredonia • Significant Workplace Policies • Equal Opportunity Employment • Sexual Harassment • Ethics • Consensual Relations • Drug & Alcohol Free Workplace • Smoke-Free Workplace • Workplace Violence & Domestic Violence Prevention • Employee obligation to know and follow • http://www.fredonia.edu/humanresources/policies.asp

  14. Human Resources • Michael Daley – Director • Jodi Rzepka – Associate Director • Laurie Ensign - Assistant Director • www.fredonia.edu/humanresources • Employment • UUP Agreement • SUNY Policies of the Board of Trustees • Criteria for Evaluation • Term/Continuing/Permanent Appointment

  15. Human Resources • Employment • Renewal & Non-renewal • Appointment & Reappointment Letters • Notice Dates • Article XI, Title D, Section 5-Policies • See Academic Affairs Calendar http://ww3.fredonia.edu/academicaffairs/AcademicAdministration/tabid/379/Default.aspx

  16. Human Resources • Criteria for Evaluation – Academic • Mastery of subject matter • Effectiveness in teaching • Scholarly ability • Effectiveness of university service • Continuing growth • Consult with Chair

  17. Human Resources • Criteria for Evaluation – Professional • Performance Program Objectives • Effectiveness in performance • Mastery of specialization • Professional ability • Effectiveness in university service • Continuing growth • Consult with immediate Supervisor

  18. Human Resources • Term Appointment (PT Academic & Professional) • Continuing Appointment (FT Academic) • Permanent Appointment (FT Professional) • Prior Service Credit (FT faculty & staff only) • Academics – 3 year max. • Professionals – 3 year max. (limited to SUNY service) • 6 month window

  19. The Journey to Term/Cntg/Perm

  20. Payroll/Time & Attendance • Susan Cortes, Director http://www.fredonia.edu/admin/payroll/index.asp • Role • Payroll cycle • Biweekly pay, every other Wednesday • Two week lag • First paycheck for semester - September 26, 2012* • Biweekly check calculation * FT faculty first full paycheck – October 10, 2012 • *

  21. Payroll/Time & Attendance • Direct Deposit • Voided check • Bank representative signs savings form • Joint account • Tax Withholding Forms • W4 (Federal) and IT-2104 (State) • Submit change of address at year-end for W-2 receipt

  22. Payroll/Time & Attendance • Faculty • Attendance and Sick Leave Record once per semester • Sick accruals 1.25 days/month Sept – May for 1st year • Report 1 day for each whole workday absent (.75, .50, or .25 for partial day)

  23. Payroll/Time & Attendance • Professional • Monthly Record of Attendance • Mailed after first pay day of the month for the previous month • Vacation and Sick 1.25 days/mo. for first year • Report 1 day for each whole workday absent (.75, .50, or .25 for partial day)

  24. Employee Benefits • Benefits - Laurie Ensign, Assistant Director www.fredonia.edu/humanresources/benefits.htm • Health Insurance • Dental/Vision • Retirement Plans (ERS, TRS, ORP) • Tax Deferred Savings Plans • Supplemental Retirement Savings Programs • NYS Deferred Compensation Plan

  25. Employee Benefits • Additional Benefits • $6,000 life insurance policy • Long-term disability • Tuition waiver/reimbursement • Fitness Center • Dependent Scholarship • EAP & NYS Balance • Credit Union • Child Care Center • NYS Flex Spending Account • Child/Elder care • Health care

  26. HR News For up-to-date HR News, subscribe to the HRNEWS listserv by addressing an e-mail to LISTSERV@LISTSERV.FREDONIA.EDU.  The command to send is: Subscribe HRNEWS yourfirstnameyourlastname Follow Us @SUNYFredoniaHR

  27. Internal Control • Amy Beers – Director www.fredonia.edu/internalcontrol • TouchNet • Significant Policies • Cash Handling and Control • ISEC • Copier/Tele Pin codes

  28. Facilities Services • Kevin Cloos, Director http://www.fredonia.edu/facilities • Service Requests • Sustainability • Keys & Access • Policies & FAQ’s

  29. Environmental Health & Safety Anne Podolak, Director EH&S http://www.fredonia.edu/admin/envhealth Workplace Safety & Training Emergency Planning Environmental Compliance Fire Safety & Your Role on Campus Sustainability

  30. University Senate • Rob Deemer, Assistant Professor, Music & Chair Fredonia Senate http://www.fredonia.edu/senate/

  31. UUP • Ziya Arnavut- President, UUP- Fredonia chapter • Idalia Torres – Vice President for Professionals • Fredonia Chapter Leadership http://www.fredonia.edu/uup/

  32. SUNY Fredonia Closing Remarks & Questions THANK YOU – ENJOY!

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