Email Notifications to Users and Effective Transaction Tracking Forum: 9/28/10 & 9/30/10

1. Email Notifications to Users and Effective Transaction TrackingForum: 9/28/10 & 9/30/10

2. Agenda • Reminder of Term End Date Process • Email notification for UNMJobs Users • Effective Tracking of Transactions • Language change on the “Posting Specific Questions” tab • Position Data Sync • Q&A

3. Term End Date Process • Please remind your departments of the change to Term Employees’ records • Effective 8/15/10 – Term employees and their supervisors began receiving email notifications if their job end was within 45 days • Departments are to use PZROSTMN to manage • Will be sorted by Job End Date, with most recent dates first • Important to contact the EDC to update your supervisor if needed

4. Email notification • Email notification within UNMJobs is possible at several points in the system • The goal is to help you track progress of transactions, not to replace pulling up the transactions in the system (e.g., viewing comments)

5. Email notifications: Examples Notes: Include Working Title, Position Number, Last name (?) (esp. for hiring proposal), posting start and end date (?, for Competitive), inc. quick link for posting, [search posting data (top)], distinguish copy positions (?) – original vs. copy, action number, Name of Department Originator The following posting is at the status of: Approved for Internal/WaiverTitle:  Program CoordinatorPosting Number:  0807716Organization:  AFD   | STA | College of Nursing Thank you. UNMJobs

6. Email notifications: Examples The following position is at the status of: Action Submitted to Department ApproverAction Type:  New Staff/Student Position (Request Posting if applicable)Action Number:  012323Title:  Admin Assistant 3Position Number:  Organization:  UNMJOB| UNM | Do Not Use - System Use OnlyThank you. Do not select this option in the system

7. Email notifications: Examples The following position is at the status of: UNMTemps Hiring Proposal Approved Action Type: UNMTemps Hiring Proposal Action Number: Title: Temporary Services Position Number: ST0440 Organization: 042A | STA | HSC Office of Community Affairs Pay Rate: 8.00 Thank you. UNMJobs Notes: Include time period

8. Email notifications: Examples The following position is at the status of: Action Returned to SubmitterAction Type:  New Staff/Student Position (Request Posting if applicable)Action Number:  012582Title:  Admin Assistant 1Position Number:  Organization:  914C  | STA | SOM AdmissionsThank you.UNMJobs

9. Email notification in PeopleAdmin 7 • What we understand to be the case • Users will have the ability to manage their own email templates • More information will be released as it becomes available

10. Effective Tracking of Transactions • Report: PERHO063: UNMJobs Action Metrics • Hyperion>> HR>>Departments>>General • Summary report only to be used for average days to process • Can use Notes/History tab to check on transactions: • https://cs543.peopleadmin.com/hr

11. UNMJobs Action Metrics

12. Language change on the “Posting Specific Questions” tab • Added: • For Staff postings only:1. For Career Advancement postings, use question numbers 36380, 36382, and 36386 (for question 36382 apply score to "No" response)2. For all HSC posting you must use the following HSC compliance questions, 27195, 27196, 27197, 27198, 27199, and 27200

13. Position Data Sync • Org codes are now synced in Banner between Jobs & Position • The Org Codes you see in UNMJobs should be the same as those on your UNMJobs Position

14. Questions • Contact • Support Center: 277-HRPR (277-4777) • Call the appropriate Employment Area • UNMJobs@unm.edu