USPS District Officers Calendar – 2011 - 2012

1. USPS District Officers Calendar – 2011 - 2012 Provided by: The Leadership Development Committee

2. Instructions for use of this calendar: To add your District and Squadron Events: • Use the Normal View using View drop down. • Click on Text Box Icon on the tools bar. • Point at the day on the calendar where you want to add event. • Left Click to insert Text Box. • Change text size to 8 or 10 point. • Type in the event. • Adjust text box to position event where you want it. • Click outside the calendar to finish. • Rename and save revised calendar. NOTE: HQAB dues notice mailed on the first day of each month. Check web site monthly for non renewals that should be notified.

3. Jan. Reminders: All – Attend USPS Annual Meeting D/C – Send invitation and details to Chief Commander’s representative who will attend your Spring Conference. D/C – Give date / location of Fall Conference to NXO at Annual Meeting. DEO – Follow-up with Squadron commanders to ensure that nominations for SEO and Asst. SEO are submitted on form ED-80 prior to squadron elections. DAO – Remind all Squadrons to schedule Operations Training and Leadership Development Programs during the year.

4. Feb. Reminders: All – Plan attendance and participation at Spring Conference D/C – Verify that Squadrons have submitted OD-2 forms to HQ. D/C – Prepare agenda for Spring Conference DEO – Participate in teaching aide judging at annual meeting as assigned DEO – Prepare program and awards ceremonies for Spring Conference DEO – Check ED-1’s with incoming squadron commanders DEO – Send report to Squadrons on USPS Annual Meeting D/Tr – Arrange for audit of district books prior to Spring Conference

5. Mar. Reminders: All – Attend Spring Conference All – Encourage your bridge and other members to attend Spring Conference D/C – Conduct Spring Conference DEO -- Conduct educational activities at Spring Conference. Distribute meeting minutes to NEO, Asst NEO, SEO's and appropriate R/C's. DEO -- Contact SEO's about ED-27 forms from Spring classes. DEO -- Contact SEO's about Form HQ800 for Summer classes D/SEC – When completed, send Spring Conference minutes to NXO, NEO, NSec

6. Apr. Reminders: DEO – Verify all ED-27’s for Spring Boating classes have been submitted online. DAO – Remind all Squadrons to schedule Operations Training and Leadership Development Programs during the year.

7. May Events: 21 – 27 – Safe Boating Week Reminders: D/C – Confirm that there is no conflict between your district conferences and national Governing Board and Spring Board of Directors meetings.

8. June Reminders: All – Make reservations for the Governing Board meeting

9. July Reminders: All - Make reservations for the Governing Board Meeting D/C -- Send invitation and details to chief commander's representative who will attend your Fall Conference. DEO -- Contact SEO's about Fall Boating classes.

10. Aug. Reminders: D/C – Forward recommendations to the chairman of the national Committee on Nominations for GB general members. D/C – If not already started, begin work on Merit Mark recommendations. D/C – Give date/location of Spring Conference to NXO at Fall GB. DEO/SEO -- Send suggestions for discussion at the GB Meeting to the DEO handling the DEO meeting. DEO -- Prepare educational program for Fall Conference. Order awards if necessary. DEO -- Assist D/TA chairman to plan for TA competition at fall conference. DAO – Remind Squadrons that deadline for submitting Request for Certificates for OTP and LDP is end November to count for 2011 awards

11. Sept. Reminders:. All – Attend Governing Board All -- Plan to attend Fall Conference All – Report Governing Board actions of interest to all. D/C – Be sure NOMCOM is working on slate for next year D/C – Check arrangements and prepare agenda for Fall Conference DEO – Remind all SEO’s to send a teaching aid to Annual Meeting DEO – Report to SEOs on GB meeting DEO – Prepare for educational activities at Fall Conference

12. Oct. Reminders: All – Attend Fall Conference D/C – Conduct Fall Conference D/C -- Remind Squadron Commanders to participate in Parade of Publications at USPS Annual Meeting . D/C – Merit Mark Recommendations must be at Area Monitor by 15 Nov. DEO – Conduct educational activities at Fall Conference. Send minutes to NEO, ANEO, SEO’s, and appropriate R/C’s DEO – Assist D/TA chairman to get best TA’s to Annual Meeting.

13. Nov. Reminders: All – Make reservations for 2011 USPS Annual Meeting All – Finish Merit Marks and send electronically before November 15th DEO – Contact SEO’s about Spring Boating classes.

14. Dec. Reminders: D/C – Send invitation and details to Chief Commander’s representative who will attend your Spring Conference. D/C – Give date / location of Fall Conference to NXO at Annual Meeting. D/C -- Check that D/NomCom has sent ED-80 form to NEO for approval of next year's DEO and AsstDEO. DEO – Follow-up with Squadron Commanders to ensure that nominations for SEO and Asst. SEO are submitted on form ED-80 prior to squadron elections. DEO -- Submit Form HQ800 for Spring classes at: http://www.usps.org/national/eddept/b/hq800.htm DEO -- Remind S/NomCom to submit ED-80 form for approval. DEO -- Send suggestions for discussion at annual meeting to DEO handling the DEO meeting. DAO – Remind all Squadrons to schedule Operations Training and Leadership Development Programs during the year.

15. Jan. Reminders: All – Attend USPS Annual Meeting All – Plan attendance and participation at Spring Conference D/C – Prepare agenda for Spring Conference D/C – Verify that Squadrons have submitted OD-2 forms to HQ. DEO – Send report to Squadrons on USPS Annual Meeting DEO – Check ED-1’s with incoming Squadron Commanders DEO – Prepare program and awards ceremonies for Spring Conference DEO – Participate in teaching aide judging at Annual Meeting as assigned D/Tr – Arrange for audit of district books prior to Spring Conference

16. Feb. Reminders: All – Attend USPS Annual Meeting All – Plan attendance and participation at Spring Conference D/C – Prepare agenda for Spring Conference D/C – Verify that Squadrons have submitted OD-2 forms to HQ. DEO – Send report to Squadrons on USPS Annual Meeting DEO – Prepare program and awards ceremonies for Spring Conference D/Tr – If not done yet, arrange for audit of district books prior to Spring Conference

17. Mar Reminders: All – Attend Spring ConferenceDEO – Conduct educational activities at Spring Conference, All – Encourage your bridge and other members to attend Spring Conference DEO – Contact SEO’s about form HQ800 for Summer classes D/C – Conduct Spring Conference D/SEC – When completed, send spring conference minutes to NXO, NEO, NSec DEO – Contact SEO’s about ED-27 forms for spring classes and N/Sec DEO – Conduct Educational meeting at Spring Conference and when complete, send minutes to NEO, ANEO, SEO’s and appropriate RC’s

18. Important Web Sites: Leadership Development Committee: http://www.usps.org/national/ot Submission of: Form HQ800 . . . . . . .http://www.usps.org/national/eddept/b/hq800.htm Form ED-27 / 26 . . . .http://www.usps.org/national/eddept/b/hq800.htm Renewals:. . . . . . . . .http://www.usps.org/dues/reports/reports.php HQAB dues notice mailed on first day of each month. HQAB Squadrons - Check web site monthly for non renewals that should be notified.