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PowerPoint and LecShare

Learn how to ensure Section 508 compliance in PowerPoint presentations for accessibility. Create alt text for images, use text placement best practices, and check with LecShare for easy accessibility.

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PowerPoint and LecShare

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  1. PowerPoint and LecShare PowerPoint, 508 Accessibility compliance, and the Web

  2. 508 Compliance • Section 508 defines accessibility issues that schools must address • Color: Design for color-blindness • Text and Pictures: Facilitate Screen reading for the sight impaired

  3. Further Compliance • Sound/Video: Needs text alternative for the hearing-impaired • Text placement:Best if viewable simultaneously with visuals and sound • E.g. Captioned video

  4. Accessibility in PowerPoint • For PowerPoint’s native format (ppt/pptx) : • To make it easy for screen readers to read your text: • For Text: Use preset layouts (not text boxes) • For Pictures: Add Alt text • For Tables: Add summary, headings • For Audio: Include script in PowerPoint’s Notes view

  5. Adding Alt text to pictures • PowerPoint XP/2003-4 • After you add a picture • Right-click the pic(Mac: Control-click) • Choose Format Picture • Click the Web tab • Type in explanatory text • Click OK • Shows up when cursor hovers over picture

  6. Adding Alt text: PPT 2007 • After you add a picture • Right-click the pic(Mac: Control-click) • Click Size and Position • Then click the Alt Text tab • Enter Alt text

  7. Lecshare as Accessibility Checker • Pros • Checks accessibilityin PowerPoint • Alt Text • Table/Graph headers, captions • Allows corrections without exiting • Saves changes back into PowerPoint

  8. Lecshare and accessible Audio • You enter the text of the audio in Notes view • Record within Lecshare: Notes presented as prompts as you record • Times slides and audio automatically

  9. Lecshare Web export • Export formats include: • HTML: Slides with • Table of Contents • Audio • Notes • QuickTime Movie with • Audio • Captions taken from PowerPoint Notes

  10. Lecshare: Cons • No Animation • No links • No embedded Video • Doesn’t use Audio created in PowerPoint • Workarounds • Multiple slides to simulate text animation • Link to URLs, video nearby on Web page • Record audio using LecShare

  11. Strategies for accessibility • Link to downloadable PowerPoint presentation • Requires PowerPoint or free viewer • Also link to: • Accessible HTML presentation • Requires no plug-ins • or • Captioned QuickTime movie • (Requires free QuickTime viewer)

  12. That’s all for now….. Lechshare Demo:Go to www.lecshare.com and click About

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