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OCFO Decision Support Capabilities Improvement Project

OCFO Decision Support Capabilities Improvement Project. Finance Network Chuck Axthelm November 18, 2005. Agenda. OCFO Strategic Plan Current decision support environment Decision Support (DS) project overview Project Team Deliverables. OCFO Strategic Plan. Multi-year plan (2005-2009)

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OCFO Decision Support Capabilities Improvement Project

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  1. OCFO Decision Support Capabilities Improvement Project Finance Network Chuck Axthelm November 18, 2005

  2. Agenda • OCFO Strategic Plan • Current decision support environment • Decision Support (DS) project overview • Project Team • Deliverables

  3. OCFO Strategic Plan • Multi-year plan (2005-2009) • “Create highly effective, efficient, and compliant approach to support scientific mission of LBNL” • Greatest capability for least cost • Continually raise professional financial management standards • Each OCFO employee to receive a copy next week

  4. Strategic Approaches • More steamlined organization • Innovative leadership and services • Financial stewardship with focus on controls and accountability • Enhanced sponsor partnerships • Financial & resource information: timely and accurate

  5. Information Improvement Projects • Budget System: funding & planning • Weekly effort & cost reporting • FTE data • Supply Chain: Pcard data • Gelco upgrade: travel data • Decision Support Capabilities Improvement: relevant & timely information

  6. Current decision support environment • Fragmentation of financial data • Across FMS, IRIS, BLIS, Excel, etc. • Spreadsheets and databases not integrated • Ineffective analytical/reporting tools • No standard “official” reports • Limited support for users • Demands for solutions/support outweigh available resources • Enhancement requests for data, reports not well-coordinated

  7. Decision Support Project Objectives • Provide decision makers and analysts easy access to relevant, timely and accurate information • Deliver cost effective financial decision support system for financial reporting & analysis

  8. DS Project - Critical Success Factors • One user interface for financial data, reporting & analysis tools • IRIS v2 retired • BLIS addresses users needs • High impact data added to BLIS • Effective standard reports deployed • Improved analysis & reporting tools • Timely completion of other OCFO strategic plan projects • Program established for on-going, sustained system improvements and user support/training

  9. Win-Win Opportunity for OCFO/BLIS • BLIS provides OCFO with an environment, platform and tool set for developing & delivering decision support information to users • Decision Support Project provides BLIS with a significant, focused application of its technology

  10. Core DS Project Team • Office of the CFO • Chuck Axthelm, Mgr, Field Operations* • Faye Mitschang: Mgr, General Sciences Finance Center • Minh Huebner: Budget Officer • Lauretta Corsair: Mgr, Financial Systems & Reporting • David Hathaway: Mgr, General Accounting • IT Division • Vik Bhatia: Mgr, Data Warehouse & Decision Support Systems • Rich Nosek: Mgr, Financial Systems * Project Director

  11. FY2006 Project Focus • Developing project mgt plans • User/stakeholder communication • Setting data & reports priorities • IRIS migration/retirement strategy • Cognos ReportNet upgrade (Ph 1) • Additional data: FTE, funding, res cat hierarchy, other tbd • New reports: FTE/effort, BMR with costs & funding, B&R status, others

  12. Future Deliverables • Data: Cost plans, 737 data, detail ledger, PO/AP data, travel, WFO proposals • Reports: High priority IRIS reports; funding transactions, one-line award mgt report, proposal reports • User training & support services • ReportNet phase 2 • Post project enhancement plan

  13. In Summary: • The OCFO strategic Decision Support Capabilities Improvement Project is multi-year effort • Focuses on meeting high priority PI and analyst information needs in a cost effective approach • Dependent upon completion of other OCFO strategic projects • Creates synergy with BLIS • Consolidates existing IRIS reporting with expanded capabilities

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