Refworks

1. Refworks Presented by Margaret Clark, Reference Librarian FSU College of Law Library September 20, 2005

2. Objectives for Refworks Workshop • Access and login to Refworks. • Learn to navigate within Refworks. • Import references. • Organize, edit, and locate references stored in Refworks folders. • Generate a bibliography. • Modify an existing output style to adhere to Bluebook formatting.

3. What is ? Refworks is a web-based tool that allows you to create your own database of bibliographic references.

4. Accessing Refworks FSU Libraries homepage http://www.lib.fsu.edu Create your own account or login

5. Setting Up an Account • Fill out form – it’s free! • Click REGISTER. • Instantly receive an email from Refworks. • Now you are ready to log in.

6. Logging into Refworks Two ways to login: • From an IP-authenticated computer at FSU – enter login name and password.

7. Group Code for FSU is: RWFlorStateU Logging into Refworks Two ways to login: • From an IP-authenticated computer at FSU – enter login name and password. • From off-site, enter your organization’s Group Code and click on Go To Login. Then enter your login name and password as in step 1. RWFlorStateU - Group Code

8. Navigating around Refworks Opens to ALL REFERENCES PAGE

9. Navigating around Refworks

10. Creating Folders From Folders menu, select Create New Folder Name the new folder. Click OK.

11. Importing References

12. Importing References Databases that support export of bibliographic references: ABC-CLIO EBSCO Host Eureka APA PsychNet First Search PAIS International CSA Gale Group OVID ProQuest Wilson Web

13. 1. Importing References Directly • Open Refworks. • In another browser, select a database to search. • Complete a search. • From your results page, mark desired records. • Click Refworks link on tab.

14. 1. Importing References Directly Select the records you want imported. An import page will open.

15. Importing References Not all vendors or databases support direct export. By saving search results in a text file, you may then import those references into Refworks.

16. 2. Importing references from saved text files. • Search Web of Science and mark records. • Click Submit Marks and then Marked Records. • Under Step 2, select Export to Reference Software • Save to your computer.

17. 2. Importing references from saved text files. Access your Refworks account. Import references from the file on your computer.

18. 2. Importing references from saved text files.

19. Importing References Search the online catalog from within Refworks.

20. 3. Importing from online catalog From the Search drop-down menu, select Online catalog

21. Importing References

22. 4. Adding References Manually Under View required fields for select bibliographic output style. Enter information in the boxes marked with a red asterisk. Under Ref Type choose reference you are entering (journal, book, dissertation)

23. Organizing References • Create Folders Organize Folders Move References

24. Organize Folders Renaming folder

25. Organize Folders Delete an entire folder

26. Organize Folders Clear the references within the folder, but not the folder itself.

27. Organize Folders View the references not in any folder

28. Organize Folders Create a new folder

29. Move References From Organized Folders page, open up the folder by clicking the references to view the references.

30. Move references from one folder to another. Mark the records. Select the folder from Put in Folder list.

31. Remove references from folders but not from your database.

32. Deletes record entirely

33. Organizing References Sort References • Select a folder or group of references from the View or Folders menu. • At top right of page, use the Sort by menu to view references by title, author, date, or other fields.

34. Editing References Viewing Folders • View all references • View by folder • View duplicates • Search references and view Editing Individual References • From Reference list, click Edit link in right top corner • Edit any field and Save Globally Editing References This feature is particularly useful for adding information to records that are missing key fields for a certain output style.

35. Creating a Bibliography • Generate bibliography from a reference list. • Use Write-N-Cite to create a bibliography within your manuscript. • Use One Line/Cite View to place references in your paper.

36. Generate Bibliography from Reference List Click Bibliography menu. Select Output Style from drop down menu. Click FORMAT BIBLIOGRAPHY FROM A LIST OF REFERENCES. Select the file format you wish to create. Select All References or References from specific folder. Click Create Bibliography

37. Use Write-N-Cite Write a paper and automatically place cite in your text. Write-N-Cite will then add bibliography to end of your paper. Write-N-Cite – utility allowing MS Word and IE users to cite references in your paper very quickly and easily.

38. To install, select Write-N-Cite from Tools menu.

39. Write-N-Cite will install an icon in your MS Word toolbar. Click on it to start.

40. Launch Write-N-Cite from Word. Logging in with your RefWorks ID is required. Put cursor where reference should be inserted. Click Cite.

41. Use One Line/Cite View to place references in your paper. From RefWorks, select the folder. Then switch to One Line/Cite View Mark desired record. Double click the Cite link. Click Select Citation. Use Copy function.

42. Use One Line/Cite View to place references in your paper. Switch to your Word Document. Place cursor where you want the reference to go. Paste your reference into your document. When finished, save your document.

43. Use One Line/Cite View to place references in your paper. Return to Citation Viewer. Click Bibliography. Select the desired Output Style. Click Format Paper and Bibliography. Select the saved document from Browse. Click Bibliography. Then save in Word format on you computer.

44. Output Style Output Style Editor allows you to create or modify existing output styles.

45. Output Style Since Bluebook is NOT on the list of output styles, you might want to create a custom style for secondary sources in Bluebook format.

46. Modifying an Existing Style Rename it. Click Save As. Select existing style from menu. Click Edit to open Output Style Editor.

47. Modifying an Existing Style First, select In-Text Citations and Notes from Citation Type drop-down menu. Then click Bibliography radio button above it. Then select one of the defined Reference Types. Finally, select an output field. A formatting box for that field will appear on the right.

48. Modifying an Existing Style This is the formatting box for Author output field. Fill in the settings using the handouts provided as a guide. Click Save.

49. RefWorks For additional help, consult your handouts • Quick Start Guide • Using RefWorks • PowerPoint Outline • Modifying Output Styles Go to Help Screens and On-line Tutorials