June 29, 2011 Boston School Committee Meeting

1. New Principals’ Institute 2013:Evaluation Onboarding: Part IJerome DohertyDirector of Performance ManagementOffice of Human Resources Boston Public Schools 26 Court Street Boston, MA 02108 June 29, 2011 Boston School Committee Meeting

2. Overview • How HR Supports You With Evaluations • Employee Groups Reporting to Principals/Headmasters • Evaluations and Staffing of Provisional Teachers • Evaluations and Staffing of Permanent Teachers • Key Dates • Leaves of Absence: Policy, Process, and Implications on Evaluation • Q&A

3. How HR Supports You With Evaluation Boston Public Schools

4. How HR Supports You With Evaluation Boston Public Schools

5. Employee Groups Reporting to Principals/Headmasters • DESE-Licensed Educators: • BASAS Administrators (Academic Roles) • “Teachers” (Can include Strand Specialists, Guidance Counselors, Nurses, School Psychologists, School Social Workers, and Pupil Adjustment Counselors) • Paraprofessionals • Other non-DESE-licensed members of BTU and BASAS • E.g. – Registrars, OTs/PTs, Clinical Coordinators • Managerial Employees • Non-unionized, at-will employees • Administrative Guild Members • Lunch Monitors • Bus/Cab Monitors and Attendants • Circulars are your friends! Updates will be available by 9/1/13 (http://www.bostonpublicschools.org/view/circulars) *SEE HANDOUT WITH EVALUATION DEADLINES* Boston Public Schools

6. Evaluations and Staffing for Provisional Teachers • 1st Year Provisional Teachers • 90-Day Probationary Period – A critical time for observation and feedback. • Reasonable Assurance or Non-Renewal • HR will not issue RA without a Formative Assessment completed by Probable Org • 2nd Year Provisional Teachers • Reasonable Assurance or Non-Renewal • HR will not issue RA without a Formative Assessment completed by Probable Org • 3rd Year Provisional Teachers • Permanent Appointment or Non-Renewal • Proficiency Overall and in All Four Standards in the Third Year is Required for an Educator to Become Permanent! Boston Public Schools

7. Evaluations and Staffing for Permanent Teachers • Brief Overview of Permanent Teacher Assignment Processes: • Transfer Process (HR can help you make informed hiring decisions) • Post-Transfer Placement Process (New process replacing Excess Pools) • Administrative Placement (For unplaced teachers after PTPP) • Recall Process (For teachers affected by layoffs in program areas) • Open Posting (Current Year vs. Future Year) • We will work with you to avoid/minimize classroom disruption. • Finish the Work You Started: • Underperforming educators may not be excessed • HR will be monitoring next year’s Excess List • Principals/Headmasters will be held accountable if it occurs Boston Public Schools

8. Key Dates for both Evaluation and Staffing Boston Public Schools

9. Leaves of Absence (LOA) *SEE HANDOUTS WITH LOA INFO* • Approved LOA vs. AWOL • Multiple Types of LOA • AWOL procedure(PS03 – Rose Santos) • Form PS03 can be found at: • ww2.mybps.org >> Central Admin >> HR >> Personnel Records, Policies and Forms • Contact HR Immediately • LOA Application Process • Hub or PS03? (If PS03, send to Arlene Witt in HR) • Correct Doctor’s Note • Return From Leave (Doctor’s Note AND PS03 to Arlene Witt) • Contact HR Immediately • Circulars are your friends! (http://www.bostonpublicschools.org/view/circulars) • HRS-PP05 (Attendance Monitoring System) • HRS-PP12 (Employee Sick Leave Policy) • HRS-PP13 (Family & Medical Leave Act & Small Necessities Leave Act) • Evaluations and LOA Boston Public Schools

10. Contact Information Please ask for help! Jerome Doherty Director of Performance Management BPS Office of Human Resources 26 Court Street, 3rd Floor Email: jdoherty7@boston.k12.ma.us Phone: (617) 635-9627 Fax: (617) 635-7956 ww2.mybps.org >> Central Admin >> HR Educator evaluation and EDFS information may be found at: http://educatoreffectiveness.weebly.com/ Boston Public Schools

11. Q & A Boston Public Schools