A Pathfinder Approach to Implementing UKRDS

1. A Pathfinder Approach to Implementing UKRDS John Milner Project Manager

2. How will it work? • The idea behind a Pathfinder approach is to build a fully functional UKRDS but engage a limited population of stakeholders • These stakeholders will design, develop, implement and use/supply the service • Once established the service can scale up driven by demand and constrained by the resource available

3. Why Pathfinder? Because the Pathfinder institutions will build a service, use it and position it to scale for the sector and thus “find the path” to a national service

4. Who are the Pathfinders? • HEIs: Bristol, Leeds, Leicester, Oxford with Edinburgh, Glasgow and Cardiff • Service Providers: UKDA DCC RIN STFC Those institutions who have agreed to take part in the planning process and in principle to work on the implementation programme in due course

5. The Importance of Service • A service must be useful and accessible • There must be clear expectations for both client and server as to what the service offers and what it doesn’t. • The service must develop to meeting changing client needs and have proper stakeholder engagement in development

6. Funders Work with funders on policy issues and data management planning UKRDS Communities and headline processes • HEIs • & Research Institutes • Researchers • IT Directors • Librarians • Archivists • other experts Public sector users & generators of data Services covering: data management advice, DCC lifecycle adoption and guidance, training in DMPs, tools / discovery development, and accession planning Provision of conditional data set access Commercial users & generators of data Service providers Other educational institutions Coordinate capacity planning and help address implications for long-term storage and infrastructure investment Vendors Engage as appropriate to maximise exploitation of financial support for long-term data management capabilities Engage as appropriate to maximise exploitation of vendor support for long-term data management capabilities Ensure provision of accession and access procedures Facilitate provision of persistent citation links Venture Capitalists International links Journal and data publishers

7. Early Adopters Later Adopters Funders Commercial users & generators of data • HEIs & Research Institutes (academic status) • Researchers • IT Directors • Librarians • Archivists • other experts Public sector users & generators of data Service providers Other educational institutions Venture Capitalists Vendors . Others . International links Journal and data publishers UKRDS Processes defined by needs of the Communities Communities of interest Communities

8. UKRDS Basic Processes UKRDS Basic Processes UKRDS Basic Processes Research Project Process Research Project Process Research Project Process Research Research Research Research Research YES YES YES Funder Funder Project Report Project Report Project Report Professional Professional Professional Professional Professional Research Team Research Team Research Team Approves Proposal Approves Proposal Formulates Formulates Prepares Proposal Prepares Proposal Prepares Proposal Carries Out Carries Out Carries Out Y Y / / N N Research Concept Research Concept ( ( ( Including DMP Including DMP Including DMP ) ) ) Research Project Research Project Research Project s s s l l l e e e a a a NO NO c c c i i i n n n Update for status Update for status Update for status Research Research v v v o o o Researchers Researchers r r r i i i t t t e e e + + + changes since changes since changes since Research Research Research Consults UKRDS Consults UKRDS u u u S S S Review For Review For t t t i i i initial registration initial registration initial registration t t t Data Data Data Data Management Data Management Data Management a a a about other about other s s s Possible Possible t t t n n n a a a Plan Plan Plan I I I research research & & data data D D D Re Re - - Submission Submission sources sources Research Data Sharing Process Research Data Sharing Process Research Data Sharing Process Manual Manual d d d & & s s l l e e e s s User User a a r r t t & & n n n e e n n o o n n y y y r r S S S e e e S S S o o o On On - - Line Line t t Enquiry Enquiry t t l l r r r e e o o c c i i i g g g a a t t t n n D D D D D D i i Enquiry Enquiry , , discovery discovery s s s s s s t t m m e e a a a n n e e Authorised Authorised s s s i i i a a R R R R R R r r r s s o o n n c c i i i g g g o o o n n and advisory and advisory i i K K K r r K K K m m m r r e e e t t t t t User Enquiry User Enquiry r r a a e e e e U U U U U U a a e e R R R S S S t t m m m v v services services t t h h N N a a n n o o t t o o o d d i i o o G G C C C UKRDS Services and Administration UKRDS Services and Administration UKRDS Services and Administration Access Access Access Relationship Relationship Relationship Foresight Foresight Foresight Capacity planning Capacity planning Capacity planning International International International Advisory Services Advisory Services Advisory Services Management Management Management Management Management Management Development Development Development & & & Investment Investment Investment Access Services Access Services Access Services Tools Tools Tools , , , Policy and Policy and Policy and Service Provider Service Provider Service Provider Training and Training and Training and Accreditation Accreditation Accreditation & & & Citation Citation Citation Methodologies Methodologies Methodologies Strategy Strategy Strategy Administration Administration Administration Development Development Development Certification Certification Certification Repositories Repositories Repositories and Handbooks and Handbooks and Handbooks UKRDS Management and administration UKRDS Management and administration

9. Front Office/Back Office • Front office is the direct human face of the service engaging with researchers and funders • Back office is the business of data management planning and data curation and preservation.

10. UKRDS Research Project Process Researcher prepares proposal including Data Management Plan Researcher formulates a research concept Publishing Researcher may search UKRDS to discover relevant data sets Approved Project carried out Data management Plan Registered UKRDS Front Office Support UKRDS Back office Support Data submitted for storage and curation Research Services Support

11. Service users and requirements Service development/delivery UKRDS Service Design and Development DCC /RIN UKRDS Pathfinder Service Support and development STFC UKRDS Facility UKDA UKRDS Facility Funders HEI UKRDS Support storage and Curation Centre Researchers

12. Making it Happen • First we will need clearly defined service elements and DCC, RIN and UKDA can help • Then we need to see those service elements embedded within service organisations nationally (UKDA/STFC) and locally at HEIs • That will lead to the training and engagement of researchers and their funders and their use of the service

13. Making it Happen • DCC and UKDA can provide infrastructure and tools building on work already done • RIN can help with ongoing requirements planning and quality assurance. • HEIs can provide the route to the services for researchers. • Collaboration and co-operation is the key

14. Conclusion • A UKRDS is challenging but feasible both practically and financially • Need support of funders, HEIs and other key stakeholders to define the policy and standards and deliver skills and resources • The Pathfinder approach is the opportunity for HEI’s and established national services such as UKDA and STFC to make it happen