Microsoft Word 2011

1. MicrosoftWord 2011 Chapter 3 Creating a Business Letter with a Letterhead and Table

2. Objectives • Change margins • Insert and format a shape • Change text wrapping • Find and download clip art • Insert and format a clip art image • Insert a symbol • Add a border to a paragraph • Clear formatting • Convert a hyperlink to regular text Creating a Business Letter with a Letterhead and Table

3. Objectives • Create a file from an existing file • Apply a Quick Style • Set and use tab stops • Insert the current date • Create and insert an AutoText entry • Insert a Word table, enter data in the table, and format the table • Address and print an envelope Creating a Business Letter with a Letterhead and Table

4. Project – Business Letter with a Letterhead and Table Creating a Business Letter with a Letterhead and Table

5. General Project Guidelines • Determine how to create a letterhead • If you do not have preprinted letterhead paper, design a creative letterhead • Compose an effective business letter Creating a Business Letter with a Letterhead and Table

6. Changing Margin Settings • On the Layout tab, under Page Setup, click the Margins button to display the Margins pop-up menu • Click the desired setting in the Margins pop-up menu to change the margins to the specified settings Creating a Business Letter with a Letterhead and Table

7. Changing Margin Settings Creating a Business Letter with a Letterhead and Table

8. Inserting a Shape • On the Home tab, under Insert, click the Shape button and then point to the desired shape type • Click the desired shape to remove the gallery and change the mouse pointer to the shape of a crosshair • Position the mouse pointer in the location for the upper-left corner of the desired shape • Drag the mouse to the right and downward to form the boundaries of the shape • Release the mouse button Creating a Business Letter with a Letterhead and Table

9. Inserting a Shape Creating a Business Letter with a Letterhead and Table

10. Applying a Shape Style • With the shape still selected, on the Format tab, under Shape Styles, hover the mouse pointer over the bottom of the Shape Styles gallery to display the expansion arrow, then click the More button in the Shape Styles gallery to expand the gallery • Click the desired style to apply the selected style to the shape Creating a Business Letter with a Letterhead and Table

11. Applying a Shape Style Creating a Business Letter with a Letterhead and Table

12. Adding Text to a Shape • CONTROL-click the shape to display a shortcut menu • Choose Add Text on the shortcut menu to place an insertion point centered in the shape • Type the desired text in the shape Creating a Business Letter with a Letterhead and Table

13. Using the Increase Font Size Button to Increase Font Size • Select the text of which you wish to increase the font size • Display the Home tab • Repeatedly click the Increase Font Size button until the text is the desired font size Creating a Business Letter with a Letterhead and Table

14. Using the Grow Font Button to Increase Font Size Creating a Business Letter with a Letterhead and Table

15. Changing an Object’s Text Wrapping • Click the edge of the shape to select the shape • Display the Format tab • Under Arrange, click the Wrap Text button to display the Wrap Text pop-up menu • Click the desired wrapping command Creating a Business Letter with a Letterhead and Table

16. Finding and Downloading Clip Art • Position the insertion point where you want to insert the clip art image • Display the Home tab • On the Home tab, under Insert, click the Picture button and choose Clip Art Gallery from the menu to display the Clip Gallery • In the Search text box, select any text that is displayed, type the desired search text, and then click the Search button • Click the Online button, and then click Yes in the Launch Browser dialog to launch your browser and search for clip art online Creating a Business Letter with a Letterhead and Table

17. Finding and Downloading Clip Art • In the larger Search images and more … text box, type the search text and then click the Search button • Click the Search button to search online for images • Click the Next button until you find the desired image, and then click Download to copy the clip art to your Downloads folder Creating a Business Letter with a Letterhead and Table

18. Finding and Downloading Clip Art Creating a Business Letter with a Letterhead and Table

19. Adding Clip Art to the Clip Gallery • Position the insertion point where you want to insert the clip art image • On the Home tab, under Insert, click Picture, and choose Clip Art Gallery from the menu to display the Clip Gallery dialog • In the Clip Gallery dialog, click the Import button to display the Import dialog • Under Favorites, choose the Downloads folder, and then select the file you downloaded Creating a Business Letter with a Letterhead and Table

20. Adding Clip Art to the Clip Gallery • Make sure the Move into Clip Gallery button is selected • Click the Import button to open the Properties dialog. On the Keywords tab, click New Keyword and enter the desired keyword text and click OK • Click OK to close the Properties dialog and make the Clip Gallery dialog active • Click the Close button to close the Clip Gallery dialog Creating a Business Letter with a Letterhead and Table

21. Adding Clip Art to the Clip Gallery Creating a Business Letter with a Letterhead and Table

22. Inserting Clip Art • On the Home tab, under Insert, choose Picture, and then Clip Art Gallery • Enter the desired keyword in the Search text box and click the Search button to search for clip art with that keyword • Click the clip art image you wish to insert • Click the Insert button Creating a Business Letter with a Letterhead and Table

23. Inserting Clip Art Creating a Business Letter with a Letterhead and Table

24. Resizing a Graphic to a Percent of the Original • With the graphic selected, CONTROL-click the graphic, and choose Format Picture from the shortcut menu • In the Rotate and scale area, double-click the current value in the Height box to select it • Type the desired height in the Height box. The Width measurement should change to the same value automatically • Click the OK button to close the dialog and resize the selected graphic Creating a Business Letter with a Letterhead and Table

25. Resizing a Graphic to a Percent of the Original Creating a Business Letter with a Letterhead and Table

26. Changing the Color of a Graphic • With the graphic selected, on the Format Picture tab, under Adjust, click the Recolor button to display the Recolor gallery • Click the desired color in the Recolor gallery to change the color of the selected graphic Creating a Business Letter with a Letterhead and Table

27. Changing the Color of a Graphic Creating a Business Letter with a Letterhead and Table

28. Adjusting the Brightness and Contrast of a Graphic • With the graphic selected, on the Format Picture tab, under Adjust, click the Corrections button to display the Corrections gallery • Click the desired correction to change the brightness and contrast of the selected graphic Creating a Business Letter with a Letterhead and Table

29. Changing the Border Color on a Graphic • With the graphic selected, on the Format Picture tab, under Picture Styles, click the Border button arrow to display the Picture Border pop-up menu • Click the desired border color in the Picture Border pop-up menu to change the picture border color Creating a Business Letter with a Letterhead and Table

30. Changing the Border Color on a Graphic Creating a Business Letter with a Letterhead and Table

31. Moving a Graphic • On the Format Picture tab, under Arrange, click Align and choose Grid Options from the menu • In the Grid Options dialog, click to remove check marks from all check boxes under Snap objects • Click OK to close the Grid Options dialog • Position the mouse pointer in the graphic so that the mouse pointer has a four-headed arrow attached to it • Drag the graphic to the desired location Creating a Business Letter with a Letterhead and Table

32. Moving a Graphic Creating a Business Letter with a Letterhead and Table

33. Using Paste Options • With text or a graphic copied, click the Paste button arrow in the Standard toolbar to paste a copy of the graphic • Click the Paste Options button to display the Paste Options pop-up menu • Click the desired paste option Creating a Business Letter with a Letterhead and Table

34. Flipping a Graphic • If necessary, display the Format Picture tab • With the graphic still selected, under Arrange, click the Rotate button to display the Rotate menu • Click the desired command in the Rotate menu Creating a Business Letter with a Letterhead and Table

35. Flipping a Graphic Creating a Business Letter with a Letterhead and Table

36. Inserting a Symbol from the Symbol Dialog • Click Insert on the menu bar, choose Symbol, and then choose Advanced Symbol to display the Symbol dialog • Select the desired font • Click the desired symbol to select it, and then click the Insert button to place the selected symbol in the document to the left of the insertion point • Click the Close button to close the dialog Creating a Business Letter with a Letterhead and Table

37. Inserting a Symbol from the Symbol Dialog Box Creating a Business Letter with a Letterhead and Table

38. Bottom Bordering a Paragraph • Display the Home tab • With the insertion point in the paragraph to border, on the Home tab, under Paragraph, click the Borders button arrow to display the Borders pop-up menu • Click Bottom in the Borders pop-up menu to place a border below the paragraph containing the insertion point Creating a Business Letter with a Letterhead and Table

39. Bottom Bordering a Paragraph Creating a Business Letter with a Letterhead and Table

40. Clearing Formatting • On the Home tab under Font, click the Clear Formatting button to apply the Normal style to the location of the insertion point Creating a Business Letter with a Letterhead and Table

41. Converting a Hyperlink to Regular Text • CONTROL-click the hyperlink to display a shortcut menu • Choose Hyperlink in the shortcut menu • Choose Edit Hyperlink in the submenu • Click the Remove Link button to remove the hyperlink format from the text Creating a Business Letter with a Letterhead and Table

42. Converting a Hyperlink to Regular Text Creating a Business Letter with a Letterhead and Table

43. Creating a New File from an Existing File • Click File in the menu bar to open the File menu • Choose the Open command to display the Open dialog • Navigate to the location of the existing document • Click to select the existing file • Click the Open box to display the Open pop-up menu • Choose Copy from the Open pop-up menu, and then click the Open button to open a new document window that contains a copy of the selected file Creating a Business Letter with a Letterhead and Table

44. Creating a New File from an Existing File Creating a Business Letter with a Letterhead and Table

45. Applying a Quick Style • With the insertion point positioned in the paragraph to be formatted, click the desired style in the Quick Style gallery to apply the selected style to the current paragraph Creating a Business Letter with a Letterhead and Table

46. Setting Custom Tab Stops • Click the tab selector at the left edge of the horizontal ruler and choose the type of tab you wish to use from the pop-up menu • Click the location on the ruler where you want to place a tab stop Creating a Business Letter with a Letterhead and Table

47. Inserting the Current Date in a Document • Click Insert in the menu bar, then choose Date and Time to display the Date and Time dialog • Select the desired format • If desired, click the Update automatically check box • Click the OK button to insert the current date at the location of the insertion point Creating a Business Letter with a Letterhead and Table

48. Inserting the Current Date in a Document Creating a Business Letter with a Letterhead and Table

49. Creating an AutoText Entry • Select the text to be an AutoText entry • In the menu bar, click Tools, then choose AutoCorrect to display the AutoCorrect dialog. Click the AutoText tab • Type the name of the AutoText entry in the Enter AutoText entries here: text box • Click the Add button to store the AutoText entry and close the dialog Creating a Business Letter with a Letterhead and Table

50. Creating an AutoText Entry Creating a Business Letter with a Letterhead and Table