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Teleworking Overview

Physical Workplaces of Teleworkers Cheuk F. Ng, PhD Centre for Psychology Athabasca University, Canada A presentation at the 41 th Conference of the Environmental Design Research Association, Washington, DC, June 2, 2010. Teleworking Overview.

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Teleworking Overview

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  1. Physical Workplaces of TeleworkersCheuk F. Ng, PhDCentre for PsychologyAthabasca University, CanadaA presentation at the 41th Conference of the Environmental Design Research Association, Washington, DC, June 2, 2010

  2. Teleworking Overview • Popular but stabilized (Felstead et a., 2005; Nilles, 2007; Moos & Skaburskis, 2008), (Akyeampong, 2007) • Definitions (Nilles;1975; Kurland and Bailey, 1999; Sullivan, 2003; -- use of ICT; employment status; employment contract; location -- forms/spectrum Haddon & Brynin, 2005) • Potential benefits and drawbacks claims -- society -- organizations: cost savings in facilities (Felstead et al., 2005) -- employees(e.g., reviews by Bailey & Kurland, 2002; Pinsonneault & Boisvert, 2001)

  3. Physical Workspaces of Teleworkers Employee • Home-offices -- 89% home-based teleworkers, 54% of whom employees (Telework America Survey, 2000); Statistics Canada; Finnish study Organizational • Corporate office • Satellite offices Other/Public • Telework/Neighborhood centres/ tele-cottages • Clients’ worksites • Public -- “Third places”, “transitional space”, etc.

  4. Potential benefits Greater autonomy, more flexibility in work schedule 2. Better balance between personal, family, and work life 3. Higher perceived productivity and quality of work 4. Comfortable work environment at home Potential drawbacks Increased family-work role conflicts Lower perceived personal growth and career advancement Professional and social isolation; lower collegiality and sense of belonging 4. Over-working because of lack of separation between work and family domains 5. Inadequate work environment at home; occupational and health issues; costs in running home office Benefits/Drawbacks for Employees References: reviews by Bailey & Kurland, 2002; Pinsonneault & Boisvert, 2001)

  5. Home Office: Research Overview • home-workers’ workspace (who includes teleworkers)(e.g., Ahrentzen, 1989, 1990; Gurstein, 1991, 1996, 2001; Magee, 2000; Mahmood, 2007; Zavotka & Timmons, 1996) -- small samples -- varied greatly in occupation, use of ICT, external contacts, employment status, employment contract, extent of working form home -- used in-depth interviews, time diaries, photographs, physical observation • Teleworker surveys(e.g., Golden et al., 2006; Hill et al., 1998; Nilles, 2000) -- larger samples -- not focused on spatial aspects of home workspace

  6. Home-Office Effectiveness • Extensive research on conventional office environment: Layout & design associated with work behaviors (c.f., reviews McCoy, 2002; Rashid & Zimming, 2005; Sundstrom, 1987; Vischer, 2005, etc.) • Variables important in intersection between family/non-work domain(demand; social support)and work domain(social & physical environment; job/task characteristics; organizational characteristics) (Hone et al., 1998; Standen et al., 1999) • Distance work characteristics: office/home time, information technology, internal contact, external contact, knowledge intensity (Standen et al., 1999)

  7. Conventional Office Reviews: The layout and design of conventional office environment associated with various work behaviors, job satisfaction, and wellbeing • Influences of ambient features, spatial arrangements, self-identity and status, communication, privacy on performance and job satisfaction(Sundstrom, 1987) • Interact with the physical environment: Control; Functional opportunities; Non-verbal expression Respond to spatial organization, architectonic details, views, resources, ambient properties (McCoy, 2002) • “Space Does Matter”: Performance, comfort, territory (Vischer, 2002)

  8. De Croon et al.’s conceptual framework (2005) Office Concepts Location Layout Use Short-term Reaction Long-term reaction Health Performance Physiological Psychological Work Conditions Job demands Job resources Source: de Croon et al. (2005). The effect of office concepts on worker health and performance: A systematic review of the literature, Ergonomics, 48(2), 119-134.

  9. The Home Office • Size • Location • Layout --Open plan or private • Use – Fixed or sharing/ segmentation to integration • Ambient features:noise & music; lighting • Job equipment

  10. Work Conditions (de Croon et al.’s model) • Job Demands -- Cognitive workload:distractions/interruptions -- Working hours • Job Resources -- Communication -- Work autonomy and control -- Privacy:visual, acoustical, information access -- Territory -- Interpersonal relationships

  11. Other Issues • Financial: -- costs of equipment, furnishings, maintenance -- “rent”, renovation • Legal: -- occupational health and safety: “control”, “ownership” of worksite -- workers compensation

  12. Conclusions • Few studies of design/physical conditions of home offices of home-based teleworkers • Homeworkers (including teleworkers) seem to desire similar qualities as they desire for the workspace in their corporate office + away from private area and noises within home • Current dwellings are not designed for paid work. Activity conflicts have implications for design of homes (Gurstein, 2001).

  13. Further Research Questions • What makes an effective home workspace for teleworkers? • What are the effects of involuntary teleworking, especially when their home environment may not be suitable? • What impact does full-time teleworking on home workspace, work behaviors and job outcomes? • What are the influences of organizational support, teleworkers’ characteristics and job requirements on home workspace?

  14. Further Research Questions • What are the effects of family type, life stage, composition and activity pattern on home workspace? • What are the negotiation and decision-making processes within the family of the teleworker? (Ahrentzen, 1987; Moore, 2001) • How does use of mobile technologies influences work at home? • What innovative planning and design of homes can suit teleworker and family’s needs? (Gurstein, 2001) • How does ambient conditions of different physical work setting (e.g., coffee shops) influence the performance of online tasks?

  15. Thank You! • Key References • Ng, C. F. (2010). Teleworker's home office: An extension of corporate office? Facilities, 28(3/4), 137-155. (a special issue on Environment Behavior in Facilities Management). • Ng, C. F. (2006). Academics telecommuting in open and distance education universities: Issues, challenges and opportunities. International Review of Research in Open and Distance Learning, 7(2). Available at: http://www.irrodl.org/index.php/irrodl/article/view/300/632

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