Guideline for Chapter Web Sites

1. Guideline for Chapter Web Sites

2. Chapter Web SitesOptions for Chapter Web Sites AUSA’s web publishing system (Plone) – Even those chapters who do not have access to graphic designers and technical wizards, can still create a web presence for their chapter. To set up a new account: Contact Michael Coleman at mcoleman@ausa.org For help with existing account maintenance: Contact Jeanna Ray jray@ausa.orgor 703-907-2668 AUSA’s hosting service - AUSA offers hosting for relatively small, html/java script based, chapter developed and maintained websites. A user profile and password are provided to the designated chapter 'webmaster' for upload and maintenance of the site via ftp. The scope of the current program permits approximately 25MB of storage space per chapter and does not include web development services, dedicated IP addresses, traffic reporting/analysis or support for proprietary features.To set up a new account or help with existing account maintenance: Contact Michael Coleman at mcoleman@ausa.org Outside hosting and publishing – The designated chapter webmaster can shop around for hosting packages that suit the chapter’s needs. Once the web site is built contact AUSA with your web site URL so that a link to your site will be added to the chapter web site directory on ausa.org and you will be eligible for awards and recognition. To have URL added to the chapter web site directory: Contact Jeanna Ray jray@ausa.org or 703-907-2668

3. Suggested Content for Chapter Web Sites Home Page • Brief welcome including chapter name and location. • Purpose of the web site (“to provide members and prospective members with information on the XYZ Chapter and the Association of the U.S. Army”) • Brief message from Chapter President, address important current issues/events. Begin on home page, but link to full content on second page. Should be regularly updated. Dallas Chapter Denver Centennial Chapter

4. Homepage Example: Fort Drum

5. Suggested Content for Chapter Web Sites Sub-sections: About our Chapter In-depth description of the chapter and its membership: Programs and activities that make your chapter stand out – special awards, scholarships, fundraising activities, history etc. May include a few photos. Denver Centennial Chapter

6. About our Chapter Example: Fort Hood In-depth description Awards Activities

7. Suggested Content for Chapter Web Sites Membership Your marketing area. Describe the reasons to join - benefits, services, activities, support for the soldier. Link to AUSA Membership section for more information and Join Now form. For current members, include link to AUSA web site Members Only, where they can login to update and renew membership. Fort Knox Chapter

8. Membership Example: Greater NY Liberty Chapter Join Now! Benefits Types of Memberships Current Member Renew/Update

9. Suggested Content for Chapter Web Sites Corporate Members • Describe the corporate membership program & link to AUSA Join Now. • List corporate members with links to those having web sites. TIP: You can also use this area to mention what Corporate Members have done for the Chapter, Soldiers and Families. You might choose a recognition such as “Corporate Member of the Month”, with a short write up about the company. Fort Monmouth Chapter

10. Suggested Content for Chapter Web Sites News & Events Create an upcoming events calendar and post news on past events including photos. Picatinny Chapter

11. News & Events Examples

12. Suggested Content for Chapter Web Sites Newsletters If your chapter has a regular printed newsletter, save it as a PDF and post a link to it here or create an online version in the content management system. Braxton Bragg Chapter

13. Newsletter Examples

14. Suggested Content for Chapter Web Sites Contact Us Listing of chapter officers with their phone and e-mail addresses. TIP: To reduce SPAM, consider linking to a PDF listing of your contacts.

15. Suggested Content for Chapter Web Sites Links Links to specific sections within AUSA national (Membership, Government Affairs, Contact Congress, ILW, ARMY Magazine, Members Only etc) as well as to other appropriate organizations, such as Army.mil.

16. Tutorial for AUSA’s web publishing system (Plone)

17. Getting started Locate the chapter web maintenance screen: Open Internet Explorer. In the address bar, at the top of the screen, type in the URL http://chapters.ausa.org, and click on “Go”.

18. Getting started

19. Logging in

20. Editing your chapter web site homepage • When first setting up your chapter site, you will start by editing the homepage. Choose your chapter’s folder. Choose the “edit” tab to begin. • On return visits to update, you can click the folder of the page you would like to update, then click the “edit” tab. See “adding a new page” for further instructions

21. Editing your chapter web site homepage

22. Editing your chapter web site homepage

23. Adding new folders, documents or files You can also use the drop down menu “add new item” from the top menu bar.

24. Adding a link Add hyperlinks for easy navigation between content and pages. Step one: Choose the page that you are going to update with a link.

25. Adding a link Next: type the text that will be linked.

26. Adding a link • Highlight textand click on the hyperlink icon. (globe) • Enter the URL address and click “OK”.

27. Adding photos These instructions should help you add photos to a document that you want to appear on your web site. The images you would like to add to your web site must first exist on your computer. Prior to attempting to put them on your site, save the image or images to the place on your computer where your photo files are kept. Now, to add the photos and the text, follow these instructions: • Find the folder to which you would like to add new document. • Choose "add new item" from the top right menu bar. • Choose “image”.

28. Adding photos • Add short name, title, and description. • Browse to upload the image you would like to add. • Choose “save” to save the image to your folder. • Repeatinstructions to add more images. Once you are finished adding the images, you will need to create the document on which you’d like your images to appear. *Continue to “creating a new page” for further instructions.

29. Creating a new page • Choose "add new item" from the top right menu bar. • Choose “document”

30. Creating a new page • Add short name, title, and description. • Add the text that you would like to see on the page in "body text“. • Place cursor where you would like the picture to display, then go to body text menu bar and choose "insert image" icon.

31. Creating a new page • Continue adding the rest of the images and then click “save” once you are finished.

32. Creating a new page • This is how the page will appear on your web site.

33. Creating a new page • Now you can publish your page. Choose “publish” from the state menu bar on the upper right. • Next, click on the “Contents” tab and choose the page on which a link to your new page should appear. In this case it is the News and Events page. Continue to “adding a link” for further instructions.