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Implementing Data Governance as the Foundation of a LDS

This comprehensive guide explores the implementation of data governance as the cornerstone for the Tennessee Department of Education (TN DOE) and districts. Covering essential topics like getting started, successful strategies, lessons learned, and roles of data management, it provides insights into creating a robust governance structure. By emphasizing clear responsibilities, communication, and celebrating successes, the guide aims to enhance data quality, collaboration, and efficiency within TN DOE and districts.

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Implementing Data Governance as the Foundation of a LDS

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  1. Implementing Data Governance as the Foundation of a LDS Corey Chatis, Director of Data Quality, TN DOE Rick Rozzelle, Interim CIO, TN DOE

  2. Overview • Implementing Data Governance: Getting Started • Successful Strategies • Lessons Learned • Benefits to the TN DOE and Districts • Roles of Data Management • Handouts

  3. Implementing Data Governance: Getting Started • Solicit support from agency leadership • Establish a data governance policy • Make one person responsible for overseeing the governance structure • Develop criteria for designating data managers • Have clearly defined and documented data manager roles and responsibilities • Collectively create a mission statement and core goals/objectives for the governance group

  4. Successful Strategies • Make one person responsible for overseeing the data governance group • Frame data governance as a mechanism for issue identification and resolution • Implement a log of critical data issues • Publish a data collection calendar • Foster cross-program area responses to data issues • Include district representatives in the governance structure • Communicate tangible benefits to DOE and districts as result of data management

  5. Lessons Learned • Assess the skill set and mindset of each data manager to determine the level and type of support they will require to be successful • Ensure each data manager receives some value back from participating in the governance structure – make it a resource instead of a burden • Celebrate successes of all sizes – don’t underestimate the power of acknowledgment • Prioritize identified data issues and ensure a data manager is accountable for resolving each one

  6. Benefits to the TN DOE and Districts • Increased communication/collaboration across program areas and between program areas and IT • More consistent, frequent communication with the districts regarding data • Reduction in redundant collections • Closer to one version of the truth • Reduced collection burden on districts • LDS built according to program area needs – not just an IT project

  7. Roles of Data Management • Chief Information Officer (CIO) • Data Quality Director • Data Stewards/Managers • Database Administrators • Business Analysts • Data Management Committee (DMC) • Data Policy Committee (DPC)

  8. Questions? Corey Chatis, corey.chatis@state.tn.us Rick Rozzelle, rrozzelle@celtcorp.com

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