Kentucky Post School Outcome Study Human Development Institute University of Kentucky

1. Kentucky In School Transition Survey (KISTS) Coordinator Training Kentucky Post School Outcome Study Human Development Institute University of Kentucky www.kypso.org

2. Welcome! You are viewing this page because you have been designated as the Kentucky In School Transition Survey (KISTS) Coordinator for your Local Education Agency (LEA)/school district

3. Purpose of this Module The purpose of this training is to provide KISTS Coordinators with information regarding the purpose of the KISTS and to assure that it is conducted in the appropriate manner.

4. Anticipated Outcomes KISTS Coordinators will understand : • why collecting post school outcome data is important • importance of their role in data collection • the role of the KISTS in the overall Kentucky Post School Outcome Study (KyPSO) • how to access the survey on-line • the three components of the KISTS • different strategies to employ for students who may need assistance in completing the Student Surveyportion of the survey

5. Importance of Collecting Post School Outcome Data

6. What Happens to Former Students who Received Special Education? We really don’t know what happens to Kentucky youth who had IEPs after high school….

7. Collecting This Data Will Help Us Answer Questions Such As: • For students who are successful, did school help and how? • For students who aren’t successful, was there something school could have done differently/better? • What kinds of supports do young adults need most after high school? • What changes are needed to better support students, families, schools, agencies?

8. Collecting Post School Outcome Data is a Federal Requirement The Office of Special Education Programs (OSEP) requires all states follow up with former students who had IEPs to determine: “the percent of youth who had IEPs, are no longer in secondary school and who have been competitively employed, enrolled in some type of postsecondary school, or both, within one year of leaving high school (U.S. Department of Education, 2006a).”

9. Federal Requirement OSEP defines former students who received special education" as those students, with IEPs, who exited school one year prior with • a standard diploma • a certificate of attainment • dropping out, or • aging out

10. Overview of Kentucky Post School Outcome Study

11. The KyPSO Collects Data at Two Points in Time 1). During Final Year of School data collected about student post school plans 2). One Year After School Exit data collected about student post school outcomes

12. Who Does It? • Data are collected by the Local Education Agencies (LEA) • The LEA determines who, within the district, will be responsible for conducting/collecting the data

13. What Happens After Data is Collected? • KyPSO @ the Human Development Institute (HDI)/University of Kentucky (UK), conducts secondary data analysis • KyPSO compiles reports for KDE/DECS, LEAs, parents, and other stakeholders

14. Being a KISTS Coordinator

15. What is a KISTS Coordinator? • The KISTS Coordinator is the school person(s) responsible for assuring that KISTS are completed on every exiting student with an IEP. • The KISTS Coordinator may be a teacher, administrator, support staff or other school personnel who are allowed access to student records.

16. Being a KISTS Coordinator is a Big Responsibility • You are collecting data that tells us about the high school experiences and post school plans of students with disabilities across Kentucky • The information you collect will be compiled and reported to districts, the state, and federal governments • Important decisions will be made based on these reports and recommendations.

17. Being a KISTS Coordinator • As a KISTS Coordinator, you will be accessing personal information about students • By law, student confidentiality is protected (Family Educational Rights and Privacy Act or FERPA; Individuals with Disabilities Education Act or IDEA)

18. Three Principles of Collecting Data Voluntary, Confidential, and Accurate Potsdam Institute for Applied Research (PIAR) at State University New York (SUNY) Potsdam and the National Post-School Outcomes Center, Eugene, Oregon, (funded by Cooperative Agreement Number H324S040002) with the U.S. Department of Education, Office of Special Education and Rehabilitative Services.

19. Voluntary • Youth are protected by ensuring that responding to the KISTS survey is strictly voluntary. • Students and their families will have received information from their LEA about the survey and are given a chance to opt out of it. • When you meet with the student (s) to initiate completion of the Student Interview, be prepared to respond to the question “Do I have to do this?” or “Why should I do this?” ( response example: “no, you do not have to do it. However, by participating you will be providing the school with valuable information that may help improve the school”). Potsdam Institute for Applied Research (PIAR) at State University New York (SUNY) Potsdam and the National Post-School Outcomes Center, Eugene, Oregon, (funded by Cooperative Agreement Number H324S040002) with the U.S. Department of Education, Office of Special Education and Rehabilitative Services.

20. Confidential • Youth are also protected by ensuring that all personal information about them is confidential. • All paper and electronic information containing personally identifiable information must not be available to anyone outside of school personnel with designated access. • Never leave survey materials in a public place (e.g. leaving your computer screen open to a student record). • Never allow unauthorized persons to look at them. • Notify your supervisor if you lose any confidential materials. • Never talk about who you conducted the KISTS on or what they say. Potsdam Institute for Applied Research (PIAR) at State University New York (SUNY) Potsdam and the National Post-School Outcomes Center, Eugene, Oregon, (funded by Cooperative Agreement Number H324S040002) with the U.S. Department of Education, Office of Special Education and Rehabilitative Services.

21. Accurate To assure accuracy of information obtained from Sections 1, Student Contact Information After High School and 2, Record Review: • Try to arrange a block of time when you are least likely to be interrupted • Have the resources needed to complete readily available (e.g. STI/SETS, IEP, etc.).

22. Accurate • To assure accuracy of information obtained from Section 3, Student Interview: • If student is having difficulty reading a question(s), read question to student exactly as written every time. • If you must rephrase a question for student to understand, preserve the neutral character of the original question. • For example the question “how confident are you that you will be successful in achieving your post school plans?” non-neutral rephrasing…”you feel pretty confident about achieving your post school goals, don’t you?” neutral rephrasing…”How certain do you think you’ll do what you plan to after high school?” Potsdam Institute for Applied Research (PIAR) at State University New York (SUNY) Potsdam and the National Post-School Outcomes Center, Eugene, Oregon, (funded by Cooperative Agreement Number H324S040002) with the U.S. Department of Education, Office of Special Education and Rehabilitative Services.

23. Conducting the KISTS

24. What is the KISTS? The Kentucky In School Transition Survey (KISTS) is an on-line instrument that collects information about students’ post school plans

25. The KISTS has three (3) parts: • Student Contact Information After High School • Record Review • Student Survey

26. Where do I find the KISTS? The KISTS is accessed from the Kentucky Post School Outcome Study web-site: www.kypso.org

27. Who Does It? Every school district or LEA, every year, on every student with an IEP exiting that school year

28. When is the KISTS Done? • Data may be collected at any point during the student’s final year of high school…but… • KISTS must be completed by the second week in June of any given year. • Schools are informed of the exact date each year.

29. Getting Started Go to the Kentucky Post School Outcome Study (KyPSO) web site located at: www.kypso.org Let’s Go to the Web Page!

30. Point your cursor to “Tools for Data Collection” on the left hand side of the home page

31. Where is the KISTS?

32. Where is the KISTS? • Place your cursor over the “KISTS” heading • You should see three drop down choices: • Student Contact Information After High School • Record Review • Student Survey • These are the three sections of the KISTS

33. Note! • You can complete each of the three sections at different times. • For example, you may start out by collecting all exiting student Section #1 “Student Contact Information After High School” information; then complete Section #2 “Record Review”; and, finally, Section #3 “Student Survey”

34. KISTS Section 1: Student Contact Information After High School

35. How to Access the “Student Information After High School” Section From www.kypso.org • Go to “Tools for Data Collection” • Go to “KISTS” • Go to “Student Contact Information After High School”

36. Resources for Completing Student Contact Information After High School • Computer • Student IEP • Student ILP • Student Unique Identifying Number

37. Purpose of “Student Contact Information After High School” • The information provided by the student will allow the school to follow up with the student one year after high school • This will allow comparison of what students plan to do following high school and what they actually do.

38. Student Contact Information After High School • An Excel spreadsheet developed for your use • Unlike Section 2 “Record Review” and Section 3 “Student Survey”, Section 1, “Student Contact Information After High School” is kept at the LEA or building level and is for LEA or building use only • Student Contact Information After High School is not sent to the Kentucky Post School Outcome Study

39. Is there a Required Process for Completing “Student Contact Information After High School”? It is recommended that you complete the Student Contact Information After High School Section as part of identifying the students for whom a KISTS must be completed

40. Which Students Must Have a KISTS Completed? Students with Individual Education Programs (IEP) who are leaving school during, or at the end, of the current school year by either: • Graduating with a standard diploma • Graduating with a certificate of attainment • Aging out (exceed age for Free Appropriate Education) • Dropping out

41. Note! • The Student Contact Information After High School section requests documenting the Student Unique Identifying Number, a ten (10) digit number. • As part of the process of completing the KISTS, make sure to have a list of the Student Unique Identifying Numbers available to you. • Use the student record, including IEP, as well as STI/SETS data to complete the Student Contact Information After High School Section. • See the following link to see where in STI/SETS this number can be found ..\..\KDE\SSID.doc

42. After Completing “Student Contact Information After High School” • Save the file on a secure (used only by school personnel) school computer located in a room which can be locked. • Make sure the file is clearly labeled • For example: “KISTS_Student Contact ”

43. KISTS Section 2: Record Review

44. How to Access the “Record Review” Section From www.kypso.org • Go to “Tools for Data Collection” • Go to “KISTS” • Go to “Record Review”

45. Purpose of Record Review The Record Review provides certain demographic (e.g. gender, type of disability) information as well as a snapshot of the student’s school and transition experiences

46. Resources For Completing Record Review • Student IEP • Student Individual Learning Plan (ILP) • STI/SETS data • Student Unique Identifying Numbers

47. How to Navigate through Record Review • You will use text boxes, drop down menus, and arrows to move through the Record Review • You will note that some items will allow you to select only one option while others will allow you to select all that apply • When you click “done” at the end of the Record Review, the data you entered automatically goes directly to the KyPSO at HDI/UK

48. A Word of Caution! • Once an individual Record Review is started, you must complete that entire individual record before closing. • If you close a Record Review prior to completion, you will lose all entered data and have to start over!

49. Section 2: Student Survey

50. How to Access the “Student Interview” Section From www.kypso.org • Go to “Tools for Data Collection” • Go to “KISTS” • Go to “Student Interview”