How to Make Written Communication Effective?

1. How to Make Written Communication Effective? The importance of writing skills can’t be stated in the age where business runs on emails. Consider the situation where a colleague has just dropped a mail to you detailing a meeting with the team. But the email wasn’t written clearly, and it took a lot of time to understand the purpose of the meeting. It not just wasted time but also affected the results as you were not adequately prepared for it. Writing skills can impact business results. The better your skills are, the better impression you will have on people around you. Now let’s see how the common mistakes can be avoided before you attend a formal communication skills training.

2. Audience Whom are you going to communicate with? What’s the purpose? Do you need to send an informal email or a detailed report? Are you going to write an email to the colleague or a business-head? The format and the audience will decide the tone formal or relaxed. The communication with your friend or colleague can’t have the same tone and seriousness when you are resolving a customer’s query over the email. Use the proper format while writing. Style Once you know what you are going to write and who are you writing it for, you are on the right path. But writing can be difficult. However, here is how you should go about it. The audience may not know what you are going to write so keep what they need to know at the introduction.

3. Create an outline for long-form documents. It helps you to identify the necessary steps to be taken. You can also break the mammoth task in the manageable piece of information. If you want the audience to take any action, start with gaining the attention, create interest, and fuel a desire for action. It will surely give you the result you need. If you are writing a letter to prospective clients, find a problem for which they are looking a solution. Empathizing with your customers will surely connect you to them. Never use rhetoric or slang. Instead, use simple language, and it will serve the purpose. Organize Whatever you are going to write, should be presented well. Use headings, sub-headings, bullet points and numbering wherever needed. Finally, Before sending the email or report or any other document, ensure that it is free from grammatical errors. While these are some tips, you should attend a communication skills training to improve the skills.