THE LONG REPORT

1. THE LONG REPORT Prefatory Elements These include the cover page, title page, letter of transmittal, table of contents, lists of illustrations and abstract

2. Website • Check ‘Notes’ for a sample letter of transmittal and other useful information. • A sample Abstract will be posted as well. • The webpage allows me to share additional information with you so always check. • Work to produce an error free document- encourage members of your group to participate fully to achieve this.

3. The Cover • This is of a heavier paper than the remainder of the document-may be creative BUT business-like. • This gives the title of paper, name and position of primary reader, names of group members, date of report. • This is not numbered.

4. The Title Page • Follows immediately after the cover. • This is a one phrase summary of the report; 10 words or fewer. • Prepared by • Names of the group members • Course Code and Title • Instructor • Date

5. Letter of Transmittal • States who requested the report • Restates the title of the report • States the purpose of the report • Points out major findings and recommendations • Acknowledges special assistance • Is numbered ii at bottom of page • Closes with offer of availability

6. Table of Contents • This title should be centred and made bold • List the headings in the report to show hierarchy • Match exactly the headings in the report • Indent subheadings • Use leader dots to the page numbers • Ensure that page numbers are neatly aligned

7. List of illustrations • Group all the tables and figures into separate categories • Centre the heading: List of Figures and Tables • Use subheadings: List of Figures/ List of Tables • Number all the Figures (charts, graphs, pictures etc) using Arabic numbers

8. Figures and Tables cont’d • Number all Tables using upper case Roman numerals • Use dot leaders to connect to page numbers • You must have more than three figures and tables combined

9. Abstract • A condensed accurate statement (150-200 words) of the most important ideas. • It is placed on its own page. • It identifies the organisation, scope and methodology of the report.

10. Introduction • Follows the abstract and sets the context. (Start a new page, use Bold Uppercase, Centre) • Explain major subject or research problem. • Explain the purpose. • Explain the scope. • Explain the plan and order of presentation.

11. The Introduction for each person’s ‘essay’ (In a short introductory section, 1-2 paragraphs) • What problem is your work designed to solve? • What do the writers say? • Deliver and analyse your findings from observations, surveys etc. How do these reconcile with your secondary research. • What conclusions can be drawn from your research? • What recommendations would you make? • Use graphical support. • Use headings, subheadings, lists

12. PRESENTATION • Use letter-size paper only • Use plain ‘cover stock’ for the cover • Use double spacing throughout except for the letter of transmittal – correspondence is single spaced • Print in black ink • Make sure that all members’ names and ID’s are included on the title page. • Names only on the cover