EIS On-Line Inquiry System

1. EIS On-Line Inquiry System On-Line Inquiry is used for viewing employee, payroll and position information that is contained on the EIS (Employee Information System) mainframe. Next

2. Self Guided On-Line Inquiry Training The goal of this Self Guided Instruction Session is to teach you how to Log-On and Log-Off Navigate within the system & understand what information is available. Although each screen is discussed – it is not the intention of this class that you will know or memorize exactly what information is contained on each screen, but have an idea of where to look and how to find it. Next

3. There are navigation buttons and links that will guide you through this session, allowing you options to review, advance or obtain additional information and see examples. At any point in this session you can exit by pressing the “Esc” key. Next

4. If you would like to review the information or instructions for a specific topic Click on that topic below now. If you are a new user click Here to start the training session. Log-on Procedures Navigation and General Instructions Option #5 - Directory Maintenance Menu Option #6 - Main Inquiry Menu Option #7 - Calendar Year End Option #9 - Performance Evaluation Inquiry/Add Log-Off Procedures

5. Log-On Procedures This section will walk you through the Log-On Procedures, with an example of how each screen will be displayed and what information you must enter. There is also reference to Pause – this will clear the screen in the application and allow you to continue. You must have “Extra” installed on your machine. Next

6. When you open Extra – this is the first screen that will be displayed. Type "Cicsprod" and press enter Next

7. This screen will be displayed. Press pause, (a clear screen will be displayed) Type "Cesn" and press enter Next Previous

8. This screen will be displayed. Type your user id Tab to password field Type your password & press enter Use this link for Additional User Id and Password information Next

9. This screen will be displayed. If you use a billcode, enter that code after the XA01 BILLCODE = If you don’t use a billcode leave this screen blank and Press Enter What is a Billcode? Next

10. This screen will be displayed. Press pause, (a clear screen will be displayed) Type "NATP" Next

11. This screen will be displayed. Where the 999 is displayed above Type the Numeric value for the option you want to access #5, #6, #7 or #9. Next

12. You have completed the Log-On Procedure Section. What would you like to do? Review the Log-On Procedures Continue to Navigation and General Instructions (Choosing this option will follow the designed progression of the class.) Advance to Log-Off Procedures Return to the Main Menu

13. Navigation * Tab between fields (cursor will automatically advance if the field is full) * F1 – will take you back one screen * Pause will take you to the main menu At the bottom of some pages – options and functions may be listed as shown in the example below: Next

14. Navigation The ‘Enter’ key has multiple functions within this application. It will: Advance to the next screen Display the results for the criteria you have entered in the Required Fields Next

15. Navigation There are two situations and methods for Selecting a specific record: Information is displayed in list form with a blank line in Front of the list Information is displayed in list form with anumber in Front of the list Next

16. Security Information Your security will determine which codes will be available to you. You will not have access to some (Statewide) screens. When you try to access one of these screens you will get a message displayed at the bottom of the screen stating: ‘Security Violation’. Change the Transaction Code and RE-ENTER your Security Code. Next

17. You have completed the Navigation and Instruction Section What would you like to do? Review the Log-On Procedures Review Navigation and General Instructions Go to Directory Maintenance MenuGo to Main Inquiry Menu (Choosing this option will follow the designed progression of the class.) Go to Calendar Year End MenuGo to Performance Evaluation Continue to Log-Off Procedures Return to the Main Menu Access the Screens

18. Directory Maintenance Menu Field Information Next

19. Main Inquiry Menu Field Information Next

20. Calendar Year End Menu Calendar year end screens display a picture of what the information was at the end of the previous year. Field Information Next

21. Performance Evaluation Inquiry/Add • Contact DHR for additional information and help on the Performance Evaluation Inquiry/Add option. • Agency Human Resource personnel can have access to this option. • Agency access requests will come through DHR to add a user-id to the security group. Next

22. You have seen the Menu for each section of the On-Line Inquiry Application. What would you like to do now? Review the Log-On Procedures Review Navigation and General Instructions Go to Directory Maintenance MenuGo to Main Inquiry Menu Go to Calendar Year End MenuGo to Performance Evaluation Continue to Log-Off Procedures Return to the Main Menu Access the Screens

23. Inquiry Screens - Use the links below to access specific information and examples of each Screen Payroll Personnel Screens Directory Maintenance Screens Calendar Year End Screens

24. Calendar Year End Screens These screens will display the information as it was at the end of the previous calendar year. You must use a social security number to obtain information when using the Calendar Year End Menu. ICC Current Class (Position Information) IGB Gross Basis - Agency IDE Employee Deductions ILS Leave Inquiry - Statewide IDF Tax Defer – Agency ILV Leave Inquiry - Agency IDG Tax Defer - Statewide IOE Earnings IEM Employee Profile (Base Information) ISB Saving Bond ISX Taxes - Statewide Directory Maintenance ScreensMain Inquiry ScreensReturn to Main MenuLog-Off Procedures

25. Directory Maintenance Screens 905 Budget Calculation Benefits DEV Deduction Variable 906 Worker's Comp Codes by Agency DFI Direct Deposit Financial Institution 908 Earnings Type Expenditure ERN Earnings Control 910 Agency / Organization Conversion LVL Schedule / Grade 914 DHR Benefits Statement Rates & Amounts MSG Message Information CLS Classification Code POS Position Control DED Deduction Control WCC Worker's Comp Codes Calendar Year End ScreensMain Inquiry ScreensReturn to Main MenuLog-Off Procedures

26. Main Inquiry Screens ICC Current Class (Position Information) ICH Class History IDD Direct Deposit IDE Employee Deductions IDF Tax Defer - Agency IDG Tax Defer - Statewide IEC Employer Cost - Agency IED Employer Cost - Statewide IEM Employee Profile (Base Information) IER Earnings Recap IET Employee Transactions IGB Gross Basis - Agency IGC Gross Basis - Statewide IGH Group Health Insurance IGL Group Life Insurance ILC Employee Location ILS Leave Inquiry - Statewide ILV Leave Inquiry - Agency IOE Earnings IPC Position Control IPD Labor Distribution-Budget Dollars IPT Position Transactions IPX Position Cross Reference IPY Prior Year Earnings IRS Retirement - Statewide IRT Retirement - Agency ISB Saving Bond ISC Statewide History Screen ISH Status History ISP Saving Bond Purchase History ISX Taxes - Statewide ITX Taxes - Agency LNA Phonetic Name Search By Agency LNM Phonetic Name Search - Statewide TNS Termination File Alpha Name Search TRM Termination File Directory Maintenance ScreensCalendar Year End ScreensReturn to Main MenuLog-Off Procedures

27. Log-Off Procedures This section will walk you through the Log-Off Procedures, with an example of how the screen will be displayed and what information you must enter. Next

28. To log off press the ‘F1’ Key until you have reached the Main Menu Screen. (Shown Below) To the right of SIGN-OFF type 999 then press ‘ENTER’. Next

29. The message ‘NAT9995 Natural Terminated Normally’ message will appear on your screen. Press ‘PAUSE’ to clear the screen. At blank screen type ‘CESF LOGOFF’. Press ‘ENTER’ to return to the IDAHO Screen. Next

30. You have completed all sections of this Training Session, what would you like to do? Review the Log-On Procedures Review Navigation and General Instructions Return to the Main Menu Go to Directory Maintenance MenuGo to Main Inquiry Menu Go to Calendar Year End MenuGo to Performance Evaluation Review Log-Off Procedures Access the Screens Next

31. This Concludes On-Line Inquiry TrainingFor additional information on the On-Line Inquiry screens please see the help manual or contact DSPhelp@sco.state.id.us Press to Exit

32. 905 Budget Calculation Benefits Provides Fiscal Year Benefit Calculations. Figures are provided by DFM. Directory Maintenance ScreensReturn to Main MenuLog-Off ProceduresView Example

33. 906 Worker's Comp Codes by Agency Lists the Worker’ s Compensation Codes that apply to specific agencies. *This directory is updated according to policies written by State Insurance Fund. Each agency is restricted to the Worker’s Comp Codes on their policy. Directory Maintenance ScreensReturn to Main MenuLog-Off ProceduresView Example

34. 908 Earnings Type Expenditure All earnings types must be on Pay Group 01 ERN Directory, because this table validates against that directory’ s earning types for sub-object codes. Directory Maintenance ScreensReturn to Main MenuLog-Off ProceduresView Example

35. 910 Agency / Organization Conversion Establishes what pay groups an agency can use for payroll. Directory Maintenance ScreensReturn to Main MenuLog-Off ProceduresView Example

36. 914 DHR Benefits Statement Rates & Amounts Provides IPC Benefit Statement Calculations. Information provided by DHR. Directory Maintenance ScreensReturn to Main MenuLog-Off ProceduresView Example

37. CLS Classification Code Contains all Classification codes that are valid and used by the Multiple Appointment / Position Control feature of the system. Directory Maintenance ScreensReturn to Main MenuLog-Off ProceduresView Example

38. DED Deduction Control Establishes the deduction numbers that are valid for a pay group. The Deduction number establishes the order in which the deductions are taken. Directory Maintenance ScreensReturn to Main MenuLog-Off ProceduresView Example

39. DEV Deduction Variable Defines deductions coded on the ‘DED’ Table by specifying applicable coverage, limits and ranges. Directory Maintenance ScreensReturn to Main MenuLog-Off ProceduresView Example

40. DFI Direct Deposit Financial Institution Before a financial institution is added – it is verified with Federal Reserve that it can receive commercial items. If not it is not added. This directory establishes a list of all valid DDP Financial Institutions ID’ s. This table validates all employee Bank ID’ s entered via Transaction 290 and validates the DDP origin DFI ID field of a pay group’ s DDP Table. The Table limit is 400 entries. Directory Maintenance ScreensReturn to Main MenuLog-Off ProceduresView Example

41. ERN Earnings Control Defines the specific earnings codes that are valid for a pay group. *NOTE: All earnings types must be present on pay group 01. The Table limit of 125 entries. Directory Maintenance ScreensReturn to Main MenuLog-Off ProceduresView Example

42. LVL Schedule / Grade Table of Pay Rates associated with the Hay Schedule and Military Pay Schedule. Directory Maintenance ScreensReturn to Main MenuLog-Off ProceduresView Example

43. MSG Message Information Contains the warnings and error codes and messages issued by the system during employee maintenance. Each MSG Table entry contains an Error Code. *The number of asterisks relates to the increased error severity of the data entered or omitted. The Asterisks, Message Code, and text will print on employee maintenance and audit reports. Directory Maintenance ScreensReturn to Main MenuLog-Off ProceduresView Example

44. POS Position Control The POS directory is updated from IPOPS Personnel Change transactions. Use of this directory is required because employees have the ability to work in multiple positions. Directory Maintenance ScreensReturn to Main MenuLog-Off ProceduresView Example

45. WCC Worker's Comp Codes Contains valid Worker’ s Compensation Codes. The WCC Table edits the employee’ s Worker’ s Compensation Codes entered via the ‘321’ Transaction. Directory Maintenance ScreensReturn to Main MenuLog-Off ProceduresView Example

46. ICC Current Class (Position Information) Displays an employee’s Current Position Information reflecting the current IPOPS Personnel Transaction processed. To view the comments press Function Key F5. Calendar Year End ScreensMain Inquiry ScreensReturn to Main MenuLog-Off ProceduresView Example

47. ICH Class History Displays the history of the selected employee. The current information is displayed on the ‘ICC’ screen. This information was established and updated via an IPOPS Transaction. Main Inquiry ScreensReturn to Main MenuLog-Off ProceduresView Example

48. IDD Employee Direct Deposit Displays the employee’s Banking Information. (Direct Deposit) that is established and updated by an IPOPS Transaction. Confidential Information, access is restricted Main Inquiry ScreensReturn to Main MenuLog-Off ProceduresView Example

49. IDE Employee Deductions Displays the employee’s Deduction Information (Both Voluntary & State Sponsored), that were established and updated by the ‘330’ Transaction. Additional information: Override and Adjustment Amounts will be posted to Year to Date Amount. Inception To Date Amount is the Deduction dollars that have been withheld since the employee’s deduction was established. Calendar Year End ScreensMain Inquiry ScreensReturn to Main MenuLog-Off ProceduresView Example

50. IDF Tax Defer - Agency Displays the employee’s Tax Deferred Deductions. Calendar Year End ScreensMain Inquiry ScreensReturn to Main MenuLog-Off ProceduresView Example