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Using Data to Transform y our S chool Counseling Program

Using Data to Transform y our S chool Counseling Program. About Us. Dr. Justin Silvey Dr. Rita Schellenberg Mrs. Josie Olson. Objectives. Gain practical applications of the management and accountability components of the ASCA National Model.

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Using Data to Transform y our S chool Counseling Program

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  1. Using Data to Transform your School Counseling Program

  2. About Us • Dr. Justin Silvey • Dr. Rita Schellenberg • Mrs. Josie Olson

  3. Objectives • Gain practical applications of the management and accountability components of the ASCA National Model. • Discuss the use of needs assessments, program evaluation, record keeping, and use-of-time assessments

  4. ASCA Model: Accountability

  5. Why should we measure? • Holds us to a certain professional standard of practice and care. • Provides data to support our profession. • Helps establish goals for improvement. • Others?

  6. What should we measure? • Student Assessment: • Perception Data: What was thought be learned? • Process Data: What did we use to be effective? • Student Outcome (formerly “Results”) Data: How are students different? • Program Assessment: • School Counselor Competencies Assessment (On-Going): 204 knowledge, abilities, skills, and attitudes in School Counseling Programs, Foundations, Delivery, Management, and Accountability. • Self-Analysis of the School Counseling Program (On-Going): Strengths, Weaknesses, Short-Term and Long-Term Goals. • School Counselor Performance Appraisal (Yearly) • Review of Program Goals (Yearly)

  7. How should we measure? • School Counselor Competencies Assessment (On-Going): 204 knowledge, abilities, skills, and attitudes in School Counseling Programs, Foundations, Delivery, Management, and Accountability. • Self-Analysis of the School Counseling Program (On-Going): Strengths, Weaknesses, Short-Term and Long-Term Goals. • School Counselor Performance Appraisal (Yearly) • Review of Program Goals (Yearly) • Curriculum Results Report Analysis • Small-Group Results Report Analysis • Student Information System Reports

  8. ASCA Model: Management System

  9. ASCA Model: Management System

  10. What is Management? • Provides Structure/Order • Provides Organizational Assessment/Tools • Helps Define Priorities Reflecting Student Needs • Others?

  11. What are we managing? • Student Management: • Achievement Data • Behavior Data • Program Management: • Based on Program Assessment • Use-of-Time Management

  12. How should we measure? • School Counselor Competencies Assessment (On-Going): 204 knowledge, abilities, skills, and attitudes in School Counseling Programs, Foundations, Delivery, Management, and Accountability. • Self-Analysis of the School Counseling Program (On-Going): Strengths, Weaknesses, Short-Term and Long-Term Goals. • School Counselor Performance Appraisal (Yearly) • Review of Program Goals (Yearly) • Curriculum Results Report Analysis • Small-Group Results Report Analysis • Student Information System Reports

  13. Needs Assessments Process • 4 steps: • Planning • Overall Needs Assessment or Specific Needs Assessment • Determine Plan for Collecting Data • Gathering/Recording Data • Interviews: Conduct one-on-one or focus groups with students, teachers, parents, etc. • Observations: Classrooms, hallways, etc. • Surveys: Collect surveys from students, teachers, parents, etc. • Research: Collect research based on age, stage, ethnicity, SES, etc. • Reviewing data: Collect data from student information system, School Report Card, etc. • Analyzing Data • Action Planning

  14. Types of Action Plans • Curriculum Action Plans • Small-Group Action Plans • Closing-the-Gap Action Plans

  15. Action Plans • Action Plans should include: • Goals • Domain, standard, and competency to be delivered/addressed • Activity/Curriculum used • Timeline/Process • Person responsible for each activity • Assessment of process, perception, and outcome data • Objectives/Goals of the students

  16. Use-of-Time Analysis • Sabella (2009) outlined highlighted four software packages for keeping records, showing effectiveness, and tracking use of time. • EzAnalyze • Hallways • noteCounselor • School Counselor Accountability Software (SCAATAP) • Time/Task Analysis: The purpose should be to track what you do. Data drives results.

  17. Take-Aways • If you are not doing anything then… • If you are doing something then… • If you are doing all then…

  18. References • Sabella, R. A. (2009). Turning to technology. School Counselor, 47(2). 35-37.

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