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TAFE NSW – South Western Sydney Institute

TAFE NSW – South Western Sydney Institute. New Teacher Induction. Structure of Finance & Admin Unit. Roles & Responsibilities. Institute responsibilities for all financial services Preparation of budgets Analysis and development of policies and procedures

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TAFE NSW – South Western Sydney Institute

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  1. TAFE NSW – South Western Sydney Institute New Teacher Induction

  2. Structure of Finance & Admin Unit

  3. Roles & Responsibilities • Institute responsibilities for all financial services • Preparation of budgets • Analysis and development of policies and procedures • Issue and maintenance of financial manuals and asset control. • Responsible for all financial systems implementation and maintenance • Provides extensive training & on-going support to staff in all Institute locations.

  4. Teaching Section- Purchase consumables for teaching purpose • Government Contracts (Smartbuy) Under the Public Sector Management (Goods and Services) Regulation, authority to procure goods and services for the Public Sector Service lies with the State Contracts Control Board ("SCCB") and with agencies with delegated authority from the SCCB. The SCCB may also grant exemptions from the operation of the Regulation. Where a SCCB contract exists, departments/agencies are required to purchase from these contracts. http://www.dpws.nsw.gov.au/Government%20Procurement/State%20Contracts%20Control%20Board/General%20Purchasing%20Delegation.htm

  5. Teaching Section- Purchase consumables for teaching purpose • If there is no government contracts available, agencies can undertake their own procurement in accordance with the General Purchasing Delegation: (a) goods and services up to $1,500 in value incl GST No quotation required subject to reasonable price which are consistent with normal market price (b) over $1,500 and up to $30,000 in value incl GST one written quotation required (c) over $30,000 and up to $150,000 in value incl GST minimum of three written quotations required (d) over $150,000 in value incl GST submit full details and specification to Dept of Commerce for the invitation of tenders.

  6. Teaching Section- Emergency Purchases There may be rare occasions when because of extreme emergency it is necessary to purchase goods or services not in accordance with the procedures outlined in the Public Sector Management (Goods and Services) Regulation 2000. Emergency purchase can not exceed $100 (including GST)

  7. Teaching Section- Emergency Purchases • Request verbal approval from appropriate MO23 delegate for purchase. This would usually be line supervisor or above. • Purchase goods and obtain receipts • Complete petty cash claim form and attach receipts. The total receipts should equal the total claim. • Forward all documents to Certifying Officer for approval. • After approved, present petty cash claim and receipts to cashier for reimbursement.

  8. Teaching Section- Printing and photocopying • Printing and photocopying Access Form need to be completed and authorised by Head Teacher http://swsitwww/swsi_intranet/ViewFile.aspx?ID=738 • Fax completed form to Finance

  9. Questions?

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