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SCHOOL ASSESSMENT COORDINATOR(SAC) TRAINING

SCHOOL ASSESSMENT COORDINATOR(SAC) TRAINING. Optional Local Purpose Assessment (OLPA) MCAIII Mathematics September 30 – October 16, 2013 AND January 22 – February 13, 2014 Grades 3-8. Who Takes The OLPA-grades 3-8. ALL Grade 3-8 students May use Text-to-Speech (TTS)

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SCHOOL ASSESSMENT COORDINATOR(SAC) TRAINING

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  1. SCHOOL ASSESSMENT COORDINATOR(SAC)TRAINING Optional Local Purpose Assessment (OLPA) MCAIII MathematicsSeptember 30 – October 16, 2013 AND January 22 – February 13, 2014 Grades 3-8

  2. Who Takes The OLPA-grades 3-8 • ALL Grade 3-8 students • May use Text-to-Speech (TTS) • Accommodations for some grade 3-8 students • ONLY Accommodated Text-to-Speech (ATTS) for ELs and Special Ed students with ATTS listed in their IEPs for the OLPA or MCAs may use ATTS. • No paper scripts • No paper, large print or Braille tests • No MTAS or Math-Modified tests

  3. Results: AIR Online Report System • Results are available immediately after test is completed • Who can access the results? • Principals • SACs • Homeroom teachers AND • Mathematics teachers • DACs will notify SACs when rosters are available in AIR Online Reporting System (ORS)

  4. American Institutes for Research(AIR) Minnesota Assessments Portal http://www.mnstateassessments.org/

  5. Gateway site to all assessment tasks • One username & password for all secure sites within the portal • May be accessed from any computer • Use only Firefox browser! • Used by: (everyone!) • District Assessment Coordinators (DAC) • School Assessment Coordinators (SAC) • Test Monitors • Technology Coordinators • Families and Students (Item Samplers, Tutorials, Learning Point Navigator)

  6. Online Assessments Responsibilities: • Information Technology is responsible for the hardware & software that will be used for online assessments. IF you have technology problems, • Create an ONLINE TESTING ticket • Contact your DAC and explain the problem • School Assessment Coordinators are responsible for scheduling, organizing, starting and closing test sessions. • Monitors (and/or SACs) are responsible for starting the tests, actively monitoring students during the test and closing a test session.

  7. Minnesota Assessments Portal Home Page 7

  8. School Assessment CoordinatorMain Page

  9. TIDE - Test Information Distribution Engine SACs Only Use TIDE to: • Access online administrative functions • View/print students who have been uploaded to the system • Create authorized users for online administrations

  10. Username: SPPS email addressPassword: Emailed to SACs Watch for an email from the MNHelpDesk with ‘User Account Information’ in the subject line. To reset a password

  11. TIDESelect Test Administration Choose the test administration from the drop down menu.

  12. TIDENon-Disclosure Agreement Note: Non-disclosure Agreement is available in TIDE.

  13. TIDENon-Disclosure Agreement

  14. TIDEGeneral Resources

  15. TIDEGeneral Resources-voice pack

  16. TIDEStudent Information from CAMPUS > MARSS

  17. TIDEStudent Information: Individual Student

  18. TIDEStudent Information: Grade Lists

  19. TIDEManage Users • School Assessment Coordinator (SAC) access is created by DAC • DAC must create your back-up user with SAC permissions • SAC creates Test Monitor with Reporting (TMR) access for your building

  20. Manage Users - Add monitors SACs give monitors user rights based on the User Roles and Access to Minnesota Assessments Systems Provided by AIR (2013–2014) Located in AIR Resources: General Resources section

  21. Usernames and Passwords for AIR • SAC/Monitor's computer ('Testing Server’ is not required) • mnstateassessments.org • Go to TIDE  Manage Users • Username is always the SPPS e-mail address • Temporary password is whatever AIR sends via e-mail to the new user/monitor • From: MNHelpDesk, Subject: User Account Information • Monitor will receive instructions in an email for how to change their password

  22. TIDE - Invalidationsmust be entered by DACs with MDE permission Contact your DAC if you have questions about an invalidation.

  23. TIDE - Upload RosterONLY DISTRICT staff may upload rosters

  24. Online Test System Where SACs manage and run the tests

  25. Data Entry InterfaceStaff will enter student responses for accommodatedMCA tests and MTAS in the spring – NOT for OLPA

  26. Online Reporting SystemView Results, Test Management

  27. Learning Point NavigatorStudent resources using test results

  28. Test Item Samplers - not securePublic can run on Firefox OR staff on secure browser Audio can only be heard on the Secure Browser.

  29. Test Monitor Training SiteGood practice for SACs, monitors & students Staff may set up practice test sessions in the computer testing lab and students may login and take the Item Samplers using the Test Monitor Training Site. Recommended!

  30. Online Test Monitor Certification CourseRequired

  31. School Assessment Coordinator Test Monitor Certification • What is it? • - - Interactive course to certify test monitors • Loads and runs directly from A.I.R. site • Roughly 20 minutes in length • REQUIRED for ALL test monitors • AIR tracks who is certified to monitor the tests • Must be 'certified' & complete Non-Disclosure in TIDE in order to run the tests!

  32. ResourcesManuals, tutorials, calculator practice, user guides

  33. Resources Resources General Resources User Guides Student Resources Technical Resources Title 1 Assessments Title 1 (MCA) Manuals Title 1 Test Monitor Directions MTAS Resources Diploma Assessments Diploma (GRAD) Resources Training AIR MDE MDE Assessment Conference FAQs Technology FAQs Online Reporting FAQs

  34. ResourcesGeneral Resources  Manuals

  35. Resources Student Resources Calculators, Tutorials, Formula Sheets

  36. Resources Student Resources Student Tutorials

  37. AIR Math Item SamplersHighly Recommended

  38. AIR Math Item SamplersHighly Recommended cont. Go to: mnstateassessments.org > Item Samplers > Online Item Samplers > Online Item Samplers > click ‘Sign In’ > choose Grade > choose Sampler > choose Settings if needed • Hands on experience using online tools – i.e. strikethrough, highlight, etc. • Technology enhanced items on MCAs – i.e. drag and drop, graphing, etc.

  39. AIR Math Item SamplersHighly Recommended cont. Three methods of administration using Firefox • Without audio from any computer - Item Samplers or Family/Student • With text-to-speech audio using the AIR secure browser in the testing lab at schools • Using the Test Monitor Training Site in AIR ifyou are monitoring tests

  40. TEST SECURITY ISSUES • Nondisclosure Agreements • Everyone with secure access to AIR must complete the online nondisclosure form in TIDE. • Test Monitors & data entry personnel must accept the agreement in TIDE or they will not be able to monitor tests or enter student responses. • Everyone with access to the test items but who does not have secure access to AIR needs to sign a paper version of the Nondisclosure Agreement.

  41. TEST SECURITY ISSUES cont. • ITEMS ARE SECURE AND MAY NOT BE REPRODUCED IN ANY WAY BY ANYONE!! • No cell phone cameras to take pictures of items! • No emails or discussions in online social media about items! • No discussions of items with any fellow staff members! • No exceptions! Provide this information to all school staff even if they are not directly involved with testing.

  42. TEST SECURITY ISSUES cont. • Monitors have to be impartial observers • Monitors may not read the items • Monitors must be trained in security procedures • Monitors should take questions about an item to the SAC, the SACs should contact their DAC

  43. Computer Glitches & Restarts • If a student is kicked off the system: • Browser shuts down after 20 minutes of inactivity • Student simply logs back in with current session ID • If SAC or Monitor session is stopped or logged off: • SAC/Monitor starts a new session and students • log back in using the new session code. • The test will pick up where student left off. • The student's test and responses are linked to their • MARSS number, not to the session code.

  44. Training Test Monitors • Determine Test Monitor Tasks • Turn on student computers & login using • username: air and password: air • Click on on student's desktop • Login students using MARSS # and first name as it appears on CAMPUS or AIR Student Information • Test Session Monitoring • Creating a session • Approving students to begin their tests • Troubleshooting • Review Test Monitor Directions

  45. Training Test Monitors •Test Session Security • Provide student MARSS numbers and first name as it is on CAMPUS/AIR • MARSS numbers are secure information and must be collected and shredded • Maintain test security during entire test session

  46. Training Test MonitorsDistrict Policies & Procedures • What are the procedures for starting and ending the testing sessions? • What is the policy regarding a student who may need additional testing time? • What is the policy regarding students when they have finished testing (e.g., return to class, read a library book)? • What is the policy for restroom breaks and illness? • What is the policy for fire drills or weather-related issues?

  47. Install the new secure browser on student computers • AIR Secure Browser 6.2 - - NEW! • Must be installed on student computers X Replaced by….

  48. Install the new secure browser on student computers, cont. To install A.I.R. Secure Browser 6.2 icon, login to each student computer with: Username: air Password: air Wait…then look for the icon on the student desktop. This could take a few minutes (5-10?).

  49. Run diagnostic test for your labon one of the student computers Run Diagnostic

  50. Diagnostic Screen

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