1 / 61

Preschool Reporting OAEP Conference

Preschool Reporting OAEP Conference. Office of Early Learning & School Readiness May 2012. Data Accuracy for Preschool Special Education. Review EMIS Data Points and Common Errors Unit Reporting Key Indicator Measures EMIS Issues Kindergarten Transition Early Learning Challenge Grant.

martina-mccall
Download Presentation

Preschool Reporting OAEP Conference

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Preschool ReportingOAEP Conference Office of Early Learning & School Readiness May 2012

  2. Data Accuracy for Preschool Special Education • Review EMIS Data Points and Common Errors • Unit Reporting • Key Indicator Measures • EMIS Issues • Kindergarten Transition • Early Learning Challenge Grant

  3. Communication • Work with preschool special education supervisor to review data accuracy • ESCs or DDs • District of residence responsible for the special education record • If ESC is the district of instruction- responsible for assessment reporting • If DD providing program, district of residence responsible for all reporting

  4. PRESCHOOLData Collection Form • For documentation of events • For communication between program and EMIS personnel • Cross-check program data with EMIS data to ensure accuracy of what is reported to ODE

  5. Preschool Special Education Emis data pointsCommon errors

  6. Child count

  7. December Child Count History

  8. Things to Know A child’s IEP must be in effect as of December 1

  9. How Received August 2010

  10. Common Errors • Districts not reporting children on itinerant services as “no classroom” • District of residence not reporting preschool children on the special education record • Ensuring that the IEP date is current as of December 1

  11. October Report Unit funding

  12. Entities complete the PSE Unit application on the web Aug - Sept Units are allocated by Nov 15 [usually same number as the previous year] Information on staff and students entered into EMIS October K reporting period Preschool students and staff AS OF DEC 1st Funding of allocated units depends upon data in EMIS for districts and ESCs Close of October K correction period determines the funding Unit FUNDING PROCESS Thumbnail sketch

  13. Common Errors • A child’s IEP must be in effect as of December 1 • To count towards unit funding • Otherwise child will be counted in the columns for nondisabled peers and funding may be reduced

  14. Common Errors • Staff with percent of time in preschool (assignment 99412) • Connecting children to teachers • Combination teachers who do both centerbased and itinerant need to be reported more than once

  15. STF_ECE_StaffUnits Report • Really should be called PSE Staff • Three sections to check regularly to correct errors • Teachers • Related Services • Summary

  16. Summary

  17. Unit Report • Teacher section • Teachers • Centerbased and/or itinerant • Children by age and percent of time (50% or 100%) • Nondisabled peers • Age 6 as of 12/1 • Error messages

  18. Teacher Information

  19. Related Services

  20. Summary

  21. Preschool Special Education Key Indicator measures

  22. Cradle to Career: State Performance Plan Part B Indicators

  23. Indicator 6 in the State Performance Plan Preschool LRE

  24. LRE Settings 2 Major Categories

  25. Preschool LRE Settings

  26. LRE Definitions for an EC Setting

  27. EC Setting • At least 50% of the enrollment in the classroom are nondisabled • ECE Entitlement • Head Start • Child Care • Team Teaching • Children with IEPs may be on one teacher’s roster but a class within a class = EC Setting

  28. Preschool LRE • Class Composition • Number of children on IEPs and number of children not on IEPs • Facility • Residential • Home • Service provider location • Point in time= 12/1

  29. Indicator 7 Child outcomes

  30. Top section ECO SF reporting form

  31. ECOSF Progress Element

  32. Scores not Reported Reasons

  33. “J” Issue • J is a code in the “scores not reported” section of the assessment records (GM235). • This code should only be used if a child withdraws during the current reporting period before an ECOSF was completed.

  34. Rating

  35. Common Errors-Accuracy Checks • There are 3 ratings (E, K T) • Each outcome has a rating. • October • Yearend •  Each outcome has “yes” or “no” recorded for progress. • F would apply only to initial entry ratings. • In almost ALL cases there should be a Y for progress.

  36. Biggest Data Problems • Timely assessment and reporting of the entry ECOSF • Progress question errors at exit

  37. Biggest Data Problems 1. Timely Assessment and Reporting of Entry ECOSF • Children entering PSE services in one assessment window had entry ratings reported in a later assessment window

  38. Assessment Windows Beginning of school year to December 1 for children entering PSE services in the Fall Or December 2 to May 15 for children entering PSE services during this window

  39. Biggest Data Problems 2. Progress Question Errors at Exit • Impossible answers provided to the progress question. • Progress question at exit marked F. • Not answering the progress question on the exit ECOSF.

  40. HELP • Your Help is Needed – if you see things that are out of line – send back to the program supervisor. • THANK YOU!

  41. Indicator 12 Transition from c to b

  42. SSID- for tracking C to B Transition • Children exiting Help Me Grow will have an SSID assigned • Local quarterly reports from Help Me Grow will have the SSID • Check data to avoid duplicates

  43. Special Ed Record • Preschool Transition Conference (PSTC)= Trigger • If a PR01 indicates there is no suspected disability, the child should be reported in the aggregate and not have a special education record in EMIS

  44. Anticipated change after FY 2012 • Preschool Transition Conference (PSTC)= Trigger • If the conference is 6-9 months before the child’s 3rd birthday, a PR01 may be used to begin the evaluation/timeline later • Child will have an IEP implemented by 3rd birthday • EMIS will indicate a noncompliance • OEL&SR will investigate to verify circumstances

  45. Common Errors • Data Entry • Based upon monitoring, results in noncompliance in • Indicator 12- Transition from Part C • Indicator 20- Accurate Data • PSTC only • Aggregate reporting instead • Missing dates on special education record • Only entering records in compliance- cross check for 3 year olds

  46. When to report • If • PSTC is in the spring • The child will be 3 in the summer • Events cross school years • Report in the year the IEP was implemented and child received services

  47. EMIS Issues

  48. EMIS Issue - 1 LRE coding for two groups of children • In KG and 5 years old on Dec 1 • In PS and 6 years old on Dec 1 • An appropriate LRE code for above children will cause unable to “translate LRE error- must report FN270” • Error will show in December Child Count for children above

  49. LRE Coding Correction • To correct district must add an FN270 element with LRE the is most accurate for environment the child is receiving services

  50. EMIS Issue – 2 Percent of Time Greater than 100% • Children in a class with ECE funding and PSE itinerant services could have 150% FTE • FTE over 100% causes a “critical error for both ECE and PSE educational entity • Records with a “critical error” are still accepted by EMIS and funding will not be effected

More Related