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The Strategic P lanning S ystem at Central P ublic A dministration L evel

The Strategic P lanning S ystem at Central P ublic A dministration L evel. Dragoş Dinu Public Policy Department General Secretariat of the Government. Conference on Good Governance and Public Administrative Reform Bucharest, 6 December 2007. The strategic planning system.

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The Strategic P lanning S ystem at Central P ublic A dministration L evel

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  1. The Strategic Planning System at Central Public Administration Level Dragoş Dinu Public Policy Department General Secretariat of the Government Conference on Good Governance and Public Administrative ReformBucharest, 6 December 2007

  2. The strategic planning system • Introducing the strategic planning system at central public administration level • Elaboration ofstrategic plans • Management component • Budget program component • Perspectives

  3. The strategic planning system • Reunites in one single management framework several aspects, such as planning public policies, elaboration of the budget, setting priorities and organisational planning. • Do we need strategic planning? Why? • Government needs clarity • Public policy management • Coherence in the governmental action • Linking public policy with the budget elaboration • Transparency in spending public money

  4. The strategic planning system • The system was introduced in two steps: • Management component: Mandate, Vision, Values, Internal and External Environment Analysis, Medium term priorities, Directions of activity, Monitoring and Evaluation, Reporting • Budget Program component: describing budget programs – Current situation analysis, Objectives, Results and performance indicators of the budget programs, New Funding Initiatives, Funding of the program

  5. What is the strategic plan of the institution? • A management and a budgetary planning document which assure medium term planning for central public administration institutions • It refers to the public policies under the competence of the institution – It is not a public policy document • It offers a clear image of policies, commitments and measures that will be promoted at the institution level • Supports the shift from a resources oriented management to a results based management

  6. Why do we need the strategic plan of the institution? • Clarity at the institution level – mandate, vision, directions of activity • Getting together policy documents referring to the area managed by the institution • Interdepartmental communication • Institution Efficiency • A results oriented management • Efficient use of financial resources – objectives, results, indicators • Accountability

  7. Strategic plan – management component • GD no. 1807/2006 • All ministries have already elaborated this component of the strategic plans • Available on the website of each ministry and on www.sgg.ro

  8. Strategic plan – management component Common weak points (eg. from Internal Environment Analysis) • Human resources migration (MMDD, MIRA, MEF, MJ, MCTI, MECT, MAE) • Absence of a coherent human resources strategy (MMDD, MIRA, MAp, MMFEŞ, MECT, MCC) • Insufficient standard working procedures (MEF, MMFEŞ, MIRA, MECT) • Problems regarding IT (MEF, MMFEŞ, MECT)

  9. Strategic plan – management component Conclusions: • Good interministerial communication • Documents elaborated properly (in accordance with the structure from the methodology) • Prioritization needs to be further improved • In some cases, re-evaluation of the directions of the activity

  10. Strategic plan – budget program component • Links the public policy planning to the budget elaboration – connexion between directions of activity and budget programs • Describes in detail each budget program – objectives, results and performance indicators • Budget programs described in the strategic plan of the institution are those presented in the budget • An instrument for presenting budget programs.

  11. Strategic plan – budget program component Structure: • Current situation analysis – relevant information for the budget program • Objective(s) of the budget program • Results and performance indicators • Output/outcome • Relevant indicators • New Funding Initiatives – new policies which need supplementary funding compared with the precedent year • Implementation Mechanism – institutions involved and their responsibilities in the implementation • Funding of the budget program – financial resources for the implementation of the program

  12. Strategic plan – budget program component

  13. Strategic plan – budget program component Current stage: • Strategic planning system Methodology, Budget Program component • Organised on 3 sections: a) What? b) How? c) Example • GD for the approval of the Methodology – endorsement procedure Next steps: • December 2007 – March 2008: Finalising Budget Program Component of the strategic plans • March 2008 – October 2008: Finalising the budget for 2009 • December 2008 – Revising and updating the integral strategic plans • February 2009 – Interim report regarding the strategic plans results.

  14. The strategic planning system The strategic planning success depends on: • Interdepartmental cooperation at ministerial level • CollaborationMinistry of Economy and Finance – General Secretariat of the Government • Methodological assistance provided to ministries.

  15. Thank you for you attention! dragos.dinu@gov.ro

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