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Data management p lanning at the DCC

Data management p lanning at the DCC. Martin Donnelly Digital Curation Centre University of Edinburgh. WRRIF / RoaDMaP event University of York 24 May 2012. Running order. Policies, Principles, Expectations The DCC and DMP DMP Online Group Exercise.

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Data management p lanning at the DCC

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  1. Data management planning at the DCC Martin Donnelly Digital Curation Centre University of Edinburgh WRRIF/RoaDMaPevent University of York 24 May 2012

  2. Running order • Policies, Principles, Expectations • The DCC and DMP • DMP Online • Group Exercise

  3. 1. Policies, Principles, Expectations http://www.dcc.ac.uk/resources/policy-and-legal/overview-funders-data-policies

  4. RCUK Common Principles • Publicly funded research data are a public good, produced in the public interest, which should be made openly available with as few restrictions as possible in a timely and responsible manner that does not harm intellectual property. • Institutional and project specific data management policies and plans should be in accordance with relevant standards and community best practice. Data with acknowledged long-term value should be preserved and remain accessible and usable for future research. • To enable research data to be discoverable and effectively re-used by others, sufficient metadata should be recorded and made openly available .... 7 principles agreed by all the UK research councils in May 2011 http://www.rcuk.ac.uk/research/Pages/DataPolicy.aspx

  5. UK research funder expectations • timely release of data • once patents are filed or on (acceptance for) publication • open data sharing • minimal or no restrictions • deposit in data centres, structured databases, data enclave • preservation of data • most funders state expect 5-10+ years • submission of data management and sharing plans…

  6. Data-related policies http://www.dcc.ac.uk/resources/policy-and-legal/overview-funders-data-policies

  7. 2. The DCC and DMP We’ve responded to requirements by offering support… Analysed requirements Developed a Checklist Provided tools & guidance Links to all DMP resources via http://www.dcc.ac.uk/resources/data-management-plans

  8. What is a DMP? UK research funders typically ask for: • A short statement/plan submitted in grant applications • An outline of what you will create/collect, methods, standards, data management and long-term plans • How and why – justify your decisions and any limits

  9. Common DMP questions • What data will be created (format, types) and how? • How will the data be documented and described? • How will you manage ethics and Intellectual Property? • What are the plans for data sharing and access? • What is the strategy for long-term preservation?

  10. DCC Checklist Coverage §1: Introduction and Context §2: Data Types, Formats, Standards and Capture Methods §3: Ethics and Intellectual Property §4: Access, Data Sharing and Re-use §5: Short-Term Storage and Data Management §6: Deposit and Long-Term Preservation §7: Resourcing §8: Adherence and Review §9: Agreement/Ratification by Stakeholders §10: Annexes Checklist for a Data Management Plan v3.0 (Donnelly and Jones, March 2011) http://www.dcc.ac.uk/resources/data-management-plans

  11. Research Support Office Data Library / Repository Researcher DATA MANAGEMENT …PLAN? UNRULY DATA Computing Support Faculty Ethics Committee Etc...

  12. DMP-related resources • “Dealing with Data” (Lyon, 2008) • Analysis of Funder Policies (Jones, 2009) • Checklist for a Data Management Plan (Donnelly and Jones, 2009) • “How to Develop a Data Management and Sharing Plan” (Jones, 2011) Edinburgh: Digital Curation Centre • “Data Management Plans and Planning” (Donnelly, 2012) in Pryor (ed.) Managing Research Data, London: Facet Links to all DCC resources via http://www.dcc.ac.uk/resources/data-management-plans

  13. Key things to remember • All research projects are different • The DMP will depend upon the nature of the research AND the context (funder, domain, institution(s) etc) • DMPs are useful communication tools

  14. 3. www.dcc.ac.uk/dmponline

  15. What does do? A web-based tool that enables users to... • Create, store and update multiple versions of Data Management Plans across the research lifecycle • Meet a variety of specific data-related requirements (from funders, institutions, publishers, etc.) in a single place • Get tailored guidance on best practice and helpful contacts, at the point of need • Customise, export and share DMPs in a variety of formats in order to facilitate communication within and beyond research projects

  16. Technologies involved (v3.0) • Ruby on Rails (v3.1.3) • JavaScript (jQuery v1.7.1) • MySQL database (v5+) • Hosting: University of Edinburgh Information Services Virtual Hosting (13 managed servers across 2 sites) • Authentication: registered users with passwords encrypted in DB (we are also testing Shibboleth for integration with UK Access Management Federation for Education and Research) • Various export formats (PDF, DOCX, XLSX, CSV, XML etc)

  17. DMP Online v3.0: May 2012 • Improved user interface, inc. customisable institutional versions • New features • Overlaying multiple templates for ‘hybrid’ DMPs • Template phases (e.g. pre- / during / post-project) • Granular read / write / share permissions • Shibboleth authentication • Multilingual support / boilerplate text • API for systems interoperability (coming soon) • Endorsement from funders

  18. Collaborations • Generic data management guidance ( in conjunction with ) • Funder-specific guidance developed in collaboration with the funders themselves • Institution-specific guidance developed with key institutional contacts • Discipline-specific guidance developed and deployed with JISC MRD projects (e.g. DMT Psych at York) • Joint training programmesorganised and delivered by DCC and UKDA • Provided advice to US consortium

  19. Templates: Stakeholder Liaison (i)

  20. Templates: Stakeholder Liaison (ii) Many more institutional and subject-based templates are being developed through the JISC RDM projects and UMF institutional engagements…

  21. Institutional Engagements: Putting it into practice • Working with eighteen institutions over approximately 18 months to improve data management capabilities • A broad variety of institutional types and sizes, from research intensive ancient universities, to new universities and specialist institutions (e.g. art schools) • Institutions select from a ‘menu’ of tools and services, e.g. (next slide)

  22. The Menu

  23. Workflow connections DMP Online can also be used in conjunction with other tools that support the data management/curation lifecycle, e.g.… • DAF (Data Asset Framework) • DRAMBORA (Digital Repository Audit Method Based On Risk Assessment) • CARDIO (Collaborative Assessment of Research Data Infrastructure and Objectives) Also non-DCC tools: • LIFE • Planets tools • and more

  24. How to connect: six export formats For machine readership… • Facilitates quick public sharing • Compatible with API for linking with other systems • Minimal formatting For human readership… • Pleasant formatting • Editable. Can be used in conjunction with (e.g. MS Sharepoint) • Removes all formatting

  25. External connections Standards / protocols • CERIF* • SWORD2 • DDI* • RDF (? - TBC) * via RESTfulAPI Systems • CRIS / admin systems • RCUK Je-S system • Institutional Repositories • DDI repository • DMP Tool (US) • Other instances of DMP Online via federated model (? -TBC)

  26. 4. Group Exercise In institutional groups: • For each of the DMP Checklist headings, brainstorm all the stakeholders you think might be involved (and how/why) – be specific! • Remember to consider the different stages of research – pre-award, in-project, post-project – and think about how the stakeholders change… • How does data management planning fit into existing workflows? What would you change? SECTIONS §1: Introduction and Context §2: Data Types, Formats, Standards and Capture Methods §3: Ethics and Intellectual Property §4: Access, Data Sharing and Re-use §5: Short-Term Storage and Data Management §6: Deposit and Long-Term Preservation §7: Resourcing §8: Adherence and Review §9: Agreement/Ratification by Stakeholders §10: Annexes

  27. Any questions? Martin Donnelly Digital Curation Centre University of Edinburgh martin.donnelly@ed.ac.uk Twitter: @mkdDCC www.dcc.ac.uk/resources/data-management-plans For other DCC services see www.dcc.ac.uk or follow us on twitter @digitalcuration and #ukdcc This work is licensed under the Creative Commons Attribution 2.5 UK: Scotland License. Image credit: Slide 1 - http://upload.wikimedia.org/wikipedia/commons/8/88/LernaeanHydraRephael.jpg

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