Reforming the BPIF’s Constitution and Rules Members Consultation Meetings September 2014

1. Reforming the BPIF’s Constitution • and Rules • Members Consultation Meetings • September 2014

2. What is the Constitution? • A legal document that sets out how the BPIF is governed and managed • It can only be amended by a vote of the membership as whole • It has existed – in one form or another – for over a century • It has been amended many times over the years, following votes by members on Resolutions for changes to previous wording, usually those proposed by the National Council

3. What’s in it? • Objects of the BPIF • How BPIF is governed by its members • Rights and obligations that apply to members • Voting rules • Processes for electing member representatives • Powers and obligations that apply to elected and appointed member representatives and to BPIF staff • Roles and responsibilities of National Council, Board of Directors, Committees, Regional Boards and SIGs • Business to be conducted in open meetings of members (and rules for calling such meetings) • Criteria for admission to and expulsion from membership

4. Why do we need to reform it? • Votes on previous amendments focused on implementing specific changes, with earlier wording invariably left unchanged • Many sections now outdated and irrelevant • Current document fails to reflect the way BPIF operates in practice today and the way in which members now engage with it • Wholesale revision to existing wording needed, taking the opportunity to simplify, update and remove wording

5. What changes are being proposed? • Eligibility for membership: broadened by deleting reference to ‘production’ from ‘processes’ and adding ‘graphic communication’ to ‘services’ • District Associations: wording changed to reflect fact that DAs no longer meet or elect members of Regional Boards • Regional Boards: new process for appointing Regional Board members; new role specification for Regional Boards • Special Interest Groups: references to SIGs Joint Committee removed (no longer meets and so cannot elect reps to National Council and to Policy Committees). All SIGs entitled to elect representatives to these bodies • Board of Directors: becomes responsible for approving senior management structure, on recommendation from CEO • Individual membership: managers and others undertaking training or development to be eligible to join Professionals in Print and Media SIG as individual members, but without voting rights or claim on BPIF assets

6. What will their impact be? • Recognition that District Associations no longer meet • A new democratic process for appointing Regional Board members • A clear and well-defined role for Regional Boards • A voice on Council and G&I Committee for any SIG that seeks this • Board responsible for approving senior management structure • Individual membership recognised and membership criteria/rights defined

7. What happens next? • Opportunity to comment after the meeting – draft of revised Constitution document for you to take away today • Second draft will be published on website, taking account of members’ initial views • Further opportunity for members to comment • Final draft will go to National Council – seeking their recommendation • Final version sent to whole membership for approval by proxy vote at AGM next year