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Communities That Care

This training program aims to enhance a community board's ability to conduct thorough risk assessments by explaining the assessment process, data collection methods, and strategies for prioritization. Through modules covering data analysis and identifying priorities, participants will learn how to communicate results effectively and drive evidence-based prevention planning.

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Communities That Care

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  1. Communities That Care Community Assessment Training

  2. Today’s Topics • Module One: Overview • Module Two: Collecting Archival Data • Module Three: Identifying Priorities • Module Four: Preparing the CAR • Module Five: Using the PAYS Report • Module Six: Next Steps

  3. Community Assessment Training Goal To build the Community Board’s capacity to conduct a thorough community risk and protective factor assessment

  4. Training Objectives • Describe the steps in the community assessment process • Explain the purpose and uses of the community assessment • Develop and carry out a plan for completing the assessment • Communicate the assessment results to the Community Board and Key Leaders

  5. Five Phases of CTC

  6. Milestones & Benchmarks Covered Phase 3 – Developing a Community Profile 3.1 The Community has the capacity to conduct a community assessment & prioritization 3.2 Collect community assessment information & prepare for prioritization 3.3 Prioritize populations or geographic areas for preventive action based on risk & protective factor data 3.4 Identify priority risk and protective factors based on the PAYS Supplemental Handout #1: Milestones & Benchmarks Document

  7. Coalition Update:Where are we now? • Review of workgroup membership ~ who’s not here today? • Coalition activities to-date • Milestones/Benchmarks addressed to-date • Issues/Barriers/Solutions

  8. Module One:Overview

  9. Process Overview PA Youth Survey (PAYS) Archival/ Indicator Data • Prioritization: • Risk & Protective Factors • Geographic Areas/Populations 2-3 Priority Risk/Protective Factors Community Strengths Low Risk ~ High Protection Community Assessment Report (CAR)

  10. Types of Data to Collect • Youth Problem Behaviors • Risk Factors • Protective Factors Collection Methods & Tools • PA Youth Survey (PAYS) • Archival Data Sources • Specific Indicator Data Supplemental Handout #2-4: #2 – PAYS Report #3 – RPF Profile Sheets #4 – Archival Data Excel Workbooks (Elec)

  11. Products of theCommunity Assessment • Priorities for Prevention Planning • Community Assessment Report (CAR) Supplemental Handout #5: Community Assessment Report (CAR)

  12. Uses forCommunity Assessment Data • Create a community-specific profile • Develop a focus for prevention planning • Address community misconceptions • Conduct PR & Outreach to mobilize the community

  13. Uses forCommunity Assessment Data • Establish baseline & expected outcomes for prevention planning • Drive the selection of effective prevention programming • Evaluate progress • Support fund development

  14. Module Two:Collecting Archival Data

  15. Module Two Goal To provide the knowledge and skills necessary for collecting archival data for the risk and protective factor assessment

  16. Objectives • Define archival data and its uses • Identify what archival data should be collected • Identify indicators and potential sources • Assign responsibilities for data collection • Review how to prepare the data for analysis

  17. Archival Data • Any data that has already been collected • Formats • Raw numbers or written reports • Stored in paper files, computer databases or online • Ensure the data is valid and reliable! • Collect • Local data • State comparison data • National comparison data

  18. Planning forArchival Data Collection • Identify risk factors & problem behaviors you need data for • Identify indicators to be collected • Identify sources for each indicator • Assign each source to a team member • Assign a data collection manager

  19. Tips for CollectingArchival Data • Collect meaningful units of measure • Collect data for the latest 5years (or the # of years that are meaningful) • Collect information about the source • Collect other relevant information Trends Ranges Rates Means Percentages Rank Modes Medians Indexes Indices Totals Quartiles Supplemental Handouts: #6 - Glossary of Terms #7 – Contacting Archival Data Sources

  20. Archival Data Analysis • Impressions • Trends • Comparisons • Consistency Supplemental Handout #8: Archival Data Analysis Questionnaire

  21. Tools for Analyzing Data • Tables • Red flags • Comparability • Completeness • Graphs • Examine trends • Identify significant changes in one or two years • Compare with state and/or national data • Charts • Age groups • Areas • Populations • Trends

  22. Helpful Hints forData Analysis • Set a time line • Collect more information than needed • Ask experts for help • Beware of “analysis paralysis”

  23. Data Collection Next Steps • Finalize data collection assignments • Assign a data collection manager • Set a time line for collection and analysis • Set next meeting date(s)

  24. Module Three:Identifying Priorities

  25. Module Three Goal To prepare participants to analyze the community’s assessment data to identify priorities for prevention action

  26. Objectives • Identify priority geographic areas or populations for community attention • Identify community strengths and 2-3 priority risk/protective factors

  27. Process Overview PA Youth Survey (PAYS) Archival/ Indicator Data • Prioritization: • Risk & Protective Factors • Geographic Areas/Populations 2-3 Priority Risk/Protective Factors Community Strengths Low Risk ~ High Protection Community Assessment Report (CAR)

  28. Activity:Candy Data Assortment • Sort the candy • Record your findings • Report the results • Enjoy your data source (eat your candy)!

  29. Why PrioritizeRisk/Protective Factors??? To achieve the greatest long-term impact on youth problem behaviors

  30. IdentifyingCommunity Strengths • Elevated protective factors • Low levels of a risk factors • Low levels of a problem behavior

  31. Prioritized Risk FactorsBased On: • Data analysis • Comparisons • Trends • Clusters of elevated risk • Ability to influence • Political/social/economic considerations • Ability to achieve “quick wins”

  32. Prioritized Risk FactorsBased On: Inclusiveness Time Lines & Resources Not Enough Data Need to Move Forward Wanting to “Do It All” Need to Prioritize

  33. The Prioritization Process • The Board Administration Workgroup will develop prioritization for approval • Identify method ahead of time • Involve Key Leaders and Community Board • Involve broader community • Set a timeline

  34. Module Four:Preparing a Community Assessment Report

  35. Module Four Goal To prepare participants to develop and distribute a Community Assessment Report (CAR)

  36. Objectives • Understand the purpose of the Community Assessment Report • Identify potential audiences and uses of the report • Understand how to format and organize the report • Plan for the distribution of the report

  37. What is aCommunity Assessment Report (CAR)? A summary of your community’s risk-factor, protective factor and problem-behavior assessment

  38. Steps to completing the CAR • Identify target audiences and uses • Determine content and format • Determine who will write the report • Submit draft for Key Leader/Board approval • Distribute to stakeholders

  39. Potential Audiences & Uses • For approval and buy-in from Champions, Executive Members and Community Board Members • To engage leaders and members of priority areas or populations • To raise general public’s awareness of community challenges and strengths • To demonstrate need to funding sources • To help Community Board to focus its efforts • To write the Community Plan

  40. Organizing Your Information • Gather all data and worksheets used on collection and analysis • Group information by risk factor, protective factor or problem behavior • Group risk- and protective-factor data by domain

  41. Report Organization • Cover Page • Table of Contents • Acknowledgement of data workgroup, coalition members and funders • Executive Summary • Introduction • Body • Conclusion • Appendices

  42. Cover page • Title • Prepared by • Date • Sponsoring Agency • Vision Statement • Coalition Logo

  43. Acknowledgements • Data Workgroup Members • Coalition Members • Funders • Other Contributors

  44. Executive Summary • Purpose and use of the report • Who prepared the report • How the information was collected • Conclusions and key findings • Recommendations for next steps

  45. Introduction • The PAYS surveying effort (both state and local) • The purpose of the report • The data collection process • Other relevant information

  46. Body • Key background information on the community • Findings on risk factors, protective factors and problem behaviors • Include both community strengths and challenges • Explanations/interpretations

  47. Be Sure To: • Use visuals • Acknowledge sources for all data • Include indicator definitions • Provide relevant background information on the data

  48. Conclusion • Summary of key findings • Priority risk/protective factors and community strengths • Recommendations for next steps

  49. Appendices • References • Supporting data • Other relevant information

  50. Educating the Community • Key Leaders • PAYS 101 Video 6.2 - Executive Summaries • Individual briefings • Large meeting • Community Members • PAYS 101 Video 6.1 – Community Check-Up • PAYS 101 Video 6.3 – Focus on Seniors • Media relations • Community forums • Sector-Focused Briefing Papers Supplemental Handout #9: Sector-Focused Briefing Papers

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