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SAP TRIP Transaction Using “List of All Trips” - Tutorial

SAP TRIP Transaction Using “List of All Trips” - Tutorial. Tips and Tricks. Tips and Tricks Use this transaction to see the payment information on approved TERs Use this transaction to determine the status of your expense report. Trip Status. Trip Status Meanings Travel Requests Status

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SAP TRIP Transaction Using “List of All Trips” - Tutorial

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  1. SAP TRIP Transaction Using “List of All Trips” - Tutorial List of All Trips in SAP/GUI ECC 6.03 vers 2.0

  2. Tips and Tricks Tips and Tricks • Use this transaction to see the payment information on approved TERs • Use this transaction to determine the status of your expense report List of All Trips in SAP/GUI ECC 6.03 vers 2.0

  3. Trip Status Trip Status Meanings Travel Requests Status Request Entered/To Be Settled – The request has been entered and sent to the supervisor for approval. Request Entered/Open – The request has been disapproved by the supervisor. Request Approved/To Be Settled – Request approved by the supervisor (only applies if the request does not have a cash advance). If the request has a cash advance, this status means the advance has been approved by BCPO. Request Approved/Settled – Cash Advance is in the process of being paid by BCPO. Request Approved/Transfer to FI – Cash Advance has been paid by BCPO. List of All Trips in SAP/GUI ECC 6.03 vers 2.0

  4. Trip Status Trip Status Meanings - Continued Travel Expense Status Trip Completed/Open – The reimbursement request has been entered but has not been submitted to the employee’s supervisor for approval. Trip Completed/To Be Settled – The reimbursement request has been entered and sent to the supervisor for approval. Trip on Hold/Open – The reimbursement request has been disapproved by the supervisor. Trip on Hold/To Be Settled – The reimbursement request has been approved by the supervisor. Trip Approved/To Be Settled – The reimbursement request has been approved by BCPO for payment. Trip Approved/Settled – The reimbursement request is being processed for payment. Trip Approved/Transferred to FI – The reimbursement request has been posted to FI and sent to Treasury for payment. Employee should display the results statement to see the status of the payment. List of All Trips in SAP/GUI ECC 6.03 vers 2.0

  5. TRIP - List of All Trips in SAP/GUI If you are a travel arranger, you will use the “Change Personnel” button to change employee number. To view the List of All Trips, click on “List of All Trips.” List of All Trips in SAP/GUI ECC 6.03 vers 2.0

  6. TRIP - List of All Trips in SAP/GUI Open trips folder will include trips that have not been taken yet, trips that have been taken but reimbursement request not submitted, or reimbursement requests that have not been reviewed and approved for reimbursement. Paid trips folder will include trips that were approved and processed to Treasury for payment. List of All Trips in SAP/GUI ECC 6.03 vers 2.0

  7. TRIP - List of All Trips in SAP/GUI To change or add information to any of the Open Trips, select the Travel Expenses line for the trip and then click the Change button. List of All Trips in SAP/GUI ECC 6.03 vers 2.0

  8. TRIP - List of All Trips in SAP/GUI To view the date a travel reimbursement was paid, highlight the travel expense and click on the Display button. List of All Trips in SAP/GUI ECC 6.03 vers 2.0

  9. TRIP - List of All Trips in SAP/GUI The payment information for the trip will be displayed at the top of the statement. If the trip has been paid by Treasury, you will see the payment date, type (ACH or check) and amount; otherwise you will see a message that payment has not been made. List of All Trips in SAP/GUI ECC 6.03 vers 2.0

  10. TRIP - List of All Trips in SAP/GUI Use the Green Arrow Back button to exit the transaction. List of All Trips in SAP/GUI ECC 6.03 vers 2.0

  11. Additional Resources Need help? Contact the Travel Expense Help Desk: 1-800-824-0626 outside the Harrisburg area 717-346-3401 within the Harrisburg area Co-travelaudits@state.pa.us List of All Trips in SAP/GUI ECC 6.03 vers 2.0

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