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IMS-PIC Activities

IMS-PIC Activities. What’s New with IMS-PIC Matt Steen – IMS-PIC Operations Manager. 1. IMS-PIC Activities. Our goal is to improved functionality and accuracy Moving PIH systems to shared data IMS-PIC is sole source for inventory data Data cleanup projects Adjust for program changes

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IMS-PIC Activities

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  1. IMS-PIC Activities August 25, 2010 What’s New with IMS-PIC Matt Steen – IMS-PIC Operations Manager 1

  2. IMS-PIC Activities August 25, 2010 • Our goal is to improved functionality and accuracy • Moving PIH systems to shared data • IMS-PIC is sole source for inventory data • Data cleanup projects • Adjust for program changes • User friendliness 2

  3. IMS-PIC Activities August 25, 2010 • Today we will look at: • IMS-PIC Releases • Asset Management and IMS-PIC • Notices PIH 2010-06 and 2010-25 • Building & Unit Data Cleanup Project 3

  4. IMS-PIC Activities August 25, 2010 • Today we will also look at: • User Recertification • Section 508 Compliance • Completion of Development Number Transition 4

  5. August 25, 2010 IMS-PIC Activities IMS-PIC Releases • IMS-PIC typically now has two releases per year – spring and fall • Release 7.0 (April 2010) introduced changes to unit and tenant statuses for capital and operating fund purposes • Release 7.1 (September 2010) overlapping functionality between 50058 and MTW • Release 7.2 (April 2011) limited to maintenance

  6. August 25, 2010 IMS-PIC Activities Release 7.0 Highlights (April 2010) • Unit status changes • Development changes • Cap Fund changes • SEMAP modifications • Inventory Removals fixes • Infrastructure modifications

  7. August 25, 2010 IMS-PIC Activities • Release 7.1 Highlights (September 2010) • Changes due to PIH Notices 2010-06 and 2010-25 • Overlapping functionality between regular 50058s and MTW 50058s • Requirement for Action 10s and 11s to be submitted in Section 8 • Inventory Removals fixes • Infrastructure modifications

  8. August 25, 2010 IMS-PIC Activities • Release 7.2 Highlights (April 2011) • Prevent dwelling buildings from being added to a development that is in management • Fix minor issues causing orphaned units • Modify upload/download functionality to use common ASP based upload functionality • Inventory Removals fixes • Infrastructure modifications

  9. IMS-PIC Activities August 25, 2010 • Asset Management • Development Number Reformulations • Replaced old development no. with AMP • No changes to 50058 upload format • Changed data, not coding • Converted all IMS-PIC development numbers in April 2008 • All PH forms must use the AMP 9

  10. IMS-PIC Activities August 25, 2010 • Asset Management • Weighted average DOFAs for new developments (the Cap Fund step-by-step guide provides a good explanation of how this was done) • HAs can now propose Asset Management Development Regroupings thru the Maintain Inventory tab (changes are effective at the next FYB) 10

  11. August 25, 2010 IMS-PIC Activities

  12. August 25, 2010 IMS-PIC Activities

  13. IMS-PIC Activities August 25, 2010 • PIC Building/Unit Data Use • Physical Inspections – PASS inspectors use current IMS-PIC data • Cap Fund – formula uses IMS-PIC data for calculating CFP grants and RHF • Op Fund – Will begin using IMS-PIC occupancy data in 2011 • Accuracy of the data is essential 13

  14. IMS-PIC Activities August 25, 2010 • Building and Unit Data Clean-up • Emphasis placed on identifying and reoccupying vacancies • 98% “clean” by 12/31/2011 • Data testing to identify new bldg & unit data discrepancies for follow-up • Reports on Unit Tenant Status and Unit Aging being modified for field office monitoring 14

  15. IMS-PIC Activities August 25, 2010 • User Recertification • To begin late spring 2011 • Semi-annual recertification • Done online – no paper • HA IMS-PIC Security Administrator recertifies HA Users, FO Administrator recertifies HA Security Admins, etc… 15

  16. IMS-PIC Activities August 25, 2010 16

  17. IMS-PIC Activities August 25, 2010 • Unit Tenant Status • Accurately capture the state of a unit over time • Data archived, not overwritten • Op Fund will use this data in the funding calculation • Units vacated thru a 50058 EOP or other change of unit do not require HA modification 17

  18. IMS-PIC Activities August 25, 2010 • Transitioned PICHelp to REAC-TAC • PICHelp backlog and knowledgebase was not transitioned due to contractor dispute • Hiring and training additional TAC IMS-PIC support specialists constantly • Established goal to drastically lower response times and improve service levels. • REAC-TAC now supports all PIH systems 18

  19. Open Session August 25, 2010 To report problems and request assistance Email: reac_tac@hud.gov or Call 888-245-4860 19

  20. Open Session August 25, 2010 Questions? Parking Lot issues? 20

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