Preparing for your ACIS trip and What to expect while you’re abroad

1. Preparing for your ACIS trip and What to expect while you’re abroad

2. Agenda Preparing for your ACIS trip – what to expect: • Flights • Arrival Day • Free Time • Your ACIS Tour Manager • Meals • Hotel Rooming • Behavior • Airport pick up

3. Flights Flights Please be at the airport at 11:30 am at Terminal 1 United International and meet the group before checking in and going through security. It’s important to recognize that the airlines are independent entities outside of ACIS that have their own rules and regulations. So, let’s review: • The steps you should take if your flight is delayed or canceled • What ACIS can do, and what the airlines can (and should!) do for you in the event of a cancellation or delay

4. Suitcase • To TAG suitcase AND carry-on with the yellow ACIS tags from the meeting. • TRIP CODE: NAGEL 614/HIG/CHI

5. Flights If your flight is delayed or canceled, ACIS can: • Activate your phone chain to let parents know of the changes • Alert your Tour Manager of your later arrival time • Do everything we can to ensure that you do not miss anything on your trip. We can’t guarantee that we will be able to add back in lost time on your trip, but we will do our very best to rearrange your itinerary so that you don’t miss any scheduled activities. Your Airline should: • Ensure that you are rebooked onto a new flight all the way through to your destination • If it is a mechanical delay, the airline should cover cost of additional hotels, transfers, etc. If it is a weather delay, your ACIS travel insurance will kick in. See your insurance plan for coverage details. Remember to save receipts.

6. Arrival Day Welcome to your first day abroad! Start your ACIS trip off right by knowing what to expect on arrival day. Getting into town - Your ACIS Tour Manager or a Transfer Tour Manager will meet you at the airport and bring you to the hotel. Depending on when you arrive, you might not be able to check in yet but you will be able to store your bags. Don’t nap - Freshen up, but resist the temptation of an afternoon nap. Your group will recover from jet lag faster if they stay active during the day and then go to bed at a reasonable hour. • Once we arrive: • Stroll Unter den Linden • Good weather: take the subway to a lake • Bad weather: Sony Center • Stay awake until 9:00 pm!

7. Free Time Abroad Free time is one of the best ways to explore and understand a city – make the most of it! We will spend the free time together. I have things planed and I am flexible and open to suggestions. Feel free to research some activities and ask. Once trust has been established you are allowed to spend some time on your own. This time might increase or decrease. I am always there to help and guide you.

8. Our Tour Manager IS: Responsible for travel logistics and educational road commentary, and adding a unique perspective to your trip Multi-lingual, knowledgeable and energetic! A great resource for free time Available to you 24 hours a day to solve any emergency situation Ways to help our Tour manager: Be punctual Make sure you follow the curfew & behavior guidelines Your ACIS Tour Manager

9. Meals The “skinny” on meals: • All ACIS trips include breakfast and dinner daily, unless otherwise noted. Breakfast will be at the hotel. Dinner will be at a local restaurant or the hotel. • We try to incorporate a mixture of authentic and familiar cuisine, so prepare your students (and their palates) to be open-minded to trying new things. Unless specified, beverages are not included with meals. • Let us know about special meal requests (vegetarian, etc) in advance. While we can’t guarantee them and they may not always be available, we would be happy to request them. • You never need to tip your waiters at ACIS meals. Bon appétit!

10. Spending Money •  ACIS prepaid visa cards must be ordered through our website at: https://www.acis.com/studentsparents/travelcard.cfm? • The customer service number for the prepaid visa cards is 866-453-5198.  They will be able to assist you with this process.  • The process is quite easy.  As ACIS suggests in their booklet, $50.00 per day is advised.  However there are additional fees applicable, including guaranteed delivery at this late date: • Amount: $500.00Shipping Fee: $38.00Card usage Fee: $15.00Account Setup Fee: $20.00Total Purchase: $573.00 1 euros = 1.1966 US dollars Suggestion: You do not need euro’s on you. We can go to an ATM. (change for bathrooms) Be safe with your wallet, you do not need a fancy back.

11. Our hotels

12. Hotel Rooming BERLIN

13. Hotel Rooming WEIMAR

14. Hotel Rooming ROTHENBURG

15. Hotel Rooms MUNICH

16. Behavior • This is an alcohol free trip. Participant agrees to abstain from use. • Participant agrees to attend all meals and group activities on time and to notify the chaperones if they are ill. • Participant will not be in possession or use any weapon. • Participant will abstain from the use of drugs on the trip unless prescribed by a physician. Participant will notify chaperones of all medication being taken while on the trip through the medical form attached. • Participant will not be the driver of or in possession of an automobile. • Participant agrees to abide by the ACIS curfew set and to stay quietly in their room after that time. • Participant will not gamble. • Participant will refrain from sexual misconduct. • Participant will not be in the room of any member of the opposite sex. • Participant understands that any damages/charges to the bus/hotel or other are their responsibility. • Participant will not wander off on your own. • Participant will respect local culture. • Participant will dress appropriately. Part of the fun of traveling is meeting new and interesting people! …but you may run across some people in your travels that would not necessarily behave as you would wish – please remember that the behavior of other people is outside of our control.

17. ACIS Problem on your trip? We want to know about it right away! Remember, the only way ACIS can fix a problem is for you to let them know about it immediately. Please let me know and I will talk to ACIS or the tour manager. Please do not call home, talk to me first.

18. 2010 A special year • World Soccer Cup! Germany plays on the 18th! Fan Mile 2. Passion Play

19. Lost? • Please bring a watch! When I give you time to explore, be back on time! • Do not venture off on your own! • If you are lost: 1. Do not panic! 2. look for your group 3. contact them via cell 4. call me 5. go to the hotel (always keep the list of hotels on you, take a taxi! And wait at the hotel)

20. Flight Home Mrs. Bronke will be taking them home. The tour manager and I will be accompanying them to the airport and make sure that everything goes smoothly. If your flight is delayed or canceled, ACIS can: • Activate your phone chain to let parents know of the changes • Do everything we can to ensure that you do not miss anything on your trip. We will travel back as a group, so even if we missed the flight, we will stay together as a group. ACIS will be available 24/7. Your Airline should: • Ensure that you are rebooked onto a new flight all the way through to your destination • If it is a mechanical delay, the airline should cover cost of additional hotels, transfers, etc. If it is a weather delay, your ACIS travel insurance will kick in. See your insurance plan for coverage details. Remember to save receipts.

21. Pick up! Students will probably call from Washington and let you know if we are on time. Please pick up the students from the United terminal and wait for them in baggage claim.

22. Stay in Touch Follow us at: http://deutschland2010.wikispaces.com/ or www.tripstream.com use the ACIS log in.

23. Questions???? Thank you!