1 / 35

REPORT WRITING

REPORT WRITING. Learning Domain 18. INVESTIGATIVE REPORT. Definition: Written _____________ prepared by a peace officer, in detail, of an officer’s observations and actions as they relate to a specific event or incident

maya-dillon
Download Presentation

REPORT WRITING

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. REPORT WRITING Learning Domain 18

  2. INVESTIGATIVE REPORT • Definition: • Written _____________ prepared by a peace officer, in detail, of an officer’s observations and actions as they relate to a specific event or incident • PC 11107 requires each ____________ chief furnish reports of specific misdemeanors and felonies to DOJ

  3. INVESTIGATIVE REPORT • Definition: • Written documentation prepared by a peace officer, in detail, of an officer’s observations and actions as they relate to a specific event or incident • PC 11107 requires each sheriff or police chief furnish reports of specific misdemeanors and felonies to DOJ

  4. REQUIRED REPORTING PC 11107 – required reporting of specific misdemeanors and felonies (w/b p 2-4) PC 118.1 – officer knowingly files a false police report 4

  5. HOW REPORTS ARE USED • Assist with ID, ___________ and prosecution of criminals • Assist prosecutors, defense attorneys, and other L/E agencies • Provide a source of information for evaluation and officer ___________ • Assist officers during court appearances • Serve as reference material/follow-up

  6. HOW REPORTS ARE USED • Assist with ID, apprehension and prosecution of criminals • Assist prosecutors, defense attorneys, and other L/E agencies • Provide a source of information for evaluation and officer performance • Assist officers during court appearances • Serve as reference material/follow-up

  7. WHO SEES THE REPORT ? • Immediate Supervisors, FTO’s • __________ • Other L/E agencies/government agencies • Prosecuting and defense attorneys • ________ companies • News media • Other Involved Parties

  8. WHO SEES THE REPORT ? • Immediate Supervisors, FTO’s • Detectives • Other L/E agencies/government agencies • Prosecuting and defense attorneys • Insurance companies • News media • Other Involved Parties

  9. CHARACTERISTICS of an EFFECTIVE INVESTIGATIVE REPORT • ______-an objective accounting of the relevant facts • _______-no inconsistencies or discrepancies between what took place and what is documented • Clear- is achieved by use of appropriate language and in logical order.

  10. CHARACTERISTICS of an EFFECTIVE INVESTIGATIVE REPORT • Factual-an objective accounting of the relevant facts • Accurate-no inconsistencies or discrepancies between what took place and what is documented • Clear- is achieved by use of appropriate language and in logical order.

  11. CHARACTERISTICS of an EFFECTIVE INVESTIGATIVE REPORT • ______-Should be brief and yet contain all relevant information • Complete-Should be able to identify the what, where, when, why and how regarding the event or incident based on the information provided. • ______-cannot be delayed, must be completed in a timely manner.

  12. CHARACTERISTICS of an EFFECTIVE INVESTIGATIVE REPORT • Concise-Should be brief and yet contain all relevant information • Complete-Should be able to identify the what, where, when, why and how regarding the event or incident based on the information provided. • Timely-cannot be delayed, must be completed in a timely manner.

  13. FIELD NOTES • Considerations: • Notes are the primary source of information for the report • Detailed field notes ______ the need to recontact involved parties • More reliable than _______ • Can be used to defend the credibility of the final report

  14. FIELD NOTES • Considerations: • Notes are the primary source of information for the report • Detailed field notes reduce the need to recontact involved parties • More reliable than memory • Can be used to defend the credibility of the final report

  15. THREE STEP PROCESS-FIELD INTERVIEW • _____ attentively: • Ask the person to recount what occurred • Keep the person ________ • Listen carefully • Do not take notes

  16. THREE STEP PROCESS-FIELD INTERVIEW • Listen attentively: • Ask the person to recount what occurred • Keep the person focused • Listen carefully • Do not take notes

  17. THREE STEP PROCESS-FIELD INTERVIEW • Take notes and ask questions: • Obtain __ information (Vic/Wits) • Ask the person to repeat the account of what happened again (Occurrence) • Ask additional questions as needed to determine, what, when, who, how and why • Ask __________ questions, i.e. “what color was the vehicle” etc.

  18. THREE STEP PROCESS-FIELD INTERVIEW • Take notes and ask questions: • Obtain ID information (Vic/Wits) • Ask the person to repeat the account of what happened again (Occurrence) • Ask additional questions as needed to determine, what, when, who, how and why • Ask open ended questions, i.e. “what color was the vehicle” etc.

  19. THREE STEP PROCESS-FIELD INTERVIEW • _____ Information: • Review information with the person • Ask for confirmation • Make modifications or corrections as necessary • Verify all changes and clarify discrepancies

  20. THREE STEP PROCESS-FIELD INTERVIEW • Verify Information: • Review information with the person • Ask for confirmation • Make modifications or corrections as necessary • Verify all changes and clarify discrepancies

  21. QUESTIONS THAT MUST BE ANSWERED (w/b 2-34) • WHAT • ______ • WHERE • ______ • HOW • ______

  22. QUESTIONS THAT MUST BE ANSWERED (w/b 2-34) • WHAT • WHEN • WHERE • WHO • HOW • WHY

  23. FUNDAMENTAL CONTENT ELEMENTS • Initial information: • Establishes how the officer became involved with the specific incident and additional background information • ___________________ • ___________ of the crime: • Includes the facts that are necessary to show that a specific crime has taken place (elements-corpus delicti)

  24. FUNDAMENTAL CONTENT ELEMENTS • Initial information: • Establishes how the officer became involved with the specific incident and additional background information • Establishes Jurisdiction • Identification of the crime: • Includes the facts that are necessary to show that a specific crime has taken place (elements-corpus delicti)

  25. FUNDAMENTAL CONTENT ELEMENTS • Identification of involved parties: • Reporting person(s), victim(s), suspect(s), or witness(es) • ____________ statements: • Gives the details of the events the involved parties observed or experienced

  26. FUNDAMENTAL CONTENT ELEMENTS • Identification of involved parties: • Reporting person(s), victim(s), suspect(s), or witness(es) • Witness/Victim statements: • Gives the details of the events the involved parties observed or experienced

  27. FUNDAMENTAL CONTENT ELEMENTS • Crime scene specifics: • Necessary to ________________ the scene as well as the events that took place. • Property Information: • Includes descriptions, land details, details of stolen items and physical evidence, details of weapons used

  28. FUNDAMENTAL CONTENT ELEMENTS • Crime scene specifics: • Necessary to accurately visualize the scene as well as the events that took place. • Property Information: • Includes descriptions, land details, details of stolen items and physical evidence, details of weapons used

  29. FUNDAMENTAL CONTENT ELEMENTS • Officer actions: • Includes descriptions of all actions taken by peace officers that are related to the incident, including ______________ agencies at the scene, i.e. fire, EMS

  30. FUNDAMENTAL CONTENT ELEMENTS • Officer actions: • Includes descriptions of all actions taken by peace officers that are related to the incident, including other government agencies at the scene, i.e. fire, EMS

  31. CRIME IDENTIFICATION • ________________ • Common name of crime • Statutory code section/number • Existence of required crime elements PC 211 – _________ is the felonious taking of personal property in the possession of another, from his person or immediate presence, and against his will, accomplished by means of ______________ (1872)

  32. CRIME IDENTIFICATION • Corpus delicti • Common name of crime • Statutory code section/number • Existence of required crime elements PC 211 – Robbery is the felonious taking of personal property in the possession of another, from his person or immediate presence, and against his will, accomplished by means of force or fear (1872)

  33. PC 211 – Robbery is the felonious taking of personal property in the possession of another, from his person or immediate presence, and against his will, accomplished by means of force or fear (1872)

  34. CRIME IDENTIFICATION • __________________ • Physical condition of the crime scene • Location of physical evidence

  35. CRIME IDENTIFICATION • Crime Scene Specifics • Physical condition of the crime scene • Location of physical evidence

More Related