EXITING STUDENTS MISIDENTIFIED AS ELL

1. EXITINGSTUDENTSMISIDENTIFIEDAS ELL Follow the prompts. Answer the questions. Learn the next step. NEXT

2. DIRECTIONS for use • This powerpoint has been created as a guide for student specific situations. • For the guide to work correctly, you must do two things: • VIEW IN SLIDE SHOW MODE Click on “Slide Show” and then “View from Beginning” • CLICK CAREFULLY Use your cursor to choose the answer that best suits your situation. Do NOT advance the slides with your keyboard or arrow keys. NEXT

3. Students are identified as English Language Learners based on answers provided to Home language Survey questions that parents complete during the school registration process. NEXT

4. If parents indicate that an error has been made… The Home Language Survey must reflect English only. Parents should report the error in writing. Parents should officially decline ESL services for their child. Changes must be made in the district and state student database systems. NEXT

5. For guidance on cancelling the ELL status of a student, please answer the following questions by clicking on the answer that best describes the specific situation. BEGIN EXIT GUIDANCE SURVEY or for personal assistance call the Office of Multilingual and Global Education at 663-8440

6. GRADE LEVEL • The student is…. • 4K • 5K • Grade 1 - 4 • Grade 5 - 12

7. 4K ASSESSMENT • The student has…. • not yet beenscreened with KMODEL • beenscreened with KMODEL and found to qualify for ESL • been screened with KMODEL and found to be • Fully English Proficient

8. 4K Home language use • The parents have… • corrected the Home Language Survey questions to reflect only English in the child’s home or background by contacting the Doyle OMGE office or completing the 4K Home Language Survey form. • not yet corrected the Home Language Survey questions to reflect only English in the child’s home or background • correctly reported the exposure to a language other than English on the Home Language Survey • (examples – bilingual child; adopted child; not a foreign language learning situation)

9. Action required • Please instruct the parents to correct the Home Language Survey (HLS) questions to accurately report only English spoken in the child’s home and background. They can do this by informing you in writing (email is fine) that the HLS questions were marked incorrectly and WHY they believe that error was made. • Pass along the written documentation to the Office of Multilingual and Global Education at Doyle. NEXT

10. 4K Action required • Please instruct the parents to correct the Home Language Survey (HLS) questions to accurately report only English spoken in the child’s home and background. They can do this by answering the extended 4K Home Language Survey questions. They can fill out the hard copy form or relay the answers via phone to you. • The form is located on the OMGE Staff Only page called “4K Home Language Survey” https://eslweb.madison.k12.wi.us/node/97 NEXT

11. Ell status is correct • When a family has correctly indicated a language other than English in the child’s home or background, and the child has been found to qualify for ESL services based on KMODEL or WAPT screening, Wisconsin state law requires yearly assessment for English Language Proficiency. http://docs.legis.wisconsin.gov/code/admin_code/pi/13.pdf#page=2 • There is no “opt out” clause that would allow families to choose to remove their child from this mandatory assessment. YOU MAY NOW EXIT THE POWERPOINT

12. Parent permission • The parents have… • officially DECLINED ESL services for their child • (current “ESL Status” of R: Parent Refused) • previously ACCEPTED ESL services for their child • (current “ESL Status” of E: Enrolled) • not completed a Permission / Decline form • (current “ESL Status” of P: Awaiting Permission)

13. Written notification • Parents have… • informed MMSD in writing that there has been an error and that the student is not an ELL • (email or hard copy) • not yet communicated the error in writing to an MMSD staff person

14. Documentation Action required • Please obtain written documentation from the family stating that the child is NOT an ELL and that English is the only language spoken in the child’s home or background. • Forward this written notice to the Administrative Clerk for the Office of Multilingual and Global Education • Rhonda Stravinski or Molly Adams NEXT

15. Decline ACTION REQUIRED • Please have parents complete the Decline for ESL services form. • Submit the completed form to the Administrative Clerk for entry into Infinite Campus Office of Multilingual and Global Ed web www.mmsd.org/omge Log into the OMGESTAFF ONLY SECTION Click on PARENT NOTIFICATION NEXT

16. Home language use • The parents have… • corrected the Home Language Survey questions to reflect only English in the child’s home or background • not yet corrected the Home Language Survey questions to reflect only English in the child’s home or background • correctly reported the exposure to a language other than English on the Home Language Survey • (examples – bilingual child; adopted child; not a foreign language learning situation)

17. TIMING • Today falls in…. • February - August • September - October • November • December - January

18. ACCESS Testing window • Students who have been misidentified as ELL should NOT be tested with the ACCESS for ELLs assessment. • Please ensure that the actions required to remove the student from the ELL database take place before the ACCESS testing window closes to ensure compliance with DPI requirements. • Keep your ACCESS assessment coordinator informed about any steps taken to remove a misidentified student from the testing roster. NEXT

19. ISES APPEAL NEEDED • Taking the ACCESS for ELLs assessment triggers ELL status confirmation in the state student database called ISES. • Formal appeals from local school districts to WI DPI to have a student’s DPI level removed from ISES can only be made once a year, in August/Sept. • This student will need to be added to our appeal list for NEXT Aug/Sept. NEXT

20. ASSESSMENT • The student has…. • not yet beenscreened with KMODEL/WAPT • beenscreened with KMODEL/WAPT and found to qualify for ESL • been screened with KMODEL/WAPT and found to be • Fully English Proficient • been added to the ACCESS for ELLs testing roster, but has not yet taken the test • taken the most recent ACCESS for ELLs assessment • (either at current or former school)

21. Last action required • Inform the Administrative Clerk for the Rhonda Stravinski or Molly Adams • Send an email with the student’s ID# and a summary of the actions taken. If any additional documentation has been obtained from the parents, please forward a copy of it along with your email. COMPLETE SURVEY

22. DNQ Last action required • Inform the Administrative Clerk for the Rhonda Stravinski or Molly Adams • Send an email with the completed assessment results documenting the student did not qualify for ESL services. COMPLETE SURVEY

23. COMPLETE • Upon receipt of your email, the student’s ELL status will be cancelled and the student database will be updated accordingly. YOU MAY NOW EXIT THE POWERPOINT Remaining questions can be directed to the Office of Multilingual and Global Education at 663-8440