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MEEC

MEEC. Chapter Four Meeting and Convention Venues. Match the venue (location) with the goals and objectives of the meeting Know the physical characteristics/attributes AND the financial requirements of the venue. Venues in General. Locations: Downtown Airport Suburban

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MEEC

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  1. MEEC Chapter Four Meeting and Convention Venues

  2. Match the venue (location) with the goals and objectives of the meeting Know the physical characteristics/attributes AND the financial requirements of the venue Venues in General

  3. Locations: Downtown Airport Suburban Family or Business Resort Types of Hotels: Hotels • Luxury • Convention • Extended Stay • Bed & Breakfast • Business Class • Budget/Economy • All-Suites • Inns

  4. Types of Space: Board rooms Ballrooms Break-out rooms Exhibit space Temporary structures Outdoor space Hotels

  5. Planners interact most often with the hotel’s Sales Department Reservations and Front Desk Convention Services Department Catering Department Audio-Visual Department Hotels

  6. Revenue Sources Guest Rooms Guest Room charges Restaurants, Bars, and Room Service Concessions at Pool, Spa, or Beach Telephone and Business Services Meetings Food and Beverage Space Rental Vendor Commissions Audio Visual Hotels • Entertainment • Decor

  7. Additional Financial Factors Theme Parks Casino Seasonality Time of Week Hotels

  8. Host meetings and their exhibits have no sleeping rooms. Offer banquet and concession food & beverage service. Have large, flexible space; host large and small trade shows, as well as meetings and banquets. Usually owned by city, county, or local government. Convention Centers

  9. Revenue Sources Rental Fees for Exhibit Space & Meeting Rooms Catering Services Convention Service Fees Electrical, Water, Gas, Air Telephone, Audio Visual Staging, Decor, Construction, and Lighting Convention Centers

  10. Residential or non-residential Specialize in small to mid-size meetings Designed for the comfort of the meeting participant; focused on learning and teaching Offers Complete Meeting Package – “CMP” May comply with guidelines of the International Association of Conference Centers (IACC) Conference Centers

  11. Tend to be very rural Are similar to conference centers May be owned by religious or not-for-profit groups, families, or closely held corporations May specialize in extracurricular activities (e.g., nature, dude ranch, spirituality) Retreat Facilities

  12. Captive audience Variety of styles: Incentive trips Special interest cruises Isolated meetings Unique meeting space Complete meeting package pricing Cruise Ships

  13. Theaters Amphitheaters Arenas Stadiums Sports facilities Nightclubs Specific Use Facilities

  14. Available mostly in summer months and at lower cost Quality of housing, food, and meeting space not as high as hotel or conference center Colleges and Universities

  15. A variety of locations Parks and nature preserves Airplane hangers Garages Tented parking lots A variety of challenges Weather Permits/licensing Security/privacy Restrooms/trash removal Electricity/sound systems Accessibility Unusual Venues

  16. Power Special or additional requirements Use of a generator Rigging The support for the hanging of lighting trusses and lights Floors Floor load Dance floors Access Loading Docks Common Issues • Carpeting of exhibit halls • Hardwood floors • Elevators

  17. Research Be detailed and thorough Understand Develop a professional sales relationship Communicate Provide accurate requirements Verify Determine the venue’s understandings and abilities Recommendations

  18. Venues in general Hotels Convention centers Conference centers Retreat facilities Cruise ships Specific use facilities Colleges and universities Unusual facilities Common issues Recommendations Review

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