Total Contract Management

1. Total Contract Management Business Contracts Office FAR Meeting November 30, 2016 Richard Wollney, Contracts Manager (http://www.utsa.edu/financialaffairs/) Office of Financial Affairs

2. SciQuest Total Contracts Manager(TCM) Intuitive Menu-Driven Web-Based Contract Management System Provides Departments Multiple Benefits Pilot Group Implementation – Cross Section of Campus Representatives Located on the Business Contracts Office Website at http://www.utsa.edu/purchasing/contracts/New%20Pages/routing_contracts.cfm Business Contracts Office

3. Total Contracts Manager (TCM) • Submit your Contract Requests Electronically • Monitor your Requests • No Missing Paperwork – No Overlooked Emails • Electronic Collaboration • Quickly puts Everyone “On the Same Page” Business Contracts Office

4. Total Contracts Manager (TCM) • Easy Upload of Contract Documents and Required Approvals • Capability to Upload Contracts and Supporting Documents as Separate Files • International Agreements – Electronic Workflow to ORI and OIP Business Contracts Office

5. Total Contracts Manager (TCM) • Access Your Documents • Retrieve your Approved and Executed Contracts • Multiple Search Features • Procurement Contracts Over $15K – • Purchasing Office will submit in TCM on Department’s Behalf • BCO will add Department as a Stakeholder in TCM Business Contracts Office

6. Accessing TCM • Single Sign-On (abc123) • Use is not Mandatory (“Old School” Methods still Available) • Access from BCO Website under “Routing your Contract” • User Guide Available on Website • Contact BCO for Assistance Business Contracts Office

7. Questions and Contacts • BCO Website: http://www.utsa.edu/purchasing/contracts/ • Contacts: • Kelli Morrison, Administration - x4065 • Richard Wollney, Contracts Manager - x4069 • Robert Dickens, Director - x4067 • Assigned Contracts Specialist (see Website) Business Contracts Office