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Effective Program Continuity Planning: Key Considerations & Best Practices

This session will explore crucial aspects of program continuity planning, including timelines, record-keeping, and member support. Learn about key elements such as funding, technology, performance measurement, and resources. Gain insights on transition plans for key staff positions and how to integrate these plans into daily program management. Discover valuable resources and tips for ensuring smooth program continuity.

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Effective Program Continuity Planning: Key Considerations & Best Practices

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Presentation Transcript

  1. Planning for ProgramContinuity WELCOME! This session will highlight important considerations in planning for program continuity, such as timelines, record-keeping, and member support within written functioning staff transition plans for key positions.

  2. Elements of Program Continuity Planning • Timelines • Funding • Program Associated Documents • Technology • Recordkeeping • Performance Measurement/Reporting • Member Management/Support • Resources

  3. Timelines • CaliforniaVolunteers • Continuation & • Re-Compete Applications Due Dates • Contracting (Program Start Date) • Program Calendar • National Service Days • Organization • –Activities Calendar • –Other Grants/Partner Dates • Non-CV/CNCS local community activities

  4. Funding • # and Types of Grants • Funding Level • Match requirements • In-Kind Sources • Budget period/Program period • Budgeted/actuals • Finance staff associated with Program

  5. Program Associated Documents • Policies and Procedures Manual • Written Guidance/Memos • Transition Plans for All Key • Staff Positions • Host Organization Requirements

  6. Technology • Computer Hard/Software • Phone/Email Protocols • Cell Phone Usage/Policies • Website • Social Network Connections • Support Equipment

  7. Recordkeeping • CV Contract Requirements • System for Member Records • Eligibility Documentation • Storage

  8. Performance Measurement/Reporting • CV Contract Requirements • Data Collection • Staff Responsibilities • Member Enrollments/Exits • Telling Your Story • Continuation/Re-Compete Apps

  9. Member Management & Support • Recruitment/enrollment/exits (eGrants) • Training • Supervision • Criminal history checks • Timekeeping and payroll • Member files • Number and location of members • Current grievance issues • Performance Reviews • Special Needs, etc…

  10. Resources • AmeriCorps, provisions, regulations, FAQs • CV Program Officers and Grants Officers • Service Associations • Peer Mentoring • State and Regional Trainings • CNCS Knowledge Network • Program Management Checklists • CV Grantee Central • CV Program Continuity Checklist

  11. Wrap-Up • Start with an up-to-date calendar/timeline • Integrate transition planning into daily program management • Encourage across program management • Create/Update written plans for all key staff positions

  12. Q & A

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