International Open Tender - Tendering Planning -

1. International Open Tender - Tendering Planning -

2. Project appraisal • Prior to launching the tender, a deep analysis on project opportunity is to be made • Analysis should include a feasibility study detailing: • relevance - project rationale, indicates whether the project responds to a really existent and important problem. • feasibility - or effectiveness, indicates whether the objectives of the proposed project can indeed be achieved taking into account the context, the project means and resources, and the activities foreseen in the project plan. • efficiency - indicates whether project outputs are sufficiently important to justify the use of the inputs necessary for their achievement, compared to other possible uses of the same inputs. Most measures of project efficiency require putting money values on both outputs (benefits) and inputs (costs). • sustainability - is defined as the ability of a project to generate benefits once the external support will have been discontinued. While a project is limited in time, its benefits should continue once the project is stopped.

3. Project appraisal • Once above issues analysed and in case of favourable conclusions, the implementation calendar is to be further assessed. • The project implementation should match its purpose, respectively, supplies delivery timing should serve the project objectives • In assessing the above, the Contracting Authority and Beneficiary must consider the length of the tendering and contracting process. • It may turn to be more effective to cancel financing an immediate need that may not meet the tendering process requirements, in terms of time and target financing of another need that is not so urgent, but has the advantage of proper implementation conditions. • For immediate needs, different financing sources may prove more adequate.

4. Tendering Calendar • Contract Forecast – first step in the tendering calendar • Procurement Notice - at least 30 days after publishing the Contract Forecast • Tender Submission – at least 60 days allowed for tender preparation. In exceptional cases, a shorter period may be allowed with prior approval of EC (ex-ante). • Tenders evaluation, approval of Evaluation Report and notification of successful tenderer • Contract signature – in maximum 30 days after contract is sent to the winner, but not later than Contracting Deadline