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New Coordinator Training

This comprehensive training program covers monthly tasks, eGrants preparation, additional assistance programs, and compliance requirements for federal programs like Title I, II, III, and IV. Develop key skills and stay updated on deadlines and best practices.

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New Coordinator Training

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  1. New Coordinator Training PAFPC Conference 2018 Hershey, PA

  2. Agenda • Monthly/Quarterly Items • Monthly To-Do List • Preparing for 2018-19 eGrants • Resources • Additional Trainings and Assistance

  3. Programs Administered by Division of Federal Programs • Title I, A • Title I, Delinquent • Title I, Neglected • Title II, A • Title III • Title IV, A • Title I SIG 1003g • Rural and Low Income Schools

  4. Monthly To-Do List Items

  5. July • Consolidated Applications • Title I, A • May include Neglected • Title II, A • Title III, EL and Imm • Title I, D, if eligible • Title IV, SSAE • Title I State Parent Advisory Council Conference

  6. August • Title I Parent Meetings • Collaborations with Nonpublic Schools on Title I program • Summer Leadership Forum

  7. September • Identify Title I eligible students in TA buildings, notify parents • Through multiple, educationally related methods • Title I program begins – public, nonpublic • Begin at same time • Revise Parent Involvement Policies & Compacts • LEA and School level • EL testing to identify EL students • Schoolwide Plan and Schoolwide plan revisions due 9/1 • Obligate carried over funds and funds not being carried over by 9/30 • Federal Program Coordinator Workshops • Register at www.pafpc.org

  8. October • Fall Regional Workshops • Staff and Student Participation Data Report Due • Title III Professional Development Survey Due • Final Expenditure Reports due 10/30

  9. November • Title I Comparability Reports & Assurances due 11/15 • Neglected & Delinquent Symposium • Update list of nonpublic schools with students that reside in LEA • Send letter to all nonpublic schools inviting them to participate in next year’s Title I program

  10. December • Title I survey for children in local institution form for LEAs with N&Ds • Semi-annual certification of single-funded federal employees

  11. January • Register for Title I Improving Schools Performance Conference • www.pafpc.org • Nonpublic consultation – low-income data collected • USDE census data released

  12. February • Federal Program Coordinator Workshops • Improving Schools Performance Conference • Match nonpublic poverty students to public attendance areas • Funding Adjustments/Amendments released • Final allocations released

  13. March • Begin preparations for Spring parent meetings and parent surveys – public & nonpublic • Nonpublic school consultation • Determine how eligible students will be identified • Obtain list of poverty student counts by grade level and address from nonpublic schools • Register for PAFPC conference • www.papfc.org • Consolidated Review/Monitoring begins

  14. April • Consolidated Application Funding Adjustments/Amendments due • Schedule Title I Spring parent meeting – public & nonpublic • Prepare and distribute Title I parent surveys – public & nonpublic • Assess current Title I program – public & nonpublic • Nonpublic Schools Consultation

  15. May • PAFPC conference • Consolidated Review/Monitoring • Federal Program Coordinator Workshop • Consolidated Application opens • Preliminary allocations released

  16. June • Prepare third-party contracts for nonpublic school services • Signed and in place by the first day of school • Complete consolidated application in eGrants • Semi-annual certification of single-funded federal employees

  17. Quarterly Reports • Quarterly Reports • Quarterly Reports due 10th working day of July, October, January, April • LEA reconciles spending from the past quarter • Can only submit if receiving funding • Submitted online via the PDE Web Portal/FAI System • Failure to submit on time will stop payments • Questions? Contact ra-faiecs@pa.gov (Comptroller’s office)

  18. Final Expenditure Reports • Must be completed & submitted for all federal programs • Closes out projects • Reports that funds have been spent & are in compliance with approved budget • Created, completed & submitted via eGrants system • Failure to submit FERs by due date could result in: • Added to the high risk assessment list for additional monitoring visits • Suspension or loss of any project funds remaining • Single Audit Finding

  19. Final Expenditure Reports • Must be completed & submitted for all federal programs • Closes out projects • Reports that funds have been spent & are in compliance with approved budget • Created, completed & submitted via eGrants system • Failure to submit FERs by due date could result in: • Added to the high risk assessment list for additional monitoring visits • Suspension or loss of any project funds remaining • Single Audit Finding

  20. Final Expenditure Reports • Must be submitted as soon as project funds are expended, but no later than 30 days after project end date of September 30 (October 30, 2018). • If requesting carryover, the project end date is extended 12 months • FER must still be submitted as soon as project funds are expended • Examples: • 2017-18 project FERs due no later than 10/30/18 • With Carryover due no later than 10/30/19 • 2016-17 project FERs (that had carryover) are due no later than 10/30/18

  21. Preparing for the 2018-19 School Year

  22. Preparing for the 2018-19 • Wrap up 2017-18 school year • Carryover? • Budget Revisions • Final Expenditure Reports • Time Certifications

  23. Preparing for the 2018-19 SY • Verify available allocations for LEA • Gather information for 2018-19 application • Title I • Title II • Title IV • Title III • Immigrant • EL • Title I, Delinquent • Title I, Delinquent Subpart 1

  24. Title I, A – Improving Basic Programs • Targeted or Schoolwide • What buildings will be served • What positions will be paid from Title I, if any • Targeted • Content area • Instructional minutes per Title I student • How the Title I instruction will be provided • Assessments used to identify eligible Title I students

  25. Title I, A • Professional Development • Parent and Family Engagement • Policy (LEA and school level) • School-Parent Compact • Notifications to parents • Transition Plans • Early education to Elementary • Middle school to High school • High school to Post-secondary • Equity Plan

  26. NonPublic Organizations • Number of low-income students attending NonPublic schools from LEA • Number of students attending nonpublic school that are Title I participants • Service Provider • LEA • Separate government agency • Consortium • Third-party contractor

  27. NonPublic Organizations • How funds are being used to support NonPublic students • Consultation methods and dates • Identification of eligible students • Program evaluation

  28. Title II, A – Supporting Effective Instruction • Consult with stakeholders on how the funds will be used • How will the funds be used • How are the Title II activities aligned to state standards • What positions will be paid from Title II, if any • Equitable Share

  29. Title IV, A – Student Support & Academic Enrichment • Consult with stakeholders on how the funds will be used • How will the funds be used • Well rounded programs • Safe and healthy students • Effective use of technology • Equitable Share

  30. Resources for New Coordinators • Timeline at a Glance • To-do lists • Regional Coordinator • Fiscal Technician • Support Staff • Comptroller’s Office • PAFPC Regional Representative • Federal Program Coordinator Workshops

  31. Contacts in the Division of Federal Programs at PDE

  32. IUs 2 & 26 Karen Trissler ktrissler@pa.gov 717-787-7278 Support Staff for IUs 2, 8, 11, 12, 17, 26 Reba Kansiewicz rkansiewic@pa.gov 717-783-6903 Temporary Fiscal Technician Erin Derr jder@pa.gov 717-787-7815 Regional Coordinator

  33. IUs 1, 3, 8, 11, 16, 24 Jesse Fry jefry@pa.gov 717-783-6829 Regional Coordinator for IUs 1, 8, 16 Philip Cooper phcooper@pa.gov 717-783-6907 Fiscal Technician Jesse Fry (Vacant) IUs 3, 11, 24 Lennette Wilson lwilson@pa.gov 717-787-7372 Support Staff for IUs 1, 3, 16, 24

  34. IUs 4, 7, 10, 17, 18, 19, 27, 28 Tucker McKissick tmckissick@pa.gov 717-783-3381 Regional Coordinator for IUs 7, 27, 28 Don McCrone dmccrone@pa.gov 717-783-6902 Regional Coordinator for IUs 4, 10, 17, 18, 19 Tracy Rapisarda trapisarda@pa.gov 717-787-7117 Fiscal Technician Melanie Novak melnovak@pa.gov 717-787-8632 Ombudsman, Comparability, MOE & Support Staff for IUs 4, 7, 10, 18, 19, 27, 28

  35. IUs 12, 13, 15, 22, 23, 25 Cindy Rhoads crhoads@pa.gov 717-783-9167 Regional Coordinator for IUs 22, 23, 25 Lynn Calvello lcalvello@pa.gov 717-783-9164 Regional Coordinator for IUs 12, 13, 15 Angela McGeehan amcgeehan@pa.gov 717-783-6908 Fiscal Technician

  36. IUs 5, 6, 9, 14, 20, 21, 29 Ken Krawchuk kkrawchuk@pa.gov 717-787-7135 Regional Coordinator for IUs 5, 6, 9 Maria Garcia mariagarci@pa.gov 717-783-6904 Regional Coordinator for IUs 14, 20, 21, 29 Reba Kansiewicz rkansiewic@pa.gov 717-783-6903 Fiscal Technician • Sheri Graves • shegraves@pa.gov • 717-787-8631 • Support Staff for • IUs 5, 6, 9, 14, 20, 21, 29

  37. Comptroller’s Office • Federal Accounting Division • Ra-FAIECS@pa.gov

  38. PAFPC Regional Reps • Charters – Helen Gross, Janine Macklin • N&D – Randy Ireson • Non-Public Schools – Kathleen Bondi • For more information: http://www.pafpc.org/Page/8 • Region 1 – Wendy Elgart, Dana Pinketti • Region 2 – William Walker, Teresa Schutt • Region 3 – Elodia Barajas, Cindy Anderson • Region 4 – Janel Vancas, Michelle Hall • Region 5 – Craig Baily, Thelma Szarell • Region 6 – Kirk Shimshock, Lorinda Hess • Philadelphia – William Higgins, Karla Wargo • Pittsburgh – Linda Baehr, Jennifer Solak

  39. Federal Program Coordinator Workshops Held three times a year by the following IUs: IU 17 IU 18 IU 19 IU 22 IU 24 IU 25 IU 27 • IU 1 • IU 3 • IU 5 • IU 8 • IU 14 • IU 15 • IU 16 For dates, times, and registration visit: http://www.pafpc.org

  40. Fall Regional Meetings Held in October of each year at the following IUs: IU 14 IU 10 IU 17 IU 6 • IU 3 • IU 15 • IU 22 • IU 19 • IU 8 Dates TBA by PAFPC & Regional Coordinators. For further information visit: www.pafpc.org.

  41. Questions?

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