NEW School Test Coordinator Training

1. NEW School Test Coordinator Training September 30, 2013 SCPCSD District Office Conference Room

2. Today’s Agenda • Introductions • Overview of all State Tests • Calendar/Planning • Test Security • Materials and Ordering • Requirements and Responsibilities • Accountability • Lunch on your own: 11:30 – 12:30 • Training for All STC’s: 12:30 – 3:00 • Virtual School Roundtable: 3:00 – 4:00

3. Introductions Please tell us: • Your name • Your school • What else you do besides testing

4. SharePoint Your FIRST resource!! http://sccharter-web.sharepoint.com/Pages/StateTesting • Will include for each test: • List of important dates • Ordering instructions • Training • Other resources • Also includes: • Year-long calendar • This PowerPoint • STC Handbook • Links to eDirect, Enrich and SCDE websites

5. State Tests CogAT/ITBS Performance Tasks PASS SC-Alt ELDA EOCEP HSAP

6. CogAT/ITBS • Name: Cognitive Abilities Test & Iowa Test of Basic Skills • Grades: 2nd • Subject Areas: Aptitude (verbal, quantitative, and nonverbal), reading, and math • Test Dates: October – November • Format: Paper-and-pencil Who is tested? The norm-referenced tests (aptitude and achievement) for gifted and talented screening are administered in the fall of each year to students in grade 2. The information from the administration of the norm-referenced tests is entered into the GIFT software program, which identifies students who qualify for the program. Based on the results from the norm-referenced tests, a secondary screening using a performance assessment may be required for possible candidates.

7. Performance Tasks Assessment • Name: Performance Tasks Assessment, formerly known as Project STAR • Grades: Typically 2nd, but may include others • Subject Areas: Verbal and nonverbal • Test Dates: February – March • Format: Paper-and-pencil with preteaching and manipulatives Who is tested? Students who partially qualify as Gifted and Talented in either Dimension A or Dimension B, but not both, based on CogAT/ITBS scores, may be given the Performance Tasks Assessment. This assessment provides a second opportunity to become identified as Gifted and Talented.

8. PASS • Name: Palmetto Assessment of State Standards • Grades: 3-8 • Subject Areas: Writing, English language arts (ELA), mathematics, science, and social studies • Test Dates: March (writing) and May (all other subjects) • Format: Paper-and-pencil Who is tested? All students in grades 3-8 take the writing, ELA, and mathematics tests. All students in grades 4 and 7 take both the science and social studies tests. Students in grades 3, 5, 6, and 8 are randomly assigned to take either the science or the social studies test.

9. SC-Alt • Name: South Carolina Alternate Assessment • Grades: 3-8 and 10 (typically) • Subject Areas: ELA, mathematics, science, and social studies • Test Dates: March - April • Format: Paper-and-pencil Who is tested? The SC-Alt is an alternate assessment for students with significant cognitive disabilities who are assessed against alternate achievement standards as they are unable to participate in the general assessment program even with accommodations. The SC-Alt is administered to students who meet the participation guidelines for alternate assessment and who are ages 8-13 and age 15 as of September 1 of the assessment year. (These are the ages of students who are typically in grades 3-8 and ten).

10. ELDA • Name: English Language Development Assessment • Grades: K-12 • Subject Areas: Reading, writing, listening, and speaking • Test Dates: February - April • Format: Paper-and-pencil or Online Who is tested? All students in grades K-12 who are determined to have limited English proficiency - based upon the completion of a Home Language Survey and the initial assessment of their English proficiency - must take the ELDA each spring. This includes those students whose parents have waived direct ESOL services. Students with limited English proficiency must continue to take the ELDA until they have scored at Level 5, Fully English Proficient. The Level 5 score must be from an ELDA grades 3-5 or higher test.

11. EOCEP • Name: End-of-Course Examination Program • Grades: 7-12 • Subject Areas: Algebra 1, English 1, US History, and Biology • Test Dates: January, May, July • Format: Paper-and-pencil or Online Who is tested? All public middle school, high school, alternative school, virtual school, adult education, and home school students who are enrolled in courses in which the academic standards corresponding to the EOCEP tests are taught, regardless of course name or number, must take the appropriate tests. The examinations count 20 percent of the students’ final grade in each course.

12. HSAP • Name: High School Assessment Program • Grades: 9-12 (depending on participation guidelines, see below) • Subject Areas: English language arts (ELA) and mathematics • Test Dates: October, April, and July • Format: Paper-and-pencil Who is tested? Fall: Students beyond the second year after their initial enrollment in the ninth grade take the test(s) needed to meet the requirement for a South Carolina high school diploma. Spring: Students in the second year after their initial enrollment in the ninth grade take both tests. Students beyond the second year after their initial enrollment in the ninth grade take the test(s) needed to meet the requirement for a South Carolina high school diploma. Summer: Following a remediation program in summer school, a summer administration of the HSAP may be offered to students who have not passed the exit examination and who are planning to graduate before the beginning of the next school year. All accommodations and modifications for students with disabilities and students with limited English proficiency available during the spring administration are available for the summer administration.

13. Non-State Tests NAEP EXPLORE Formative Assessments AP

14. NAEP • Name: National Assessment of Educational Progress • Grades: 4, 8, and 12 • Subject Areas: 10 subject areas, including math, reading, writing, and science • Test Dates: Oct – Dec (Gr. 8), Jan – Mar (Gr. 4), Mar – May (Gr. 12) • Format: Paper-and-pencil Who is tested? Rather than testing all students, NAEP statisticians carefully select a sample of students to represent the entire student population. Main NAEP is administered to students in grades four, eight, and twelve; however, samples for long-term trend are based on age (9, 13, and 17) rather than grade. Test scores and questionnaire responses are always kept confidential. Results are never reported for individual students or schools. For the 2013-14 school year, no schools in our district were selected to participate in NAEP.

15. EXPLORE • Name: EXPLORE • Grade: 8 • Subject Areas: English, Math, Reading, Science • Test Dates: September-October • Format: Paper-and-pencil Who is tested? EXPLORE is an optional test paid for by the state department of education and published by ACT to measure the skills and knowledge needed for college success. All 8th grade students are eligible to participate.

16. Formative Assessments The following assessments have been approved by the State Board of Education: • Blending Assessment with Instruction Program (BAIP-Math) Published by Computerized Assessment and Learning, LLC • STAR Reading and STAR Mathematics Published by Renaissance Learning • Measures of Academic Progress (MAP-Reading and Mathematics) Published by Northwest Evaluation Association Funding Process For the 2013-14 school year, state funding for formative assessments has been suspended. Schools will be responsible for ordering and paying for these tests..

17. AP • Name: Advanced Placement • Grades: Typically 11 & 12 • Subject Areas: 31 subjects including Calculus, Biology, & English Lit • Test Dates: May • Format: Paper-and-pencil Who is tested? Students enrolled in approved Advanced Placement courses may take the exam for free (with a small refundable deposit). Any student may take any exam for $89. Virtual schools cannot administer AP exams. Students may take their exams at the district office or make arrangements with their local high school.

18. Questions?

19. Testing Calendar • Summary in STC Handbook • Color, year-long planner available on eDirect • Specific Dates will be posted to SharePoint. • Data Collections – whole school responsibility • “Multiple Hat Syndrome” – plan wisely

20. Test Security • State Law and Regulations: • Pages 11-14 in Handbook • Available in every TAM • Everyone involved in State Testing must read and understand • Pages 13-14: Read X. A-U • Lost Materials • Test Security Agreement Forms • Must be submitted to the District Office each year • Any suspected violation must be reported to the DTC

21. Test Security – Case 2

22. Test Security – Case 6

23. Testing Violations These violations occurred in the district in 2011-12: • Test Administrator did not read the instructions in the TAM to the students. • Student was not allowed to type responses according to IEP. • Two students received each other’s accommodations. • Students used a test booklet that did not correspond to the oral script. • Student was allowed to use a calculator (not in IEP). • Student assigned to Social Studies actually took the Science test. • A test booklet and answer document were lost in the mail. • Student took the Math HSAP on an ELA day.

24. Questions?

25. eDirect Each STC is provided with an account on eDirect (https://sc.drcedirect.com). Contact the DTC for assistance logging in or using eDirect. This account is used to: • Order test materials • View documents such as the TAM • Access online assessments • View reports after testing is completed

26. Materials and Ordering • Know your deadlines • eDirect vs. PowerSchool • Communicate with your PowerSchool person about: • Sorting materials • Customized materials • Test participation

27. Determining 9GR • 9GR is the code which identifies the year a student FIRST entered the 9th grade • 2008-2009, 9GR = 09 • 2009-2010, 9GR = 10 • 2010-2011, 9GR = 11 • You must have evidence to show when the student was in 8th grade • Report Card, Letter from MS Principal, or SUNS History • Implications for HSAP participation and graduation rates

28. Who takes HSAP? • Students first take HSAP in the Spring of their second year of high school • Students continue to take HSAP every Fall and Spring until they pass both the ELA and Math sections • Students have one last chance the summer after their senior year Participants • This Fall: • 9GR = 12, 11, or before • Only if they haven’t passed both sections • This Spring: • 9GR = 13 • 9GR = 12, 11, or before if they haven’t passed both sections • This Summer: • Any senior who has met all other graduation requirements but still hasn’t passed both sections

29. EOC Participation • Student is enrolled in a section with the proper course code • 4111 Algebra 1 • 3142 Math Tech 2 • 4114 Common Core Alg 1 • 3011 English 1 • 3024 Common Core Eng 1 • 3221 Biology 1 • 3227 Applied Biology 2 • 3320 US History • 3372 AP US History • 336D IB History of the Americas • Semester/year courses • Section numbers: only 4 characters • Will the student test online or on paper?

30. Online Participation • Available Online: • EOCEP • ELDA • NOT Available Online: • PASS • HSAP • These fields were added to PowerSchool in preparation for Smarter Balanced implementation next year

31. Sort Fields • AWS – Alphabetically Within School (for HSAP only) • AWG – Alphabetically Within Grade • Any alphanumeric entry up to 20 characters • Blank will sort by Homeroom Teacher (PASS May & HSAP) (PASS March) (HSAP) (PASS only) (PASS only) (not used) (not used)

32. Materials • Fully use security checklist OR develop a system for tracking individual documents • TAs check in and out • Know exactly how many documents each TA is responsible for • COUNT, COUNT, COUNT every time documents change hands • Identify which student used which document

33. Returning Materials • Conduct a final inventory, sign security checklist • Double-check all labeling • Separate scorable from non-scorable • Keep a count of scorable documents • Follow diagrams in the TAM for packaging order • Complete Header Sheets if required • Return materials by the stated deadline Questions?

34. Requirements and Responsibilities STC Handbook Pages 20-22 • School Test Coordinator • Test Administrator • Monitor • Selection • Training

35. Who “Counts”? Test Participation Test Performance If a student is enrolled on the first day of testing, he or she MUST take the test The goal is 95% participation overall and in every subgroup (gender, ethnicity, SES, etc.) Applies to PASS and HSAP PASS & HSAP: Students’ scores only count if they are enrolled continuously from the 45thday through the first day of testing HSAP: Only students in the 2nd year cohort count EOC: Every score counts

36. Accountability 95% participation requirement is based on: • First day of testing (FDT) data • Students not tested (SNT) data • Medically unable to attend school or receive instruction • Homebound and physically or mentally unable to test • Expulsion • Withdrawal • Death of the student or a family member **All students not tested must have a reason entered in PowerSchool, even if the reason does not qualify for an exclusion. For example, parent or student refusal to test. • Every subgroup of at least 30 students

37. Lunch Break • Right on Beltline: • Subway • Tokyo Grill • Left on Forest Drive: • Firehouse Subs • Lizard’s Thicket • Zesto • Right on Forest Drive: • McAlister’s • Groucho’s • Five Guys • Right on Beltline, then a U-turn: • Casa Linda • Moe’s • Wendy’s • Zaxby’s

38. School Test Coordinator Training September 30, 2013 SCPCSD District Office Conference Room

39. Today’s Agenda • Recap of Morning Session for New STCs • Updates for 2013-14 • Precode • Ship-to-School • Test Security • Students with Disabilities • PowerSchool Data Extractions • HSAP Fall Training • Enrich Assess • Common Core & Smarter Balanced • 3:00 – 4:00 Virtual School Roundtable

40. Recap of New STC Training • Introduction to SharePoint • Details of each test (AP, PASS, HSAP, EOCEP, CogAT/ITBS, Performance Tasks Assessment, SC-Alt, ELDA, Explore, NAEP, Formative Assessments) • Calendar & Planning • Test Security • eDirect • Materials & Ordering • Requirements & Responsibilities (STCs, TAs, and Monitors) • Accountability

41. Updates for 2013-14 • See Handout • 24 Schools • New DTC!

42. Precode • See Assessment Schedule (Handbook Page 10) • Precode Data Collections: • CogAT: Sept. 13 • Fall EOC: TBD • Print Phase (ELDA, EOC, HSAP, PASS, SC-Alt): Jan. 14 • Update (ELDA, HSAP, PASS, SC-Alt): TBD • Update (EOC): TBD • Communicate with your PowerSchool person about: • Sorting materials • Customized materials • Test participation

43. Test Materials Timeline • See Handbook

44. STC Security Agreements • All STCs, TAs, and Monitors must sign after receiving training • In every TAM • Return to district office

45. Security Violations These violations occurred in the district last year: • A student took the PASS Social Studies test on the Science day. • A student was not provided the loose-leaf test booklet as required by his 504 plan. • A student was tested with the regular group (about 20 students) when her IEP called for small-group testing. • A student who transferred in with an IEP but did not have one at the school was not allowed any accommodations on testing. • A teacher read through her students’ responses to see how well they had done. • A school test coordinator allowed teachers to have unsupervised access to secure test materials. In two of these instances, the responsible person was asked not to return to the school this year, for this violation and other reasons.

46. Security Violations State Board Regulation 43-100, X, C: “Failing to proctor the test to ensure that examinees are engaged in appropriate test-taking activities” is considered a security violation. • Active Monitoring – what does it look like? • What should Test Administrators do? • What should Test Administrators not do? • Writing assessment – rough/final draft • Circling in test booklet/bubbling on answer document • Rescoring at school’s expense, if even possible

47. Consequences Student: • Invalidation of test scores Teacher: • Report to SLED for information or investigation • Suspended/Revoked Certificate School: • Letter of Caution • Probation • Revocation Remember that failing to report a violation is also a violation!

48. Questions?

49. Students with Disabilities • Must participate in State Testing • All of the following accommodations must correlate: • Stated in IEP or 504 (Excent) • Received during regular instruction • Received during testing • Coded on answer document • Coded in PowerSchool • Standard vs. non-standard (team decision) • Only route to accommodations is IEP or 504 • Exception: temporary conditions • Violation requires review by IEP or 504 team

50. Students with Disabilities Purpose of the True Grade field: • The true grade is only for students with an IEP. • The true grade reflects the grade level standards on which the student’s instruction is based or aligned. • The true grade is important when a student’s grade is not included in the school’s grade range in PowerSchool. This may occur when students are served at a location for administrative reasons rather than academic reasons. Example • A 7th grade student is attending an elementary (K-5) school because it is the only school in the district with the special education services the student needs. • Grade level = 5 (because the school’s PowerSchool is only set up for K-5) • True grade = 7 • The True Grade reflects age-level progression on grade level standards unless the student was retained. For example, a student retained in the 7th grade will repeat standards based on or aligned to the 7th grade. In this case, the true grade will remain 7th grade for an additional year.