2013-2014 New Campus Test Coordinator Training

1. 2013-2014 New Campus Test Coordinator Training Jana Schreiner Consultant, State and Federal Initiatives Jana.Schreiner@Region10.org 972-348-1480

2. Networking… • One of your best resources in this job will be someone who does the same job somewhere else • For that reason…

3. Who? • ELL • Special Ed • 504 • Administrator over testing • Student Information System

4. To Do List • Know when tests are given • Know what tests are given and why • Train test administrators • Receive, distribute, and collect materials • Keep tests secure • Report irregularities to DTC • Problem solve on test day

5. Know when tests are given…

6. Calendar • Official Trainings • January 9th, 2014—ESCs trained by TEA • January 22, 23, 27, 28, 2014—DTCs trained by ESCs • All DISTRICT test coordinators MUST attend one of these three days • Campus coordinators are invited by DTC but not required to attend

7. 2013-14 Testing Calendar

8. Testing Calendar • October 2013 • STAAR Alt tool available • Exit Re-test

9. Testing Calendar • December 2014 • End of Course Testing opportunity • English I • English II • Algebra I • Biology • US History

10. Testing Calendar • January 27 – March 7, 2014 • NAEP (National Assessment Educational Progress) • US History-8 • Civincs-8 • Geography-8 • Technology and Engineering Literacy TEL-8

11. Testing Calendar • January 6th-April 18th, 2014 • STAAR Alternate Assessment window.

12. Testing Calendar • March • Exit level Retests (TAKS) • TELPAS window, grades K-12 • STAAR EOC English

13. Testing Calendar • Early April • STAAR EOC English I and II assessments • STAAR writing assessments 4th and 7th • 5th and 8th grade SSI assessments first administration • Math • Reading • TELPAS window closes

14. Testing Calendar • Late April • TAKS Exit Level assessments • Remaining STAAR 3-8 assessments

15. Testing Calendar • May • STAAR EOC • US History • Algebra I • Biology • 2nd Administration of 5th and 8th SSI • Reading • Math

16. Testing Calendar • June • 3rd administrations of 5th and 8th SSI tests • Reading • Math • July • TAKS Exit Re-tests • STAAR EOC Assessments

17. Know what tests are given and why…

18. 2014 Assessments

19. Testable Grades/Subjects • 3rd – Reading, Math; Spanish • 4th – Reading, Writing, Math; Spanish • 5th – Reading, Math, Science; Spanish; SSI • 6th – Reading, Math • 7th – Reading, Writing, Math • 8th – Reading, Math, Science, SS; SSI

20. Student Success Initiative • Ties promotion to performance • 5th Reading and Math • 8th Reading and Math

21. Students and Subjects • In grades 9 – 12, students will be assessed on STAAR using an end of course exam 5 courses • Algebra • US History • Biology • English I , II • Junior high students enrolled in any of these courses for high school credit will take the corresponding EOC

22. Make Up Testing • Scheduling is a local district decision • Know the policy! • No make-up testing for TAKS retest

23. Your plan

24. Manuals • You need to be the expert on your campus. • Read all of the manuals. • STAAR Alt • TELPAS • STAAR (multiple grade levels) • TAKS (HS only) • DCCM (read the DTC portion too) • Security supplement

25. ListServs • Go to the TEA website and get on the ListServs • Assessment • To the Administrator Addressed • Accountability • Look for others that you think will help you with your duties

26. Train test administrators…

27. Training is NOT an option… • All campus coordinators and principals are required to receive annual training in general testing procedures • In January • Use materials and information from ESC/DTC training • Plan for it to take AT LEAST half a day…possibly a full day

28. Turn Around… • Campus coordinators are required to turn the training around to the test administrators on their campus • Monitors who will not handle secure tests materials or supervise testing may attend a shortened version that only covers security

29. What to cover in training… • Responsibilities • Security and oaths • Procedures for receiving, distributing, storing materials • Student identification • Procedures for verifying pre-coded labels/answer documents • Testing accommodations • Score codes • Schedules/make-up testing

30. Administration Specific • October, December, March, April, May, June, July • Procedures specific to those tests • Responsibilities • Security • Accommodations • Student Identification

31. Receive, distribute, and collect materials…

32. Receiving • District Advance Letters/Materials List • On-line only through Online Data Management • Numbers are based directly on the enrollment figures submitted during the enrollment periods • Quantities listed show district totals including overage

33. Receiving • Campus Advance Letters/Materials List • On-line only through Online Data Management • Numbers are based directly on the enrollment figures submitted during the enrollment periods • Quantities listed show number of materials being shipped for each campus

34. Receiving • District level • First box is white – contains the packing list and district coordinator packets • Schools are boxed separately; no need to open at district level • Campus coordinators MUST be diligent in counting materials when they arrive! • Packing lists indicate materials in each box • Pallet detail report indicates box numbers and number of boxes for each campus • Pre-coded materials are a separate shipment

35. Distribute and Collect • Have a system!! If you don’t, contact an experienced CTC • Block plenty of time for collection • Wear your comfy shoes!

36. What is that?? • What test is it for? • What grade level (if applicable)? • What is it’s purpose? • What is important for the CTC to know about it?

37. Resources • Accommodations • OTAPM • Texas Assessment • Texas Training Center • Test Administrator Training Modules

38. Keep tests secure • And be able to prove it!

39. Document Retention • Districts are required to maintain the following documentation for a period of five years. • Testing irregularity and investigation documents. • Materials inventory and shipping records. • Signed security oaths for all testing personnel. • Seating Charts. • TELPAS Rating Rosters and Writing Verification Forms. • District/ campuses are responsible for storing their campus testing records and maintaining them for the required five year period of time. • Testing records are based upon the calendar year, not the school year.

40. Keep Tests Secure…

41. SecuritySupplement Test Security Supplement

42. SecuritySupplement Test Security Supplement

43. SecuritySupplement

44. SecuritySupplement It’s the law! Violation of security or confidentiality of any test required by the Texas Education Code (TEC) Chapter 39, Subchapter B, shall be prohibited. A person who engages in conduct prohibited by the Test Security Supplement may be subject to sanction of credentials. Conduct that violates security and confidentiality of a test is defined as any departure from the test administration procedures established in the Test Security Supplement and all other test administration materials.

45. SecuritySupplement It’s the law! Any person who violates, assists in the violation of, or solicits another to violate or assist in the violation of test security or confidentiality, and any person who fails to report such a violation is subject to … penalties. Release or disclosure of confidential test content could result in criminal prosecution under TEC §39.0303 … and section 37.10 of the Texas Penal Code.

46. SecuritySupplement It’s the law! In addition, any irregularities in test security or confidentiality may also result in the invalidation of student results. The superintendent and campus principal of each school district and chief administrative officer of each charter school and any private school administering the tests as allowed under TEC §39.033, must develop procedures to ensure the security and confidentiality of the tests … .

47. SecuritySupplement Violation of Security and Confidentiality of Assessments Conduct that constitutes a severe violation of test administration procedures (serious irregularities) may include the actions listed below. • Viewing a test before, during, or after an assessment unless specifically directed to do so • Duplicating secure material • Disclosing the contents of any portion of a secure test

48. SecuritySupplement Violation of Security and Confidentiality of Assessments Conduct that constitutes a severe violation … (cont.) • Assisting an examinee with a response • Providing an examinee with an answer to a test question (this includes suggesting that the examinee review or change his or her response) • Changing or altering an examinee’s response • Encouraging an individual to participate in any of the events listed above • Failing to report to an appropriate authority that an individual engaged in any of the events listed above

49. SecuritySupplement Penalties for Violation of Security and Confidentiality of Assessments Penalties for participation in a serious violation of test security or confidentiality may include the following reprimands. • Placement of restrictions on the issuance, renewal, or holding of a Texas teacher certificate • Issuance of an inscribed or non-inscribed reprimand • Suspension of Texas teacher certificate • Revocation or cancellation of a Texas teacher certificate

50. Security Supplement Policy and Procedure Highlights • training requirements • materials security • secure storage areas • test session time limits • test administration windows, flexible scheduling, and make-up testing • reference materials, charts, graph paper, and scratch paper • student cheating • investigating and reporting testing irregularities