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CFU Status report and Quick tour

CFU Status report and Quick tour. What is CFU ?. CFU is an AIS project initiated by the Director of Administration in 1997 to provide CERN with all computerized facilities to manage and follow up the complete lifecycle of CERN contracts :

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CFU Status report and Quick tour

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  1. CFU Status report and Quick tour Laure Esteveny AS-CIS

  2. What is CFU ? • CFU is an AIS project initiated by the Director of Administration in 1997 to provide CERN with all computerized facilities to manage and follow up the complete lifecycle of CERN contracts: • Divisional Request ->Market Survey -> Invitation to Tender -> FC adjudication -> Contract • CFU has been designed in collaboration between all services involved, as a complement to existing project management tools to support the commercial and financial planning of the LHC project. • CFU was acknowledged top priority particularly in view of the contracts placed now for the construction of the LHC. Laure Esteveny AS-CIS

  3. Milestones of the CFU Project • First version of CFU 1.0 on 11/05/1998 • CFU 1.2 on 14/09/1998 features a Document Management component built on TUOVI 1.3 • CFU Coordination group set up in November 1998 • CFU 2.0 on 29/11/1999 supports the complete contract lifecycle • Now using CFU 2.2 upgraded on 30/06/2000 with TUOVI 2.0 • Current contracts data is being loaded from the Purchasing application Laure Esteveny AS-CIS

  4. CFU Coordination Group • Mandate • to provide the definition of requirements and their priorities to the CFU project team • to follow up the progress of the project and make decisions whenever necessary • to agree on business procedures required to ensure timely entry of data • to dispatch information on the project to all sectors • Members • A. Brissonnaud (Chairman), D. Duret (ACC) M. Comte, G.J. Bossen , M. Cypriott (RESEARCH) B. Jenssen (TECH), R. Menendez (FI)I. Mardirossian, F. Costa (SPL)L. Esteveny , J. Dagron (AIS), J.M. Saint-Viteux (AS-OP) • Sponsors • M. Robin, J.D. Mandica Laure Esteveny AS-CIS

  5. Benefits to all people involved in Contracts Follow Up • A comprehensive, reliable and shared repository of information , tailored to CERN needs, available online on the WEB • A Web based Document Management system for the classification and storage of all documents related to CFU • Strict confidentiality rules which apply in this business area are fully supported by CFU • World wide availability to allowed users Laure Esteveny AS-CIS

  6. Benefits for SPL services • A complete suite of WEB based automated tools for the timely management and dispatch of • Market Surveys, Invitations to Tender , Price Enquiries, FC adjudications, Contracts • Tools to manage all CFU data which could not be handled so far • Follow common procedures across Purchasing Offices • Statistics available on Purchasing data • Simplified replenishment contracts management for the CERN Stores • Tracability of decisions taken during the purchasing process • No redundancy, no duplication of efforts (interface with SIRIAC) Laure Esteveny AS-CIS

  7. Benefits for Technical responsibles and Contract Managers • Electronic submission and follow up of their initial divisional request on the WEB • Quick availability of data which was so far, held mostly on paper and made available by SPL • e.g. dispatch dates , firms consulted, offers received, results etc. Laure Esteveny AS-CIS

  8. Benefits for DPOs, Resources Coordinators and budget holders • For all steps of a contract, management of a calendar of Future Expenditures in CFU • Availability of planned expenditures in BHT Laure Esteveny AS-CIS

  9. Benefits for Finance Services • No more entry of partial contracts and amendments data in SIRIAC • Medium to long term view of future expenditures for planning of budget Laure Esteveny AS-CIS

  10. Purchase Procedures managed in CFU Laure Esteveny AS-CIS

  11. Volume of potential expenditures (MCHF) handled in CFU Laure Esteveny AS-CIS

  12. Firms contacted in Market Surveys Laure Esteveny AS-CIS

  13. Firms contacted in Invitations to Tender Laure Esteveny AS-CIS

  14. Firms contacted in Price Enquiries Laure Esteveny AS-CIS

  15. CFU documents stored in TUOVI Laure Esteveny AS-CIS

  16. Next steps to completion of the CFU project • Support of Cooperation agreements and their protocols for the budget management of external fundings • benefits to Legal Services and DPOs • Support of Workflow in Purchase Procedures • Improved search and reporting facilities • More integration with other AIS applications • EDH, BHT and HRT • All requirements should be fulfilled by end of year ... Laure Esteveny AS-CIS

  17. A quick tour of CFU • example: F325/LHC/LHC “LIQUID HELIUM TESTING OF BY-PASS DIODE STACKS” • Up stream procedures • DR-81201/LHC/LHC (CERN/FC/4117) • MS-2648/LHC/LHC • IT-2648/LHC/LHC • Future expenditures on 96805 LHC-CV Tuyauteries - Ouvrages machine • (Planned expenditures/Accountancy data) Laure Esteveny AS-CIS

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