Jim Wilczak Mission College June 22, 2010

1. _________ __ ____ Jim Wilczak Mission College June 22, 2010

2. Are You Smarter Than A Retired Dean?

3. 1) T or FThere is only one census day during a semester.

4. 1) T or FThere is only one census day during a semester.

5. 2) T or FCourses with the same unit value generate the same apportionment.

6. 2) T or FCourses with the same unit value generate the same apportionment.

7. 3) T or FA one-half unit course typically can be completed in a single day.

8. 3) T or FA one-half unit course typically can be completed in a single day.

9. 4) T or FLecture and lab courses with the same unit value require the same number of hours of student work.

10. 4) T or FLecture and lab courses with the same unit value require the same number of hours of student work.

11. 5) T or FThe College gets the same apportionment for one contact hour in a Math class as it gets for one contact hour in a WHP class.

12. 5) T or FThe College gets the same apportionment for one contact hour in a Math class as it gets for one contact hour in a WHP class.

13. 6) T or FDistance learning lecture courses generate the same apportionment as comparable on-campus courses.

14. 6) T or FDistance learning lecture courses generate the same apportionment as comparable on-campus courses.

15. 7) T or FA computer lab class is more “efficient” than a comparable computer lecture course with the same number of students.

16. 7) T or FA computer lab class is more “efficient” than a comparable computer lecture course with the same number of students.

17. Key Ideas

18. Units = Student workContact Hours = IncomeLoad = Expenses

19. Unit One unit is a minimum of 48 hours of lecture, laboratory or study by a student Lecture usually one hour with instructor, two without Lab usually three hours with instructor

20. Contact Hour Contact means student to teacher contact. No difference by department or whether lecture or lab. Credit contact hours pay more than non-credit contact hours

21. Contact Hour Note: contact hour ≠ clock hour One contact hour is 50 minutes 85 minutes is 1.7 contact hours 50 minutes = 1 hour 35 minutes = 35/50 = .7 hour -------------------------- 1.7 hour

22. Load Under local control Varies by department and whether a course is designated as a lecture or a laboratory, credit or non-credit.

23. Scheduling Issues

24. Issue 1: Know the Attendance Accounting Method Weekly (best) Daily (good) Positive Attendance (maybe good, maybe bad) Unit (less good)

25. Weekly Attendance reporting for courses that are regularly scheduled each week for the full semester Includes most on-campus full semester courses and distance learning courses that have labs.

26. Daily Attendance reporting for short term courses during the semester that meet at least five days. Also includes most winter and summer courses

27. Positive Attendance Attendance reporting based upon actual student attendance Used for: Noncredit Courses Irregularly Scheduled and Open Entry/Open Exit Courses Courses meeting fewer than 5 times

28. Unit Attendance Attendance reporting based upon units rather than contact hours Used for: Work Experience and Internships Independent and Directed Studies Distance learning lecture only courses

29. Issue 2: Scheduling to Meet the Unit Requirement Remember, one unit = 48 hours of student work. Make sure the course is scheduled so that students have enough time to complete the required hours.

30. Compliance Issues

31. Issue 1: Census Reporting Enrollments fluctuate through the semester. For weekly, daily, and unit attendance courses we report enrollment by taking a “snapshot” 20% of the way through the course. This is called the “census day”. For a full semester course, this occurs Monday of the 3rd week.

32. For the enrollment to count towards apportionment instructors must complete their census rosters electronically and submit a signed copy to A&R by the established deadlines.

33. In Fall 09, the colleges did not report approximately 120 FTES of allowable apportionment because of census roster or positive attendance documentation problems. 120 FTES is potentially equal to approximately $550,000 in apportionment

34. Efficiency Issues

35. WSCH and FTEF WSCH = Weekly Student Contact Hours FTEF = Full-time Equivalent Faculty

36. WSCH/FTEF We are paid for the WSCH we claim for each course. WSCH is “income” We pay faculty based on the percent of FTEF (i.e., load) per course. FTEF is “expenses” Efficiency = income ÷ expenses = WSCH/FTEF

37. Issue 1: Calculating WSCH Only total contact hours are recorded in Datatel. So to calculate Weekly Student Contact Hours (WSCH) divide total contact hours by the number of weeks. Use 16.0 for the number of weeks not 16.2.

38. Issue 2: Residents Only or Total Enrollment? Currently, efficiency is calculated using only resident student contact hours since we do not receive state apportionment for non-residents. Approximately 5% of Mission enrollment and 2% of West Valley is non-resident.

39. Why It Matters: If 35 is the accepted class size for an “efficient” 3-unit lecture class, Using 16.0, the class has an efficiency W/F of 595 Using 16.2, W/F =

40. Weekly Census Semester WSCH = Contact hours per week x number of students on census day x term length multiplier

41. Daily Census Semester WSCH = Hours per day x number of students on census day x number of meeting days

42. PositiveAttendance Semester WSCH = Sum of total hours each student attends the class (even if student drops)

43. Unit Attendance Semester WSCH = Number of units x number of students x term length multiplier

44. Claiming FTES We receive FTES funding for residents only No difference in funding between lecture and lab or by discipline Different kinds of courses use different methods for determining FTES We report FTES three times a year on the 320 report (P1, P2, P3) We are responsible for accurately reporting FTES but are subject to audit