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2. Basic Codes

2. Basic Codes. October 1, 2008 Version : 5.0. 1. Basic Code Management Overview This is a work for managing basic codes for a transport including transport vendors, dealers, trucks, and regions.

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2. Basic Codes

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  1. 2. Basic Codes October 1, 2008 Version : 5.0

  2. 1. Basic Code Management Overview This is a work for managing basic codes for a transport including transport vendors, dealers, trucks, and regions. Most basic codes are received from HMI through I/F(Interface) by GIN, and the transport work starts based on the received basic codes. 2. Basic Code ManagementProcess Flow TP Vendor HMI AS400 I / F (Interface) Operator Transporter Create Truck HMI AS400 I / F (Interface) Distributor HMI AS400 I / F (Interface) Car Line HMI AS400 I / F (Interface)

  3. 2. Basic Code ManagementProcess Flow HMI AS400 Code Master I / F (Interface) Operator Create Code Operator Location Create Truck HMI AS400 I / F (Interface) Domestic Dealer HMI AS400 I / F (Interface) Bank Operator Create Bank Code

  4. 1.3 Code Management Screen Name TP Vendor Inquiry Menu Path Codes > Transporter Vendor ※ Business Description This screen shows a step for managing information regarding transport vendors (carrier company). The transport vendors receives a freight price by transporting vehicles outputted from HMI factory to a chennai port or dealers of India. The GLOVIS is one of the transport vendors. The GLOVIS is an intermediate manager for transferring a transport order to the transport vendors, receiving the freight charge from HMI, and transferring the received freight charge to the transport vendors instead of HMI. When a second system is opened, the account management was added and a tax rates TDS item which was classified by transport vendors was added. The tax rate is differently applied to each of the transport vendors when the freight charge is paid to each of the transport vendors. Moreover, this system improves a business speed by shortening a name of the transport vendors through `Vendor Short Name` and recording the name of the transport vendors over than 50.

  5. 1.3 Code Management Screen Name Truck Master Menu Path Codes > Transporter ※ Business Description Each of transport vendors uses trucks, trailers, or trains. This is a screen for managing a transport means. Each of trucks of the transport vendor has an identifier truck code of 5 places. It is important to manage the identifier truck code because a transport command is performed using the identifier truck code. The `Plate No` is a number plate of the truck, but this is not appropriate to apply for a business because it is difficult to memorize the number plate of the truck. Accordingly, it is necessary to allocate a simple identifier truck code to induce a fast transport. A necessary information for an I/F(Interface) with HMI should be inputted to each of trucks. TP CD, TP.Vend.CD, Driver Mobile No, Plate No, TP Mode, Loading Qty, Main Route 1,2,3,4, Effective Date, Maker, Owner Name, Owner Kind are necessary input fields. The truck information generated from GITMS is updated to HMI through I/F. I/F of a loading quantity combination on truck, I/F of a shipping date and an arrival date, POD I/F of transport proof are transferred based on the truck information as a basis. Two truck codes for export and domestic transports are generated and used with one truck. That is, although `Plate No` is the same with each other, truck codes are different from each other. The truck code which starts with `BY` does not perform the account for the transport. That is, the transport is the end. This was determined by GIN. Moreover, in a transport using a train, the truck code is set to `R`.

  6. 1.3 Code Management Screen Name Distributor Inquiry Menu Path Codes > Distributor ※ Business Description This screen shows a step for inquiring a distributor. A dealer is a person to purchase a vehicle from HMI and sells the vehicle to a customer. In a distributor which is different from a domestic dealer, the destination of the transport is nearly same as Chennai port. The vehicle is transferred to a corresponding region to the country information of the distributor. The information of the distrtibutor is transferred from HMI through I/F, but is not modified. That is, when a certain distributor is positioned at GITMS, the distributor information is inquired.

  7. 1.3 Code Management Screen Name Car line code Menu Path Codes > Car Line ※ Business Description This screen shows a step for inquiring a vehicle mode. Various vehicle models of Hyundai including `Santro` of India are shown in the screen. A code and a name for the vehicle models manufactured by HMI factory of India are inquired. Because vehicle models increase, and the transport prices of vehicle models are different, this is a basic code for operating a system. Moreover, this is used in a whole system by calculating statistical data of a transport quantity classified by each of vehicle models. HMI generates and transfers vehicle model information to GITMS through I/F, and the vehicle model information is not modified.

  8. 1.3 Code Management Screen Name Codes Master Management Menu Path Codes > Common Codes ※ Business Description This screen shows a step for managing a basic code necessary for a system operation. Most code information are received from HMI through I/F, and the code information may be used by directly registering the code information at GITMS. For example, truck model information including a truck and a trailer is used as a common code. Moreover, a color code of the vehicle, a deduction information, and a loading time limit may be used.

  9. 1.3 Code Management Screen Name Dealer Inquiry Menu Path Codes > Dealer Inquiry ※ Business Description This screen shows a step for inquiring a dealer. The dealer purchases a vehicle from HMI and people who sells the vehicle are dispersed on each of regions of India. The India may be divided into six regions. North, East, West, South, Central, M.P & Chattisgarh (Specific region). HMI generates the dealer information which is transferred through I/F, and the dealer information is not modified by GITMS. However, because a transport vendor evades a dealer who is included in a region having a transport problem, an additional point is applied to the transport vendor in a valuation management. It is checked whether a specific dealer is included in a region having a transport problem or not. One truck may transport vehicles to at least two dealers. That is, the transport is performed via a lot of dealers. In this case, the vehicle is transferred to a dealer who is included in a neighboring region.

  10. 1.3 Code Management Screen Name Location Inquiry Menu Path Codes > Location Inquiry ※ Business Description This screen shows a step for inquiring region information where a transport vendor transports vehicles. The transport region may be divided into six regions. North, East, West, South, Central, M.P & Chattisgarh (Specific region) HMI generates region information which is transferred through I/F. The region information is not modified by GITMS. However, because HMI does not transfer reference information to classify the region information into six regions, GITMS directly classifies the region into six regions. The classified six region information are used in statistical data of the transport status classified by regions.

  11. 1.3 Code Management Screen Name Bank Inquiry Menu Path Codes > Bank Inquiry ※ Business Description This screen shows a step for managing a bank code to be used in a money collection management and a payment management. Data for a bank account of transport vendors are maintained to inquire a bank account classified by banks or calculate the statistic classified by banks.

  12. 1.3 Code Management Screen Name TP Vendor Inquiry Menu Path Codes > Transporter Vendor 1 2 ※ Definition • Generate and manage transport vendor information. ① Inquiry Condition Description • Transport Vendor Code ( Code Popup ) ② Button Description • Clear : Clear an inquiry condition. • New : Register a new vendor. • Search : Search a vendor matched with an inquiry condition. • Delete : Delete a selected vendor.

  13. 1.3 Code Management Screen Name TP Vendor Entry Menu Path Codes > Transporter Vendor 1 2 Click ※ Definition • If ‘TP.Vend.CD’ of the transport vendor to be modified is clicked, a window for modifying the transport vendor information is opened. ① Indispensable Input Field • TP.Vend.CD, Phone No1, Vend.Name, Vend.short.Name, CST Date, LST Date, Effect Date are indispensable fields. ② Button Description • Save : Save the input data • Close : Close the window ③ Newly Added Field description • Vend.Short.Name : Abbreviated Vendor Name for a convenient management • TDS Rate(%) : Purchase Price Tax Rate applied to vendors

  14. 1.3 Code Management Screen Name Truck Master Menu Path Codes > Transporter 1 2 4 3 ※ Definition • Truck information as a main body of the transport is generated and managed. • New truck information is transferred to HMI system through I/F ① Inquiry Field Description • TP Vendor ( Code Popup ) : Transport Vendor • TP CD : Truck Code • Plate No : vehicle Number Plate • Status : Current Status of vehicle, e.g., In use, Available • Exp / Dom : Export/Domestic,e.g., E(Export), D(Domestic) • TP Model : Truck, Trailer, Rail … • Load QTY : Loading Quantity ③ Link Description • If TP CD is clicked, a window for modifying selected information is opened. ④ Check Box Description • When a truck to be deleted is selected, this check box is used.

  15. 1.3 Code Management Screen Name Truck Entry Menu Path Codes > Transporter 1 2 Click ① Input Field Description • TP CD : Truck Code (It needs five places) A code of a transport truck for an export vehicle is inputted to start as `E`. ex)EQ001 A domestic vehicle is inputted to start with `D`. ex) DA001 A train transport is inputted to start with `RD`. ex) RD001 A ship transport is inputted to start with `SP`. ex) SP001 • TP Vend CD : TP Vendor( Code Popup) 5 places, input using an enter key code popup • Plate No : vehicle Number Plate, 15 places • TP Mode : Turck / Trailer / Train • Main Route1,2,3,4 : Main transport 및 transportable Location • Effect Date : Apply Date • Loading Qty : Loading Quantity • Export / Domestic : Export/Domestic division • Fixed : Export/Domestic fixing state • Status : In Use, Available • Owner Name : When vendor code popup is inputted, an owner name is automatically set, A Vend.Short.Name andPhone No1 are brought, and places over than 30 are cut off. (Because of HMI)

  16. 1.3 Code Management Screen Name Truck Entry Menu Path Codes > Transporter 1 2 Click Manufacture Year : Manufacture Year Remark : etc. Poll Date : Pollution Check Date Driver Mobile No : TP Driver Mobile Phone number (Newly Added) ①_1 Indispensable Input Field • TP CD, TP.Vend.CD, Driver Mobile No, Plate No, TP Mode, Loading Qty , Main Route 1,2,3,4 , Effective Date, Maker, Owener Name, Owener Kind Input fields described above are indispensable fields for I/F with HMI ② Button Description • Save : Save the input data • Modify : Modify the input data • Close : Close the window without save

  17. 1.3 Code Management Screen Name Distributor Inquiry Menu Path Codes > Distributor 1 2 3 ※ Definition • HMI system generates Distributor Information. • Distributor Information is received from HMI through I/F. (Once a day) • Distributor Information is used in an export transport information. • Inquiry of Distributor Information is only performed. Inquiry Field Description • Distributor CD,Name : Foreign Dealer Code and Name • Nation CD,Name : Export Nation Code and Name of Dealer Inquiry Condition Description • Nation ( Code Popup ) : Export Nation • Distributor ( Code Popup ) : Foreign Dealer Link Description • If Distributor CD is clicked,Distributor detail information inquiry window is opened. Continue….

  18. 1.3 Code Management Screen Name Distributor Detail Menu Path Codes > Distributor 1 It is possible to view information Distributor CD, Name : Foreign Dealer Code and Name Nation CD, Name : Export Nation Code and Name Effect Date : Apply Date Terminate YN : Terminate Status, `default` is vacant and ‘Y’ is a terminate Terminate User CD : Operator of HMI which allows to terminate Terminate Date : Terminate Date

  19. 1.3 Code Management Screen Name Car line code Menu Path Codes > Car Line 1 2 ※ Definition • vehicle model information is inquired. • HMI generates vehicle model information. • vehicle model information is received from HMI system through I/F. (Once a day) • Inquiry of vehicle model information is only performed. Inquiry Field Description • Car line : vehicle model code and description for the same Inquiry Condition Description • Car line (Code Popup) : vehicle model Button Description • Clear : Clear an inquiry condition. • Search : Search information matched with an inquiry condition.

  20. 1.3 CodeManagement Screen Name Codes Master Management Menu Path Codes > Common Codes 1 2 3 ※ Definition • A code master of code type sub information is configured with main information including vehicle, Loading Information which are interfaced with HMI system. • The code master information is configured by interfacing with HMI system. (Once a day) • A partial information is self-configured.예) Loading Time Limit: Code type[L99], Code ID[LT01]  description in a next page ① Inquiry Condition Description • Code Type : Type of the codes • Code ID : Code ID • Code Name : Name of the codes • View All : View all codes ( with terminated codes ) ② Button Description • Clear : Clear an inquiry condition. • New : new entry • Delete : Delete from common codes • Search : Search information matched with the inquiry condition. ③ Link Description • If Code ID is clicked, selected information may be modified. Continue….

  21. 1.3 Code Management Screen Name Code Master Entry Menu Path Codes > Common_codes 1 2 Click ※ Definition • Loading Time Limit Code Information1. Code type : L992. Code ID : LT013. Code Name : Loading Time Limit ① Inquiry Condition Description • Inquire after inputting one inquiry condition of three inquiry conditions. • Inquiry method is to inquire after inputting all inquiry conditions or one of ‘Code type : L99’,‘Code ID : L01’ or‘Code Name : LOADING TIME LIMIT’. • After the inquiry, if Code ID is clicked, a correction window is opened. ② Loading Time Limit Adjustment • Input a time limit for ‘Other Amount’. • Input a time by a minute unit.

  22. 1.3 Code Management 1 2 ※ Definition • HMI system generates LOCATION information, and synchronizes the generated LOCATION information with GITMS system through I/F. (Once a day) • Only inquiry of LOCATION information which is synchronized with HMI system is possible. ① Inquiry Condition Description • Location Code : Perform an inquiry after inputting at least one character of Location Code. • Region Office : Perform an inquiry by pushing an `Enter Key` after inputting at least one character of Region Office Code. If a magnifying glass icon is clicked, similar codes having an input code are searched and the searched similar codes are displayed on popup windows. • Region : Perform an inquiry by pushing an `Enter Key` after inputting at least one character of `Region Code`.If a magnifying glass icon is clicked, similar codes having an input code are searched and the searched similar codes are displayed on popup windows. • View All : If `View All` is checked, terminated Location information is searched together. ② Link Description • If Location Code is clicked, Dealer information included in a corresponding Location is shown in a list as described below.

  23. 1.3 Code Management Screen Name Location Inquiry Menu Path Codes > Location Inquiry ※ Definition • A region is divided by using Region information received from HMI, but the region is not perfectly divided by only Region information. Accordingly, a separately setting function is added. • If a check box is selected in an inquiry screen, and Lot.Set button is pushed, a setting screen is displayed as shown above. • A change of region division is performed using a select box of Location. Region is divided into None, East, West, North, South, Central, M.P.Chattisgarh. None denotes a non-selection. • Because the region division information which is set in this screen is reflected on a region division of a screen `Transport > Transportation Mgmt > The State Of Transportation Per Classified Vendor`, a careful setting is necessary to acquire a correct statistic information.

  24. 1.3 Code Management Screen Name Dealer Inquiry Menu Path Codes > Dealer Inquiry 1 2 ※ Definition • HMI system generates DEALER information, and the Dealer information generated from HMI is synchronized with GITMS system through I/F. (Once a day) • Only inquiry of the Dealer information which is synchronized with HMI system is possible. ① Inquiry Condition Description • Dealer Code : Perform an inquiry after inputting at least one character of `Dealer Code`. • Region Office : Perform an inquiry by pushing an `Enter Key` after inputting at least one character of `Region Office Code`.If a magnifying glass icon is clicked, similar codes having an input code are searched and the searched similar codes are displayed on popup windows. • Location : Perform an inquiry by pushing an `Enter Key` after inputting at least one character of `Location Code`.If a magnifying glass icon is clicked, similar codes having an input code are searched and the searched similar codes are displayed on popup windows. • State : Perform an inquiry by pushing an `Enter Key` after inputting at least one character of `State Code`. If a magnifying glass icon is clicked, similar codes having an input code are searched and the searched similar codes are displayed on popup windows. • View All : If `View All` is checked, terminated Dealer information is inquired together. Continue ….

  25. 1.3 Code Management Screen Name Dealer Detail Information Menu Path Codes > Dealer Inquiry 2 Click ※ Definition • 1. HMI inquires detail dealer information through I/F. • 2. A transport problem region to be used in a valuation management is set ( `Avoid Area` is set to`Yes` or`No`, and the `Avoid Area` is modified by pushing a `Modify button`.)

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