JAG Local Pass Through Grant Training for Municipalities And Police Departments

1. JAG Local Pass Through Grant Training for Municipalities And Police Departments Legislative Office Building Hartford, CT December 17, 2009

2. Presenters John Forbes, Asst. Division Director (860) 418-6271 john.forbes@ct.gov Lisa Secondo, Manager Adult Policy, Planning and Programs (860) 418-6391 lisa.secondo@ct.gov Steve Moniz, JAG Grant Manager (860) 418-6341 stephen.moniz@ct.gov Kelly Sinko, Project Manager (860) 418-6336 kelly.sinko@ct.gov

3. Introduction • Jobs (OMB 1512) Report • QTR Financial Report • Performance Measurement Tool (PMT) • Grant Budget/Scope Revisions • Cash Request Process • Closeout Process

4. Introduction • Jobs (OMB 1512) Report • QTR Financial Report • Performance Measurement Tool (PMT) • Grant Budget/Scope Revisions • Cash Request Process • Closeout Process

5. 1. Application Phase • Application • Grant Award • Initial Cash Request JAG Grant Cycle • 2. Implementation Phase • Project Implementation (Revisions Required???) • QTR Financial Report (OPM Requirement) • Jobs Reporting (Federal Requirement) • Performance Measurement (Federal Requirement) • 3. Closeout Phase • Site Visit (by OPM Staff) • Reconciliation/Final Documents Required • Remaining Cash Request • Formal Closeout

7. JAG Local Pass Through Grant Expenditure by Budget Category 158 Towns $4.2 MM Total Budget $3.4 MM Equipment Purchases

8. ARRA JAG LOCAL PASS THROUGH GRANT REPORTING SCHEDULE

9. Introduction • Jobs (OMB 1512) Report • QTR Financial Report • Performance Measurement Tool (PMT) • Grant Budget/Scope Revisions • Cash Request Process • Closeout Process

10. Jobs Reporting Spreadsheet • Purpose: • Find out how many full-time equivalent positions were compensated by ARRA JAG funds • How? • Report how many work-time hours were compensated by ARRA JAG funds • Use formula to convert them to FTEs (full-time equivalent)

11. What You Should Report • Number of hours that were compensated with ARRA JAG funds for dedicated work-time including: • Full-time Jobs Created/Retained • Overtime hours • Vendor/Contractor

12. If you have questions about the Jobs Reporting Spreadsheet, please contact: Kelly Sinko, Project Manager Phone: 860-418-6336 Email: kelly.sinko@ct.gov

13. Introduction • Jobs (OMB 1512) Report • QTR Financial Report • Performance Measurement Tool (PMT) • Grant Budget/Scope Revisions • Cash Request Process • Closeout Process

14. QTR Financial Report You Must Submit the QTR Financial Report Through the OPM Grants Portal https://www.appsvcs.opm.ct.gov/opmgrantsportal/Logon.aspx

15. QTR Financial Report

16. Introduction • Jobs (OMB 1512) Report • QTR Financial Report • Performance Measurement Tool (PMT) • Grant Budget/Scope Revisions • Cash Request Process • Closeout Process

17. Performance Measurement Tool Spreadsheet • Purpose: • Measure your ARRA JAG funded project’s performance and progress • How? • Answer the questions in the spaces provided accurately and consistently across reporting periods • Provide all necessary data to the best of your ability

18. Guidelines for PMT Reporting • “Purchases” • Completed transaction, in which an obligation was liquidated • Corresponds to “expenditures” in Quarterly Financial Report *An unpaid obligation or a purchase order that has not been paid or liquidated is NOT considered a purchase

19. Guidelines for PMT Reporting • Equipment/Supplies Purchases • Must answer ARREST/CRIME RATE performance measures (Qts. 84-86) if the equipment supports direct police services • Cruisers • Vans • MDT Laptops • Cruiser Communications • Weapons • Tactical Equipment • Tasers • Investigation Kits and materials

20. Arrest and Crime Rate Data Arrest and Crime Rate Data

21. If you have questions about the PMT Spreadsheet, please contact: Kelly Sinko, Project Manager Phone: 860-418-6336 Email: kelly.sinko@ct.gov

22. Introduction • Jobs (OMB 1512) Report • QTR Financial Report • Performance Measurement Tool (PMT) • Grant Budget/Scope Revisions • Cash Request Process • Closeout Process

23. Grant Budget/Scope Revisions To Discuss Budget or Scope Changes to your JAG Local Pass Through Grant, Please Contact: Steve Moniz, JAG Grant Manager Phone: 860-418-6341 stephen.moniz@ct.gov

24. Introduction • Jobs (OMB 1512) Report • QTR Financial Report • Performance Measurement Tool (PMT) • Grant Budget/Scope Revisions • Cash Request Process • Closeout Process

25. Cash Request Process • The JAG Local Pass Through Grant is 75% Forward Funded. • There will be 2 - and only 2 - Cash Requests • Initial 75% of total grant budget provided upfront (with an approved application) • Remaining 25% of total grant budget provided based upon final examination/reconciliation of grant project including a site visit.

26. Cash Request Process Cash Request #1: • After you have submitted a complete application AND the application has been approved: • You Must Submit a Cash Request (draw) for 75% of your Grant funds • The Cash Request must be submitted through the OPM Grants Portal

27. Cash Request Process Cash Request #2: • The second Cash Request for the remainder of the grant budget can only be submitted after: • The OPM Site Visit has occurred • All Financial/Expenditure Data Has Been Reconciled • Final Financial Report is Submitted • All Other Outstanding Reports have been Completed • Approved by OPM JAG Grant Manager • The Cash Request must be submitted through the OPM Grants Portal

28. Introduction • Jobs (OMB 1512) Report • QTR Financial Report • Performance Measurement Tool (PMT) • Grant Budget/Scope Revisions • Cash Request Process • Closeout Process

29. Closeout Process • Final Financial Report has been Submitted • Property Inventory has been Submitted (if necessary) • Final PMT Report has been Submitted • Final Jobs Report has been Submitted • The OPM Site Visit has occurred • All Financial/Expenditure Data Has Been Reconciled • Second Cash request has been Submitted • Close out has been Approved by OPM JAG Grant Manager • Sub recipients receive a formal communication notifying them that the grant is now closed • Retain records of all grant programmatic and fiscal activities for a period of 3 years

30. JAG Local Pass Through Grant Training for Municipalities And Police Departments Legislative Office Building Hartford, CT December 17, 2009

31. JAG Local Pass Through Grant Training for Municipalities And Police Departments Police Officer Standards and Training Council  Meriden, CT December 18, 2009