1 / 17

SharePoint at DNR

Washington State Department of Natural Resources. SharePoint at DNR. Intranet – slow roll out. Started with pilot region and division Stay as much out of the box as possible 3 DNR IT Consultants provide support along with 2 server guys Find an owner for each region and division

mendel
Download Presentation

SharePoint at DNR

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Washington State Department of Natural Resources SharePoint at DNR

  2. Intranet – slow roll out • Started with pilot region and division • Stay as much out of the box as possible • 3 DNR IT Consultants provide support along with 2 server guys • Find an owner for each region and division • Site collection grew to 40 GB – 200 sites, in < 2 years

  3. After… Internet SiteBefore…

  4. After … Before… • About 900 pages • 1800+ unique documents – and growing • 30 trained web editors • 20 template pages • Consistent navigation throughout site • Content approval enforced by workflow • Created once and shared across audiences • About 5000 pages • Zillions of documents • 80 – 100 web editors • Many different web tools • Valiant attempt at consistent navigation • Loose enforcement of content reviews • Redundant content

  5. The Easy Stuff The Hard Stuff • SharePoint • Color choices • Label choices • Deconstructing the old site • Asking for more time and more money • First attempt at launch • Internal adoption • Engaged executive sponsors • Collaborative contractors • User research results • Second attempt at launch • External acceptance

  6. Results

  7. Results www.dnr.wa.gov Wendy Huff wendy.huff@dnr.wa.gov

  8. TSDC – Timber Sales Document Center • 32 TRUST BENEFICIARIES, The principal source of this revenue is from the sale of timber • DNR produces 250 timber sales per year with a revenue stream of approximately 200 million dollars • Paperwork load is extremely heavy and time consuming • Forms change often • Document reviews need to take place from many locations • Need corporate memory

  9. TSDC – Timber Sales Document Center • Workflow creates SharePoint site for timber sale • Permissions transferred from existing Oracle application • Creates and launches Oracle Report - displays Oracle data • Link to mapping system • Master document library • Field notes and compliance document library

  10. TSDC – Timber Sales Document Center • Custom workflow uses 3rd party tool to build a PDF review packet that is stored on SharePoint

  11. TSDC – Timber Sales Document Center • Sale Closeout workflow cleans up site - deletes desired documents and versions • System uses: • MS Office – Including InfoPath • Adobe Acrobat • SharePoint • Oracle database • Cost = $150,000 • Planning for next phase – more integration with existing applications and data

  12. Intranet moves forward • Started with changing home page only – move entire intranet later • Most agency communication here – no more all-DNR email • Homepage owned by Communications Group • Fewer emails with attachment$

  13. Water Type Modification Tracking • Was time consuming process that utilized the US Mail • Easily give permissions to many work groups • SharePoint, Excel, and Adobe Acrobat - Scanner

  14. Water Type Modification Tracking • Custom Workflows set ID, link to scanned document, map and FPA

  15. Forest Practice Enforcement Tracking • Replaced old FileMaker Pro database – MS Access ??? • Permissions easily dealt with easily

  16. Forest Practice Enforcement Tracking • SharePoint column types - data consistency • Created Views for reporting

  17. SharePoint at DNR – What’s Next? • Implement Corasworks • Break up content database • Move remainder of intranet • Test helpdesk solution • Test training solution • Install ETAR into production • ??? Due to staff cuts Dave Wischer david.wischer@dnr.wa.gov 360-902-1367

More Related