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FY 2012 Performance Report for Grants and Cooperative Agreements for the Bureau of Health Professions. Department of Health and Human Services Health Resources and Services Administration Bureau of Health Professions Division of Medicine and Dentistry Primary Care Medical Education Branch.
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FY 2012 Performance Report for Grants and Cooperative Agreementsfor the Bureau of Health Professions Department of Health and Human Services Health Resources and Services Administration Bureau of Health Professions Division of Medicine and Dentistry Primary Care Medical Education Branch
Primary Care Medical Education Branch Programs: • Physician Faculty Development in Primary Care • Academic Administrative Units in Primary Care • Predoctoral Training in Primary Care • Residency Training in Primary Care
Primary Care Medical Education Branch • Physician Assistant Training in Primary Care • Interdisciplinary and Interprofessional Joint Graduate Degree Program • Expansion of Physician Assistant Training • Primary Care Residency Expansion Program
Provide guidance on new 2012 reporting requirements Review the Performance Report for Grants and Cooperative Agreements Manual “Who do I count?” Present revised performance tables Purpose of this Webinar
When Do the Changes in Reporting Requirements Occur? • System Transition • After June 30, 2012 • Reports filed for grants ending on or before June 30, 2012 will complete the previously used performance measures • Any reports filed after June 30, 2012 will use the new performance measures • ARRA funded grants • Reports for the quarter ending 6/30/12 will use the old system
User Acceptance Testing; Call for Volunteers • Volunteers are needed for User Acceptance Testing. • Anyone interested in participating please contact your program officer.
User Acceptance Testing Phases and Dates • Phase I – July 16, 2012 to August 3, 2012 • Phase II – August 8, 2012 to August 20, 2012 • Final Phase – August 23 and 24, 2012
Annual Performance Reports • Grants continuing past July 1, 2012 • Use new system • System opens September 1, 2012 • System closes September 30, 2012 • Reporting period • July 1, 2011 to June 30, 2012 • No extensions will be granted
Annual Performance Reports • Revised Performance Report for Grants and Cooperative Agreements manual will be available at: • http://bhpr.hrsa.gov/grants/reporting/index.html
Final Performance Report Dates • Grants ending on or before June 30, 2012 • Use same system as last year • System opens July 1, 2012 • System closes July 31, 2012 • Grants ending between July 1, 2012 and August 31, 2012 • Use NEW system • System opens September 1, 2012 • System closes November 30, 2012
ARRA Grants • ARRA reports for the quarter ending June 30, 2012 • Use same system as last year • System opens July 1, 2012 • System closes July 21, 2012 • No extensions will be granted
Electronic Handbook (EHB)/Bureau Performance Measures Handbook (BPMH) 12
2012 Performance Measures Manual Table 1: Performance Reporting Required by programs • Lists the required tables for your program • Initiate Data Collection
Health Professions/Discipline Setup Form • Selects the health professions and disciplines involved in grant funded activities • Selections will determine the health profession and discipline choices in subsequent tables
Health Professions/Discipline Setup Form Faculty = community physician/physician assistant Faculty = academic physician/physician assistant • Setup form selection changes must be reflected in all completed tables
Data Tables 16
3 Types of Tables Educational Trainee Program Data Tables • Grantee Required Tables Aggregate and Individual Level Data Tables • Grant Funded Activities Past Year Data Table • Prior Year Graduate/Program Completer Data
Grantee Required Tables • LR-1 • LR-2 • DV-1 • DV-2 • DV-3
Tips and Clarifications • Differentiating between types of trainees • LR-1,LR-2, PC-1, individual level tables • Table Instructions • Glossary: Easily accessible • Reporting period: 7/1/11 – 6/30/12
Educational Program Trainee Data Tables • PC-1 • R-1 • LR-1 • LR-2 • DV-1 • DV-2 • DV-3
Educational Program Trainee Data Tables (cont’d) LR-1 • Determines trainee data in ALL aggregated tables Sub-tables • Organizes Data
Educational Program Trainee Data Tables (cont’d) LR Legislatively Required LR-1 Total Number of Trainees • Base table (validations) • Important for grantees to know their appropriate “Category of Trainees” • “Category of Trainees” depends on the grantee’s activity code
LR-1: Total Number of Trainees • Enrollees • Trainees who are newly enrolled and/or continuing the program or did not graduate from a health professions program • Graduating Trainees (Exclude Program Completers) • Trainees who successfully completed all educational requirements for a specified academic program of study culminating in a degree or diploma, or certificate as in a university, college or health professions program • Program Completers (Exclude Graduating Trainees) • Trainees who successfully completed a non-degree of study or training programs • Categories: less than 120 hours/ equal to or more than 120 hours
LR-1: Total Number of Trainees • Attrition (Subset of Enrollees) • Trainees who left permanently without completing the training program • Residencies and Fellowships (Not included as Enrollees) • Trainees who are newly enrolled and/or continuing residency and fellowship programs • Continuing Education (Exclude all) • Trainees who successfully completed a continuing education offering. Include trainees receiving a continuing education offering that may or may not have received CEU/GME credit.
Activity Code: D54, D5AAcademic Administrative Units in Primary Care (AAU) • Report Medical Students as Enrollees if correct grant focus • Report Residents and Fellows as Residencies/Fellowships if correct grant focus • Faculty continuing to participate in grant funding are reported as Enrollees • Medical Students who graduated during reporting period are reported as Graduates • Residents, Fellows, and Faculty reported as Program Completers equal to or more than 120 hours or Program Completers less than 120 hours
Activity Code: D55, D5CPhysician Faculty Development in Primary Care (PFD) • Report fellows who continue to participate as Residencies and Fellowships • Report faculty training past the period as Enrollees • Reports fellows and faculty who completed the program as Program Completers equal to or more than 120 hours or Program Completers less than 120 hours
Activity Code: D56, D5DPre-Doctoral Training in Primary Care • Report Medical Students continuing medical school as Enrollees • Report Residents, Fellows, and Faculty participating in grant funded activities past the period as Enrollees • Report Medical Students who graduated as Graduates • Report Residents, Fellows, and Faculty who completed their participation as Program Completers equal to or more than 120 hours or Program Completers less than 120 hours
Activity Code: D58, D5FResidency Training in Primary Care • Report Residents and Fellowships continuing training past the period as Residencies/Fellowships • Report Residents, Fellows, and Faculty who completed their participation as Program Completers equal to or more than 120 hours or Program Completers less than 120 hours • Faculty continuing training past the period will not be counted on LR-1
Activity Code: D57, D5BPhysician Assistant Training in Primary Care (PAT) • Report Physician Assistant Students continuing PA education past the period as Enrollees • Report Residents and Faculty continuing in grant funded activities past the period as Enrollees • Report PA Students who graduated during the period as Graduates • Report Residents and Faculty who completed their participation as Program Completers equal to or more than 120 hours or Program Completers less than 120 hours
Activity Code: T85, T86Interdisciplinary and Interprofessional Joint Graduate Degree Program • Report Medical Students continuing medical school as Enrollees • Report Residents, Fellows, and Faculty continuing to participate in grant funded activities as Enrollees • Report Medical Students who have graduated as Graduates • Report Residents, Fellows, and Faculty who completed their participation as Program Completers equal to or more than 120 hours or Program Completers less than 120 hours
Activity Code: T88 Expansion of the Physician Assistant Training in Primary Care (EPAT) • Report Physician Assistant Students continuing PA education as Enrollees • Report PA Students who graduated as Graduates
Activity Code: T89Primary Care Residency Expansion (PCRE) • Report Residents continuing training as Residencies/Fellowships • Report Residents who have completed participation as Program Completers equal to or more than 120 hours or Program Completers less than 120 hours
Educational Trainee Program Data Tables LR Legislatively Required LR-2Trainee Age and Gender
Educational Trainee Program Data Tables Diversity DV-1 Trainee Ethnicity and Race DV-2 Trainee Disadvantaged Background DV-3 Trainee Residential Background
Educational Trainee Program Data Tables PC-1 Program Level Supply Indicators for Primary Care • Describes impact on primary care education and workforce development
Educational Trainee Program Data Tables R-1 Program Level Supply Indicators for Residency Programs • Trainee Capacity • Trainee Experiences • Trainee Outcomes
Aggregate and Individual Level Data Tables • PC-R Primary Care Curriculum Content • EXP-1a Training Site Description • IND-GEN Individual Trainee General Characteristics • IND-FAC Individual Faculty Characteristics • INDGEN-EXP Trainee-to-Site Association
Aggregate and Individual Level Data Tables • CLSET-1 Clinical Settings per Training Year • AAU-1 Academic Administrative Units in Primary Care Program Characteristics and Activities • PFD-1 Physician Faculty Development in Primary Care Program Purpose and Completer Outcomes
Past Year Data Table PY-1 Past Year Data Table • Prior trainee data
QUESTIONS 40
Revised guidance document at: http://bhpr.hrsa.gov/grants/reporting/index.html Use new measures for data collected between July 1, 2011 – June 30, 2012 System opens on September 1, 2012 and closes on September 30, 2012 No extensions will be allowed. Address questions to your Program Officer Summary/Reminders
Contact Information Anthony Anyanwu, MD Program Officer Residency Training in Primary Care Program 301- 443-8437 Aanyanwu@hrsa.gov
Contact Information Sylvia Joice, DrPH Program Officer Physician Faculty Development Training in Primary Care Program 301- 443-1084 Sjoice@hrsa.gov
Contact Information Sylvia Joice, DrPH Program Officer Interdisciplinary and Interprofessional Joint Graduate Degree Program 301- 443-1084 Sjoice@hrsa.gov
Contact Information Sherrillyn Crooks, PA-C Program Officer Physician Assistant Training in Primary Care Program 301- 443-7662 scrooks@hrsa.gov
Contact Information Sherrillyn Crooks, PA-C Program Officer Expansion of Physician Assistant Training in Primary Care Program 301- 443-7662 scrooks@hrsa.gov
Contact Information LT Cindy Eugene, MSA Program Officer Primary Care Residency Expansion Program 301-443-3870 ceugene@hrsa.gov
Contact Information Martha Evans Program Officer Academic Administrative Units in Primary Care Program 301- 443-3142 mevans@hrsa.gov
Contact Information Anne Patterson Program Officer Predoctoral Training in Primary Care Program 301- 443-6822 apatterson@hrsa.gov