1 / 40

DCPS

DCPS. NADE National Training Conference Albany, NY 9/14/2010 Tom Paige, Administrator, South Carolina DDS Doug Willman, Administrator, Nebraska DDS. Essential Items for Case Processing. Policies Business Processes Physical Plant Organizational Structure PEOPLE LIKE YOU!!!

merlin
Download Presentation

DCPS

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. DCPS NADE National Training Conference Albany, NY 9/14/2010 Tom Paige, Administrator, South Carolina DDS Doug Willman, Administrator, Nebraska DDS

  2. Essential Items for Case Processing • Policies • Business Processes • Physical Plant • Organizational Structure • PEOPLE LIKE YOU!!! • ______________

  3. Essential Items for Case Processing • Policies • Business Process • Physical Plant • Organizational Structure • PEOPLE LIKE YOU!!! • Modern IT System

  4. Just what is DCPS? • Disability Case Processing System • Initiative to replace the five existing “legacy” systems with a “Common” system for use by all states as well as federal components • A “Modern” System • Graphical Presentation • Radio Buttons • Pop-Up Menus • Context Sensitive Help Keys • Cut & Paste/Drop & Drag • Like the Internet!!!

  5. Key Questions about DCPS Why are we doing it? What’s already done and what’s happening now? What will it mean to you? When will it be ready?

  6. The First DDS “Computer”

  7. The Visible Index Close-up view of the Visible Index

  8. ----The Current State of DDS Systems ----

  9. DDSs by Software Type NEW MEXICO NORTH CAROLINA Iron Data St. Louis HAWAII Iron Data Toronto ALASKA MIDAS -- 6 PUERTO Independent -- 2 RICO Non-Automated -- 0 WASHINGTON VERMONT NORTH MAINE MONTANA MICHIGAN MINNESOTA DAKOTA NEW OREGON HAMPSHIRE WISCONSIN IDAHO NEW SOUTH MASSACHUSETTS DAKOTA YORK WYOMING RHODE ISLAND CONNECTICUT IOWA PENNSYLVANIA NEW NEBRASKA NEVADA JERSEY INDIANA OHIO DELAWARE ILLINOIS UTAH MARYLAND WEST COLORADO VIRGINIA FDDS KANSAS VIRGINIA CALIFORNIA MISSOURI KENTUCKY DC TENNESSEE ARIZONA OKLAHOMA ARKANSAS SOUTH CAROLINA GEORGIA ALABAMA TEXAS MISSISSIPPI Guam LOUISIANA FLORIDA Prepared by: Stuart Teeters SSA, DCS, ODSSIS, DDMS 2/11/2003 Virgin Islands

  10. eDib Software Overview (Where DCPS fits) Interaction among existing systems 1 54 1 1 1 1 1 1 1 1 7

  11. Systems Supporting Disability Today Various DDS Systems

  12. Systems Supporting Disability Today

  13. Systems Supporting Disability Today Various DDS Systems

  14. Legacy System Problems • Aging technology • Transaction Failures • Long Roll Out Cycle for Modifications • Cost of Maintaining Multiple SW Sets • Ownership of the Code • Inefficient Collection of MI • Difficulty in Sharing Work among Components • Not the product of a strategic plan

  15. A Major User Interface Problem

  16. “My Grandma had one of these….What decade is this from?”

  17. “OK, What?? It’s Called Green Screen?? I actually have to USE this?? Seriously???”

  18. “I’m not sure, but I think it’s the pictures slide for my mom’s old Viewmaster” ( )

  19. Legacy System Problems • Aging technology • Transaction Failures • Long Roll Out Cycle for Modifications • Cost of Maintaining Multiple SW Sets • Ownership of the Code • Inefficient Collection of MI • Difficulty in Sharing Work among Components • Not the product of a strategic plan

  20. Objectives a Modernized System • Preserve functionality of what has worked so well for so long • Solve the problems of the status quo • “MODERNIZE” • Appearance • functionality • Take advantage of emerging opportunities

  21. Some Possible Improvements in Functionality • A Modern User Interface • Examiner “Dash Board” • Artificial Intelligence/Decision Support • “In Line” Error Proofing • Seamless Integration to Policy Net et. al. • Simultaneous “24-7” Access to All Case Records • GPS/GEO Access Mapping • Find proximity to CE Sources • Turn by Turn driving directions • Automated Mileage Calculation • HIT – More on this Later

  22. Key Difference In DCPS --- The involvement of DDSs, including the front line users ---

  23. Key Steps in DDS Involvement • Formation of the Steering Committee • A preliminary “summit” meeting • A two and half day briefing of DDS Administrators – followed by a “vote” • “Brainstorming” Session of DDS Personnel • Formation of teams of DDS “SMEs” • Business Process Modeling • Regular meetings of the Steering Committee • More SME Meetings • Still More SME Meetings

  24. DDS Administrators  Gloria Toal – NY  Sandra Kelley – NV • Scott Mack – ME  Duane French – WA • Tony Jones – DC -------------------------- • Tom Paige – SC  NCDDD • Pat Carew-Ceesay – MN  Vicki Johnson – CO • Mary Wolfe – TX  Ann Robert – IL • Doug Willman – NE  Lou Fete – FL  Michelle Thibodeaux – MT

  25. Steps Toward DCPS Completion Finished In Progress Next Up Fiscal Solution (including NVF) User Requirements (RRAP) CBA Data Migration Strategy Management Information Customization mandates essential changes enhancements Implementation Planning Select Vendor/Award Contract Code Development Validation/Refinement -Integration -Security -508 -etc Acceptance Training (for beta) Beta Implementation Refinement Rollout DCPS 1st meeting 9/07 “Summit” 11/07 “As Is” Modeling 3/08 New Orleans Forum 5/08 “Go” Decision 6/08 Many Foundation Documents Brainstorm Session 10/08 The “To Be” Model 6/09 “Sources Sought” Solicitation 9/09 Publish an RFP 1/10 Select an Architecture 3/10 Beta Site Survey 5/10 Beta Site Selection 7/10 TPOC 7/10

  26. Where WE Are Going Refinement of User Requirements Selection of a Vendor Implementation Planning Building the Software Validation Testing User Acceptance testing Beta Release Training Roll-out DCPS!!!!!

  27. DCPS Beta Site States

  28. An Emerging Opportunity Health Information Technology (HIT) An imaginative and hypothetical example of how a modernized system could support better case analysis

  29. * Test results received in MER 6/22/09 Dr. Sylvan click to see results

  30. ₁Albuim result received in MER 6/22/09 Dr. Sylvan ₂Hepatic function received in MER 12/12/09County Hospital ₃ Urine Output received in MER 12/12/09County Hospital ₄ Bilirubin received in MER 12/12/09 County Hospital

  31. Serum Albumin Urine Output Dr. Sylvan 6/22/09 x.xx% Dr. Sylvan 7/22/09 x.xx% County Hospital 12/22/09 x.xx% County Hospital xx/xx/xx x.xx% County Hospital Hepatic Function Bilirubin Dr. James 3/15/10 x.xx% Stat Labs 6/2/10 x.xx% County Hospital 12/12/06 x.xx%

  32. When Will All This Happen?

  33. Life After DCPS!

  34. Questions? Comments?? Suggestions???

  35. How to Keep in Touch ---The DCPS Web Site http://co.ba.ssa.gov/odd/specialProjects/dcps/ http://co.ba.ssa.gov/odd/specialprojects/dcps/news/

More Related