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Graduation Services

Graduation Services. Front office: 254-526-1592 Email: graduation.info@ctcd.edu Bldg 119, RM 224. Graduation: What we do. Process graduation for CTC students worldwide (past and present)

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Graduation Services

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  1. GraduationServices Front office: 254-526-1592 Email: graduation.info@ctcd.edu Bldg 119, RM 224

  2. Graduation: What we do • Process graduation for CTC students worldwide (past and present) • Confer degrees/certificates through regular application process, Reverse Transfer and Institutional awards • Preliminary Graduation Review • Record keeper for CTC Online High School (formerly API) • Duplicate diplomas • Early College High School

  3. Graduation • Commencement vs Graduation • Commencement- public recognition of achievement but does not confer degree/certificate • Graduation- the means to complete all academic, state & college requirements to obtain degree/certificate

  4. Grad Cycle • 1st Email- confirms application received. • From the moment we have the graduation application, students should contact the graduation office directly with questions/concerns • 2nd Email- verify spelling of name and correct degree to review; mailing out paperwork • After review is completed: • If not cleared, then status letter mailed out listing missing requirements • If cleared, transcript is updated, student sent cleared email • Once the graduation date has passed, students are mailed a 30 day last chance letter • This is a final reminder of what is still missing and a deadline date to complete requirement • After the deadline date, students are then declared a No-Grad

  5. Graduation • Application for Degree/Certificate form available through Etrieve (preferred method) • If student is unable to submit electronically, can contact office via email or by phone 1-800-792-3348 x1592 • If local student, can come to B119, RM 224.

  6. Graduation • Must submit a graduation application by deadline • Oct 1st for December graduation • Feb 1st for May graduation • Jun 1st for August graduation • Not an automatic process, must complete and submit the Application for Degree/Certificate • Must be filled out by the student, not CTC representative • Graduation Review: “Does student have all requirements met to graduate?”

  7. Graduation Requirements • Apply for graduation by the deadline date • Successfully complete all courses required for the degree/certificate • Earn a “C” or better grade for any major-related course in the program of study • Complete at least 25 percent of the degree or certificate semester credit hours at CTC (to fulfill residency requirements)

  8. Graduation Requirements cont’d • Earn at least a 2.0 grade point average (GPA) on a 4.0 scale on all CTC coursework. • All CTC courses completed are calculated in the CTC GPA, even if the courses were not used to meet specific degree or certificate requirements • Earn at least a 2.0 cumulative GPA on a 4.0 scale, which includes transfer credit applied to the degree and all CTC coursework.

  9. Graduation Requirements cont’d • Meet state, institutional, licensure and other agency rules as applicable • TSI-obligated students seeking an associate degree or a level 2 certificate must be TSI complete or exempt in reading, writing, and mathematics

  10. Graduation Holds • Financial- debt to the college • Transcripts- official transcripts from regionally accredited schools • Missing required courses • GPA below 2.0 • TSI • Residency (total hours x .25) • 60SH x .25 = 15SH w/ CTC

  11. If unsure they are ready for graduation, then… • Preliminary Graduation Review • One-timeoptional review offered to students prior to graduation • Students who have 9-12sh remaining to complete degree or when student believes they are in their final semester • Must have been previously written up on the degree plan

  12. Preliminary Graduation Review • Students are emailed their results and a reminder about applying for graduation • Form available through Etrieve • In the Form search, student can type in “Preliminary” or “Graduation”

  13. Graduation • Coordinator: Nelida Baker nelida.baker@ctcd.edu • Graduation Advisor/Evaluator: Erika Einhaus graduation.advisor@ctcd.edu • Office Specialist/Assistant: Jessica Drye graduation.info@ctcd.edu • Office Clerk: Melissa Henderson graduation.info@ctcd.edu

  14. Graduation Questions?

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