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Treasurers

Treasurers. District Convention 2017. Shahrukh Shaikh, District Treasurer. DUTIES - Weekly. Pay bills approved by faculty advisor and board Attend every club & officer meeting Record expenditures/income Keep faculty/Kiwanis advisors up to date with financial information

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Treasurers

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  1. Treasurers District Convention 2017 Shahrukh Shaikh, District Treasurer

  2. DUTIES - Weekly • Pay bills approved by faculty advisor and board • Attend every club & officer meeting • Record expenditures/income • Keep faculty/Kiwanis advisors up to date with financial information • Discuss ideas on ways to fundraise with officers & commit to planning them

  3. DUTIES - Monthly • Collect funds from club projects • Create a financial report (what was spent this month, on what, for what) for board meetings • Collect dues and send them in • Assist Club Secretary with recording membership on www.keyclub.org/muc • Host the fundraisers that you planned!

  4. GeneralDuties • Take care of financial transactions involving the school ASB • Attend all events, meetings, Kiwanis meetings, and division/district events • Manage and report club budget and finances • Ensure that dues are paid, collected, and sent in • Plan & host fundraisers • Make sure to submit any charity donations to proper organizations • Train the treasurer-elect

  5. Communication • Communicate and work with the club board: • Create an annual budget • Organize fundraisers • Communicate with the school ASB to handle money throughout the year • Communicate with advisors to physically handle money at events and fundraisers • Motivate and inspire members to contribute • Keep all files and records for future use

  6. Effective Fundraising!

  7. Finance and Fundraising • Plan and organize golden fundraisers for: • PTP, Eliminate Project, Club Dues, Fall Rally, DCON, ICON • Put in ASB Requests for fundraisers as early as possible • Collect, count, record, and store money with adult supervision and help • Record revenue v. expense; Keep all receipts • Provide financial status updates to the club, advisors, and Kiwanis

  8. Fundraising Tips! • Make sure people know what you’re fundraising for • Be excited about fundraising! Show your Key Club spirit, and your stunning smile. Be confident! • Publicize fundraisers with available resources • Morning Announcements, Bulletins, Posters, Flyers, Emails, Social Media, etc… • Make sure your publicity is eye-catching! • Create a budget for your fundraisers, calculate expenses, and calculate net profit • Work with businesses, other organizations, and the school to raise more money or spread publicity

  9. The Dues Process!

  10. Dues! The Basics • Work with Club Secretary to manage membership dues! • Collect and record membership dues! • Promote membership! (Club Rush ALL YEAR!) • Collaborate with club advisor to register members into the online Membership Update Center

  11. Dues Breakdown $7.00 • Membership card & pin • Administrative budget • International Officers and Board • Youth Opportunities Fund International $4.50 • Administrative Budget • District Officers and Board • Committee Budgets • Senior Scholarships District

  12. Additional Dues Information • There is no such thing as maximum membership • Dues are annual! Members must renew their membership every year • Dues are meant to come back to the membership, through the leadership and service opportunities, YOF grants, senior scholarships, and priceless memories. They are worth it!

  13. Paying Dues • Create a club roster with the Secretary, and collect dues with the advisor • Start early, and explain why members should pay dues. • You can fundraise to help members pay dues. • Record and deposit finances into your club account (usually with school ASB) • Register members with advisor on the Membership Update Center (MUC)

  14. Withdraw dues money appropriately from the account • Generate an invoice on the MUC • Mail both invoice and check to: • Key Club InternationalPO Box 6069 – Dept. 123Indianapolis, IN 46206-6069

  15. Membership Update Center • With your faculty advisor, go to: • www.keyclub.org/MUC/ • Register password (emailed to advisor) • If necessary, reset the password by clicking on the appropriate link and entering the faculty advisor’s email

  16. Ensure that all club, officer, and advisor information is correct for the new year before updating the roster

  17. Update the club roster by adding and deleting members as necessary • When complete, print the computer generated invoice • This is what you will send out with a check when you are mailing in dues

  18. Dues Deadlines • All dates are received by deadlines • Early bird is not awarded by the district anymore • Clubs that have not paid by September 30th will have their charter revoked.

  19. Troubleshooting • If your advisor does not receive a password after “registering/reset” please email Key Club International at memberservices@kiwanis.org or call at 1-800-549-2647 • Provide your Club ID Number (H######)

  20. Awards, Grants, Scholarships

  21. Awards! • Achieved Increased Membership (A.I.M) • This award is based on dues standings from February 1st. Clubs either increasing by 25, 50, 100% will receive a banner patch at District Convention. No forms are needed because records are based from International. • Membership Retention Award • This award is based on whether or not your club has retained the membership count from the year previous. Again, no forms are needed because records are based from International.

  22. Outstanding Treasurer • Award based on a cumulative performance over the Key Club year • A list of objectives/achievements must be checked off and signed by appropriate officers and advisors • If you complete the checklist and an e-portfolio, you can be recognized as an outstanding treasurer at District Convention!

  23. Distinguished Treasurer • Award given to the few treasurers in our district who went above and BEEyond in the term • A list of objectives/achievements must be checked off and signed by appropriate officers and advisors • Start compiling your work now so it is easier to create the e-portfolio when the deadline comes closer

  24. Grants • Youth Opportunities Fund • YOF is a fund from KC International that assists in paying for large projects through grants. • Clubs can apply for grants ranging from $200 up to $2000. • ALL grants must be turned in by October 15th! • CNH PTP Grant • CNH offers grants for PTP projects • Up to $250 in grant money • Links provided in the Resources slide

  25. Perks of Grants • Grants are a GREAT way to jumpstart creative service projects • Start working with your board now to see what you could use either the YOF or CNH PTP grant for

  26. Scholarships • Available to all members and officers • To qualify, you must be a dues paid Key Club member that year • Application forms will be available on the Cyberkey as DCON approaches • District scholarship winners announced at DCON • Promote these to graduating seniors!

  27. Treasurer Spotlight

  28. Kyleen Vo • Division 02 Kiwis • Region 9 • Albany Key Club

  29. Wesley Soo-Hoo • Division 19 North Pirate Penguins • Region 8 • CAMS Key Club

  30. Resources • On the CyberKey • Treasurers Manual • Dues Guide • And much more http://www.cnhkeyclub.org/officers/treasurer • Key Club International • http://www.keyclub.org/Leadership/bal/leadclub/Clubtreasurer.aspx • Treasurers Google Reflector • Advisors, Lt. Governors, and ExecutiveOfficers

  31. YOF Grants: • http://keyclub.org/service/fund/yof/yofgrant.aspx • CNH PTP Grants: • http://cnhkeyclub.org/downloads/Resources/Kiwanis%20Family/SLP%20PTP%20Grant%20Application.pdf • BEE sure to utilize these resources to their full extent!

  32. ? ? Questions? Comments? Concerns? Go for it!

  33. Acknowledgements The CNH Key Club District would like to acknowledge the following individuals who have contributed to this presentation over the years. Shahrukh Shaikh, District Treasurer, 2016-2017

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