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ctcLink Project Update ctcLink Steering Committee

Review of ctcLink project status, deployment groups, remediation reports, and upcoming activities. Discussion on project milestones, system testing, training, and organizational change management.

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ctcLink Project Update ctcLink Steering Committee

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  1. ctcLink Project UpdatectcLink Steering Committee March 12, 2019 Choi Halladay - District Vice President for Administrative Services Pierce College, ctcLink Steering Committee Chair Christy Campbell – SBCTC ctcLink Project Director

  2. agenda

  3. Ctclink Minutes – Approval • February 26, 2019

  4. Ctclink program status • Remediation • Deployment Group 2 • Deployment Group 3 • Deployment Group 4 • Deployment Groups 5 & 6

  5. ctcLink Remediation Status Reports – Feb. 18 to March 1, 2019

  6. Other ctcLink Project Activities – Status as of March 1, 2019

  7. Project Status – Feb. 18 to March 1, 2019

  8. Deployment Group 2 – DG2

  9. Deployment Group 2 Self-Reported Status – Feb. 18 to March 1, 2019

  10. Deployment Group 3 – DG3

  11. Deployment Group 3 Self-Reported Status – Feb. 18 to March 1, 2019

  12. Deployment Group 4 Dashboard Reports – Feb. 18 to March 1, 2019

  13. College INITIATION engagement schedule Revised 2/20/2019 This chart shows when each deployment group (DG) begins its first phase (initiation) and estimated Go-Live date. Dates subject to adjustment.

  14. Deployment groups & timeline

  15. Ctclink quality gates & milestones CONSTRUCT STRUCTURE DEPLOY TRANSITION INITIATION Global DesignAdoption (GDA) Determine Exception Solutions Production Cutover Planning Project Planning (Checklists & Templates) Go/No Go Decision Update BP Flows Business Process Fit/Gap (BPFG) Production Environment Prep Pre-User Acceptance Testing Training Start Change Impact Analysis & Change Action Plan Update CEMLIs Update BP Flows Production Cutover User Acceptance Testing Update Configuration Local Configuration Chart of Accounts Redesign (DG2 only) Production Validation End-User Training Convert and Validate Data Training Materials Analysis/Build Build PeopleSoft Environments Security Matrix Mapping Performance Testing Milestone Sign-Off UAT Test Definition Functional Testing Security Redesign (DG2 only) UAT Materials Build Finalize Local Configuration Guides Legacy System Shutdown Procedures in Place Prepare QA Environment Identify Exceptions Organizational Change Management Assessments Begin Prepare Parallel Environment Design Extensions Cutover Mitigation Planning GO LIVE System Integration Testing Prepare or Update Test Scripts GATE 1 PEER REVIEW Production Go/No Decision Lessons Learned Map Supplemental Systems Data Parallel Testing OCM Assessment, Activities & Deliverables for Colleges & SBCTC

  16. College ctcLink Roles/Responsibilities Alignment Document • Discussion and feedback • Approval • Next steps – present to WACTC

  17. Training Approach • Discussion and feedback • Approval

  18. Security Re-Design • Discussion and feedback • Approval

  19. Online Admissions Application Solution update • Discovery update (PeopleSoft CS Customers) • Next steps

  20. Steering committee Charter Update • Propose forming subgroup for Steering Committee Charter/Membership • Discuss membership requirements to include: • College leaders as part of ctcLink Project • College leader engagement post-ctcLink Project

  21. Questions?

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