eGovernment Working Group Chris Niedermayer, USDA eGovernment Executive

1. eGovernment Working Group Chris Niedermayer, USDA eGovernment Executive Barbara LaCour and Dennis Egan, USDA eGovernment Project Mgrs

2. Agenda • Welcome • Gameboard • Potential eGovernment Opportunity Areas • Next Steps & Wrap up

3. Gameboard November 2001 January 2002 October 2001 December 2001 Project Management* Evaluate External Market • Evaluate USDA customer, partner, and stakeholder current usage/needs • Focus Groups • Legislative imperatives • Internet Best Practices mapped to USDA core processes 2 5 4 Capture USDA Vision • Align eGov objectives with USDA strategy & mission • Strategy • IT/OCIO initiatives • Business Plans • Conduct eStrategy Interviews with top USDA business execs including UnderSecs • Kickoff eGov Working Group and Exec Council 1 Refine and Evaluate Opportunities Mission Area eStrategy Visioning Workshops RecommendeGovStrategy andTactical Roadmap 7 Develop Hi-level Business Cases Assess Capabilities/ Gaps Draft and Finalize USDA eStrategy and Tactical Plan & Conduct Internal Baseline • Conduct eStrategy interviews with CIOs • Develop mission/vision & goals/objectives • Kickoff Agency eGov Steering Committees • Document current eGov capabilities, projects, and initiatives • Tech Readiness Assessment • Employee survey 3 6 Agency eGov Tactical Plan Development Prioritize Initiatives 8 Governance and Policy Recommendations List of e-Opportunities Document eGovernment Strategic Planning Processes for Methodology/Guidebook Marketing and Communications (e.g., communication plan, brochures, billboards, etc.) Program Monitoring** *Includes Workplan, Project Scorecard, Status Reports, quality assurance and general project management activities **GPEA, eFILE and 4th Quarter Report

4. Agenda • Welcome • Gameboard • Potential eGovernment Opportunity Areas • Next Steps & Wrap up

5. eGovernment Vision eGovernment Mission Budget Numbers are approximations of Program Level 2001 “Transform and enhance the delivery of USDA’s programs, services and information.” “USDA, electronically available any place, any time.” eGovernment Strategic Plan Pyramid eGovernment Mission/ Vision Goal 1: Citizens Goal 2: Public and Private Sector Organizations eGovernment Strategic Goals Goal 3: Employees and the Enterprise Objective 1.1, 1.2, 1.3, 1.4 Objective 2.1, 2.2, 2.3, 2.4 Objective 3.1, 3.2, 3.3, 3.4 Objectives Objectives Opportunity Areas Opportunity Areas

6. eGovernment Opportunity Areas Process and Inputs Under Secretary and Executive Interviews Mission Area Visioning Sessions Working Group Visioning Sessions Long list of Opportunities Industry and Government Best Practice Readiness Assessment

7. eGovernment Prioritization Approach Prioritization/Scoring Criteria Scores for each opportunity Fully Meets Criteria(3) Does Not Meet Criteria(1) Partially Meets Criteria(2) “Long List” “Short List” Strategic • Improves fulfillment of USDA Mission and satisfies at least 1 USDA goal and objective • Fulfills eGovernment Mission and satisfies at least 1 eGovernment goal and/or objective • Addresses legislative priorities, GAO material weaknesses, OMB guidelines, and/or IG findings • Expands reach and participation of USDA programs (i.e. numbers of beneficiaries) • Mitigates redundancy, duplicative processes More than 60 proposed opportunity areas, suggestions and ideas from the visioning sessions, interviews, eGovernment mailbox, and Readiness Assessment Short list of opportunity areas by prioritization score Financial • Lowers costs across Dept. • Revenue generation potential • Leverages existing funding stream, budget priorities • Mitigates waste, fraud and abuse Strategic Enabling Short Term Implementation • Responds to an immediate Dept. need (Urgency) • Can be implemented easily/low level of complexity (Quick hits) • Leverages core business capabilities and/or Dept./agencies have experience with similar effort • Links to current/planned eGovernment initiatives and infrastructure • Level of executive support and leadership priorities • Transfer solution from other government or private sector Long Term

8. eGovernment Prioritization Approach “Short List” “Shorter List” eGovernment working group rating • Further prioritization and scoring Short list of opportunity areas by prioritization score Executive Council decision Business cases Strategic Enabling Short Term Long Term

9. Identifying Smart Choices Opportunity Areas • Smart choices must achieve tangible and measurable results in a 12-18 month timeframe • Some Smart Choices will be completed in a 12-18 month timeframe • Some Smart Choices will be the initial steps of a longer term vision Strategic Enabling Short Term Smart Choices Long Term

10. Agenda • Welcome • Gameboard • Potential eGovernment Opportunity Areas • Next Steps & Wrap up

11. Immediate Next Steps & Wrap Up • EGWG members should complete initiative prioritization template and return to eGov mailbox (egov@usda.gov) by COB Friday, January 11th • Tuesday, January 15th Executive Council members will meet to review prioritized initiatives • Thursday, January 17th Executive Council members will select opportunity areas to be presented to Deputy Secretary Moseley for business cases that should be pursued immediately