Advanced Formatting Features

1. Advanced Formatting Features Chapter 4

2. Styles • Body text • The main paragraphs in a document • Headings • Titles that are often bold and in a larger and different font than body text • Style • Named set of formats • Select text or paragraph • Click any of the Quick Styles (Styles included in Word to format text) on the Home tab or • Click the More button to display more styles • Click Clear Formatting or Click Home ⇒ Clear Formatting to change the formatting of the paragraph back to Normal style

3. Styles • Kept together in sets • Home ⇒ Change Styles ⇒ Style Set and select a style from the list • New styles can be created when built-in styles are not appropriate • Right-click a formatted paragraph • Select Styles ⇒ Save Selection as a New Quick Style or • Right-click the Quick Style in the gallery and select Modify • To remove a style from the Quick Styles gallery • Right-click the style and select Remove from Quick Styles Gallery

4. Practice: Volcanoes • Complete part 1

5. Creating Tables • Table • Consists of rows and columns of cells which can contain text or graphics • Cell • Intersection of a row and a column • Row • Horizontal series of cells • Column • Vertical series of cells • Boundaries • Column and row borders • Used to change the width of a column or the height of a row

6. Formatting a Table • To create a table • Insert ⇒ Table and then move the pointer over the grid to select the number of cells for the table • Press the Tab key to move from cell to cell • Formatting a Table • Position the insertion point • Click Layout ⇒ Select to display a menu of selection options • Cell Alignment • Use the align cell contents buttons • Rotate Text in a cell • Click Layout ⇒ Text Direction • Change Cell Margins • Layout ⇒ Cell Margins

7. Formatting a Table • Table Style • Click to apply to a table • Change cell borders • Click Design ⇒ Borders • Shading • Click Design ⇒ Shading • Built-in Table Styles • Insert ⇒ Table ⇒ Quick Tables and then select a Built-in table style

8. Sorting and Calculating Data in Tables • Sorting • Layout ⇒ Sort • Ascending (low to high) • Descending (high to low) • Calculations • Place insertion point in a cell • Layout ⇒ Formula and then select the appropriate formula • To update after making changes • Right-click the cell w/formula • Select Update Field to recalculate amount

9. Practice: Volcanoes • Complete part 2

10. Creating a Table of Contents • Table of Contents (TOC) • List of headings and corresponding pages numbers in a document • Click References ⇒ Table of Contents and select a style from the displayed gallery of built-in styles • Each entry is a hyperlink to the heading in the document • CTRL + Click

11. Creating Sections in a Document • Section Break • Used to divide a document into sections. • Click Page Layout ⇒ Breaks which displays a list of breaks

12. Section Headers and Footers • To create different headers in sections • Place the insertion point in the header • Click Design ⇒ Link to Previous so that it is no longer selected • Front matter • Information that comes before the body of a report • Body • Contains the information being presented • Click Design ⇒ Page Number ⇒ Format Page Numbers to display a dialog box • Select a format in the Number Format list

13. Hyphenating a Document • Hyphenating • A process that divides words at the end of lines with a hyphen so that part of the word wraps to the next line. • To automatically hyphenate a document • Click Page Layout ⇒ Hyphenation ⇒ Automatic • Select Manual to display each word as it is selected for hyphenation

14. Practice: Volcanoes • Complete part 3

15. Using Outline View • Outline View • Displays the organization of a document • View ⇒ Outline • Click Promote or Demote • Applies next higher or lower level style • Click Demote to Body Text • Applies Normal style • Click Move Up or Move Down • Move the paragraph before or after the preceding paragraph • Click Expand or Collapse • Displays or hides the text under the heading containing the insertion point • Use Show Levels • Displays different heading levels

16. Citing Sources and Creating a Bibliography • Bibliography • List of sources cited and consulted in preparation of a document • Usually on a separate page at the end of a document • Citation • The notation within a document that refers to a source listed in the bibliography • Click • References ⇒ Manage Sources • Select New to add information for a source

17. Citing Sources and Creating a Bibliography • Insert Citation • Place insertion point where citation is to appear • Click References ⇒ Insert Citation • List of sources appears • Click a source to create a citation • Create Bibliography • References ⇒ Bibliography • Click a format for the bibliography

18. Themes • Theme • Named set of formats that change the colors, fonts, and other effects associated with styles • Used to maintain a consistent look in multiple documents • To change a theme • Click Page Layout ⇒ Themes • Click a theme in the gallery • To change formatting within the theme • Click Page Layout ⇒ Colors, Page Layout ⇒ Fonts, or Page Layout ⇒ Effects

19. Practice: Volcanoes • Complete part 4